6973GH-22-R-00047 Mod P00003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 11

0003 05/10/2022

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ0731-AFN

OKLAHOMA CITY OK 73125

AAQ-731 FAC. & AVIATION SAFETY ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ731-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-22-R-00047

1 copies to the issuing office.

05/10/2022

(x)

The purpose of the Amendment is to extend the proposal date until July 20, 2022 @ 4:30 PM

CST, incorporate a revised PWS, and revised Schedule B.

Also the wording is changed in Section M.4 Evaluation Process on Page 56 actual page 54 because of page numbering error.

FROM:

Sub-Factor 2(a): Corporate Experience: The Offeror (PRIME) must provide a detailed narrative with documentation to substantiate its proposed Job Analysis Solution based on its Corporate Experience / Knowledge with job analysis as well as conducting job and occupational analysis under a variety of circumstances. This experience must be

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Niamalika R. Glover

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 11

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6973GH-22-R-00047/0003

current/ongoing (across the last three (3) years and with a minimum total of ten (10) years of experience in this field and directly related to the government’s requirement.

TO:

Sub Factor 2(a): Corporate Experience – Added

“The Offerers Corporate Policy and its application toward this requirement will be evaluated as part of the PRIME’s experience.

Specifically, the Offeror should include as part of its Corporate Policy and experience how it historically attains and maintains relationships with Subject Matter Experts (SME) as Sub-vendors and how its corporate policy/process will transfer for this effort.

FROM:

Sub-Factor 2(b): Staff Experience

(Employee/Contract Staff): The Offeror must provide a detailed narrative with documentation to substantiate its proposed Job Analysis

Solution for those items associated with its proposed submission.

TO:

Sub-Factor 2(b): Staff Experience – Added

“Intended Sub-Vendors to “

The Offeror must provide Resumes/CVs of current employees or intended sub-vendors (with letters of intent) that establish knowledge/expertise it plans to access in support of this requirement.

All Amendments need to be initialed and signed.

All other items remain unchanged.

LIST OF CHANGES:

Section B - Supplies or Services/Prices was revised as follows.

Section B - Schedule was revised as follows.

B.1 GENERAL

Section B – The contract shall assist ATO’s Employee Development Group (EDG) with the development of an efficient and cost effective job analysis methodology to support the development of new position profiles and career path linkages in the CPT. The Contractor shall effectively administer, manage, and perform the tasks that are defined by the Government in accordance with the Performance Work Statement. Specific services shall be defined in the task orders issued throughout the contract performance.

B.2 TYPE AND TERM OF CONTRACT

This acquisition is for an indefinite delivery/indefinite quantity type contract with firm fixed prices. The term of this contract is for one (1) base year period and four (4) option year periods. All terms and conditions contained in this document will be applicable to all task orders issued under this contract.

B.3 SCHEDULE B PROPOSAL TABLE

See attached Schedule B

In accordance with clause 3.2.4-20 Indefinite Quantity (OCT 2019) in Section I, the minimum amounts for this indefinite delivery/indefinite quantity contract are as follows:

Contract Guaranteed Minimum amount: The value of CLIN 0001, TBD at award.

Contract Estimated Maximum amount: TBD at award.

The minimum shall be met by the initial task order to be issued in the base year of the contract.

Section J - List of Documents, Exhibits and Other Attachments was revised as follows.

Attachment List was revised as follows.

Table has been revised and now reads as follows:

ATTACHMENT TITLE DATE NO. OF

PAGES

1 Past Performance Survey Job Analysis 01/07/2022 4 6 Schedule B-Mapping Deliverables 07/01/2022 1 2 Past Performance Experience Form 01/07/2022 1 7 PWS Job Analysis 6.29.2022 (002) 06/29/2022 14 3 PWS Job Analysis 4.4.2021 04/04/2022 14 4 Table 1. Technical Evaluation 04/29/2022 1 5 Table 2. Previous Experience Technical Criteria 04/29/2022 1

Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 GENERAL INSTRUCTIONS

(a) This section of the SIR provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the SIR and must be submitted in accordance with these instructions. The offeror must be compliant with the requirements as stated in the Solicitation and PWS. Non-conformance with the instructions provided in the SIR may result in an unfavorable proposal evaluation.

(b) The proposal must be clear, concise, and must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements. Offeror must assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

(c) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the solicitation. The offer must make a clear statement in Section A of the proposal documentation that the proposal is valid until a specific future date.

(e) This solicitation is not to be construed as a contract or a commitment of any kinds. The Government will not be liable for payment of nor reimburse offerors for any costs incurred in the preparation and/or submittal of a proposal to this solicitation.

L.2 POINT OF CONTACT

The Contracting Officer identified in Block 9 is the sole point of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer. Written requests for clarification may be sent to the Contracting Officer at the address located in Section A of the solicitation. Proposals must be emailed to nia.glover@faa.gov by the closing date. OFFERORS MUST NOT CONTACT THE PROGRAM OFFICE OR

PROGRAM OFFICE PERSONNEL AT ANY TIME REGARDING THIS ACQUISITION.

L.3 DISCREPANCIES, QUESTIONS AND SITE VISIT

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror must immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

Questions are to be submitted to nia.glover@faa.gov by close of business 12 Calendar Days after the release of this solicitation. This is to give ample time for these questions to be answered prior to the closing of this solicitation.

Questions beyond this deadline may not be answered. All questions received will be posted with answers as an amendment to the solicitation. Please provide questions that do not provide specific contractor information as the questions will be posted publicly on beta.sam.gov

L.4 BUSINESS SIZE RESTRICTIONS AND COMPETITION CONSIDERATIONS

This shall be a competitive solicitation for award of an indefinite delivery/indefinite quantity type contract.

L.5 INSTRUCTIONS FOR PREPARATION OF PROPOSALS

(a) The offeror must prepare the proposal as set forth; the titles, contents of the volumes, and page limits are defined in this section. Required page limits with the number of copies (if applicable). Proposal contents and format instructions of each volume are described in paragraphs (b) through (f) below.

(b) Proposal Volumes must include:

1) Volume cover must designate volume title with noted Source Selection Sensitive marking.

2) Title page must include solicitation number, Prime Contractor name and address; and, point of contact name, telephone number, and electronic email address.

3) Table of contents and Evaluation Factor Matrix.

4) Page limitations must be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page will be counted except the following: blank pages, title pages, tables of contents, matrices, tabs, indexes, glossaries and attachments that are called out in this document to not count towards the page total.

5) Proposals will be submitted electronically in accordance with Section L, Provision 3.2.2.3-20. All volumes should be submitted in electronic format via e-mail. Each volume should be submitted in separately marked electronic files.

6) A footer identifying the volume number, page number and total number of pages should be put on the bottom of each page.

7) Formatting must allow proposal to be printed on standard 8 ½ X 11 paper, minimum 1 inch margins, left, right, top and bottom, with text font size no less than 10.

(c) Contract Documentation – Volume I

Completion of documents specified below indicates that the Offeror has read and agrees to the terms and conditions contained in the SIR/RFO. The FAA may consider offers that take exception to the terms and conditions of the SIR/RFO to be unacceptable and thereby ineligible for award. Offerors submitting such offers may not be given the opportunity to revise their offer.

1) Section B, Supplies or Services and Prices/Costs; Government format.

2) Section K, Representations and Certifications

(d) Technical Proposal Overview – Volume II

1) The Technical Proposal must be submitted as a separate and complete volume and tabbed separately for each of the Technical Evaluation Factors outlined elsewhere in this provision. The Technical Proposal must not include prices/costs or any pricing information.

2) The Technical Proposal must be self-sufficient in addressing all aspects of the Technical Evaluation Factors and must be independent of the information contained in the Past Performance Volume and/or Cost/Price Volume.

3) The Technical Proposal must be sufficiently detailed to enable technically oriented personnel to make a thorough evaluation and to arrive at a sound determination as to whether the proposed services meet the requirements of the Government and that the offered approach is valid and practical. The Technical Proposal must be specific, detailed and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for, and the technical problems inherent in, providing services of the scope outlined in the PWS.

Clear evidence of services previously demonstrated and currently in place relating to the PWS requirements should be included in each evaluation factor.

4) Statements that the offeror understands, can, or will comply with all statements in the PWS and statements paraphrasing the PWS requirements or parts thereof, are considered insufficient. Phrases such as ‘standard procedures will be employed,’ or ‘well known techniques will be used,’ etc., will be considered insufficient.

5) Evaluation Factor Matrix - Offerors must prepare an Evaluation Factor Matrix to identify where a specific evaluation factor is addressed in their proposal.

(e) Past Performance Proposal Overview – Volume III

The past performance must be submitted as a separate and complete volume tabbed separately for each contract reference as outlined elsewhere in this provision. The Past Performance Volume must not include price/costs or any pricing information. It will be used in the overall evaluation and contractor responsibility determination assessed by the CO.

This volume will provide information to the FAA regarding assessing the offeror's accomplishments and performance for recent and relevant projects that are comparable in scope magnitude to that described in the PWS under this SIR.

(f) Cost/Price Proposal Overview – Volume IV

The Cost/Price Proposal must be submitted as a separate and complete volume and tabbed separately for each document contained therein. The Cost/Price Proposal will provide information to the FAA for analyzing costs and pricing as well as preparing the contract document and supporting file for the successful offeror. Completion of the required documents indicates that the offeror has read and agrees to the entirety of the terms and conditions contained in the solicitation.

This volume should be sufficiently detailed in support of the proposed pricing to demonstrate cost realism and reasonableness.

No references must be made to proposed costs or prices in Volumes II or III.

L.6 PROPOSAL CONTENT

a. Technical Proposal Content – Volume II

The Contractor’s Technical Proposal must be limited to no more than thirty (30) typewritten pages, including attachments (excluding resumes), must present a clear and thorough understanding of all facets of the Government’s technical requirements listed in the PWS, and must include the following information and be organized under separate tabs as follows: The following evaluation factors identified in Section M will be used to evaluate each proposal. All factors are equal in weight and must receive a Go Rating to be considered for award. Past Performance shall be included as an Evaluation Factor but tabbed and labeled separately as Volume III.

b. Past Performance Volume III

The past performance must be submitted as a separate and complete volume tabbed separately for each contract reference as outlined elsewhere in this provision. The Past Performance Volume must not include price/costs or any pricing information. It will be used in the overall evaluation and contractor responsibility determination assessed by the CO.

This volume will provide information to the FAA regarding assessing the offeror's accomplishments and performance for recent and relevant projects that are comparable in scope magnitude to that described in the PWS under this SIR.

c. Cost/Price Proposal Content – Volume IV

1) This volume will be in FAA format. This will assist the FAA in preparing the contract document and supporting file. Offerors must complete and submit Section B, Supplies or Services attached Table, Proposed FFP Costs attached table in the Government format as provided.

2) All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume.

a. Authorized Individuals – The offeror must provide the name, title, telephone number, and e-mail for the individual designated as the central point of contact for this proposal.

b. Assumptions – The offeror may describe any assumptions used to develop the proposed prices.

c. Other Than Cost or Pricing Data to support the proposed pricing.

3) Offeror’s Schedule B submitted for award consideration must not include any proprietary markings (other than as required for procurement sensitive markings) or revisions, qualifications, or alterations to the bid schedule. Such markings, if not removed, may eliminate the offeror from further competition.

4) Offeror’s must provide contract line item pricing based on the unit and total price for each line item.

5) Offeror must provide a cover letter in the Cost/Price Volume, which includes total proposed amounts by contract year and the total proposed contract amount for all years.

6) If sufficient competition does not materialize additional pricing information may be requested such as, the offerors Excel spreadsheets that must include all proposed formulas and calculations rounded to two (2) decimal places. Offeror must avoid using ‘value only’ type cells to the maximum extent possible. If links are utilized within the spreadsheets, the Offeror must supply all linked or referenced files. Spreadsheets and/or individual cells must not be protected.

7) In order to assist the Contracting Officer in a determination of price reasonableness, Offeror must provide a thorough explanation of the pricing methodology used for all proposed prices. Offeror must provide pricing assumptions, judgmental factors, supporting rationale and the basis of all estimates.

8) All Cost/Price Proposals must identify, in sufficient detail, all direct costs and markups, as allowed by the contract and any proposed subcontracts. Offeror is responsible for submitting sufficient information to enable the Government to fully evaluate the Cost/Price Proposal.

9) Cost/Price Reasonableness and Realism: These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness of your proposal. Compliance with these instructions is mandatory. Offer should include sufficient detail to demonstrate reasonableness. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

10) By submitting a proposal, Offeror grants the PCO, or an authorized representative, the right to examine records that form the basis of the pricing proposal. The examination and review can take place at any time before the award.

11) For evaluation purposes, Offeror must sum the proposed Total Prices by contract year, provide a total overall price of the proposal using estimated or supplied quantities, and submit a complete Section B. The Schedule B Total Price is equal to the proposed unit price multiplied by the Section B quantity or estimated quantity for that CLIN.

12) Pricing Information for Teaming Arrangements and Subcontractors: Teaming arrangements and submittal of proposed cost and price information for each partner/subcontractor providing 50% or more of the effort is required for the base year and all option years.

L.7 Exceptions to Terms and Conditions

Exceptions taken to terms and conditions of this prospective contract, to any of its formal attachments or to other parts of the solicitation must be identified. Each exception should be specifically related to each paragraph and/or specific part of the solicitation to which exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirements of the solicitation.

L.8 DEBRIEFINGS

The CO will notify unsuccessful offerors in accordance with AMS 3.2.2.3.1.4. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of AMS 3.2.2.3.1.4.

Communication and exchanges of information between the Government and the offerors will be controlled by the CO. Email may be used to transmit such information.

L.9 ELECTRONIC REFERENCE DOCUMENTS

All referenced documents for this solicitation are available on the Federal Aviation Administration Contract Opportunities Beta.SAM.Gov. Potential Offerors are encouraged to subscribe for e-mail notifications to receive information as it is posted to the website for this solicitation.

L.10 AMENDMENTS TO SOLICITATION

If this SIR is amended (SF-30), all terms and conditions that are not amended will remain unchanged, in full force and in effect. Offerors must acknowledge receipt of any amendment and provide confirmation (signed SF-30) upon submission of the offeror’s proposal.

L.11 SUBMISSION, MODIFICATION, REVISION AND WITHDRAWL OF PROPOSALS

Proposals and modifications to proposals shall be submitted in electronic format via e-mail. No hardcopies are being accepted at this time due to most personnel teleworking during the pandemic.

The remainder of this page has been intentionally left blank.

Section M - Evaluation Factors for Award was revised as follows.

Clause List was revised as follows.

M.1 SIR PROCESS OVERVIEW

(a) This SIR will solicit proposals on a competitive basis.

(b) Upon receipt of proposals and following initial screening for responsiveness, the remaining responsive proposals will be assigned to the Government evaluation teams for evaluation. Technical Proposals will be evaluated by the Government Technical Evaluation Team and the cost and pricing portions of the Cost/Price Proposals will be evaluated by the Cost/Price Evaluation Team. An evaluated assessment will be made independently for each proposal of the merit presented by each proposal.

M. 2 BASIS FOR AWARD

(a) In determining which proposal represents the best overall value to the Government, the SSO will consider the results of the evaluation of proposals by the Government evaluation teams in regard to the Technical Evaluation Factors. Those found Technical Acceptable shall be considered for award. The proposal found technical acceptable with the lowest total evaluated price shall receive the award.

M.3 INITIAL SCREENING PROCESS

(a) The Government will initially screen all proposals for responsiveness (timeliness, completeness, and adequacy). Only those proposals determined to be responsive through the initial screening process will be forwarded to the evaluation team for further consideration.

1) Timeliness - No proposal or part thereof will be accepted for consideration following the closing period for this solicitation.

2) Completeness - Timely proposals will be reviewed for completeness. Incomplete proposals may not receive further consideration.

3) Adequacy - Complete proposals will be reviewed for adequacy, including proposal content and format as follows;

i. Content:

1. Completed Contract Documentation (Volume 1)

2. Completed Technical Proposal (Volume II)

4. Past Performance (Volume III)

3. Completed Cost/Price Proposal (Volume IV)

ii. Format. Graphics are limited to a minimum font size of 10.

Elaborate presentation techniques, including color, are neither required nor desired. Page counts do not include front matter such as table of contents, list of figures, divider tab sheets, glossary, or cover pages. Attachments are included in page count. If a hard copy is provided instead of electronic double-side printing will be counted as two (2) pages for each sheet.

iii. For the purposes of adequacy review, missing proposal information component(s) identified above and/or non-adherence to proposal format instructions, may be considered non-responsive. Proposals found by the CO to be non-responsive may not receive further consideration.

CAUTION: Evaluators will read only up to the page limits as specified in Section L. Pages in excess of the stated limit will be removed from the proposal and will not be evaluated.

M.4 EVALUATION PROCESS

All proposals remaining after the initial proposal screening process of M.3 will be evaluated, rated, and analyzed as described in this part. Offerors are advised that their proposal must address all areas.

(a) Overall Evaluation Factors: The following evaluation factors will be used to evaluate each proposal. All factors are equal in weight and must receive a Go Rating to be considered for award.

(a) Technical Proposal Content – Volume II

The Contractor’s Technical Proposal must be limited to no more than thirty (30) typewritten pages, including attachments (excluding resumes), must present a clear and thorough understanding of all facets of the Government’s technical requirements listed in the PWS, and must include the following information and be organized under separate tabs as follows:

FACTOR 1 –“Capability and Understanding” of the Requirement (Per checklist Requirements)The Offeror must provide a detailed narrative with respect to its proposed responses with supporting documentation which substantiates (each element) of its proposed Job Analysis Solution. The narrative must provide sufficient information for the government to assess the Offeror’s methodology, and understanding of the requirement. The Offeror must provide evidence that it can meet the PWS technical requirements as indicated in Table 1.

Evaluation Criteria: The Government will review all documentation submitted under Factor 1. The Offeror must provide substantial and reliable information to ensure the Offeror will deliver its Job Analysis solution successfully and on time. Cutting and pasting of the PWS will not be considered sufficient. The Offeror’s proposal “must” provide enough information in its narrative to demonstrate its ability to ensure successful completion of Factor 1 as outlined in PWS and Sections L & M of the SIR/RFP. Must use the attached Table 1: Technical Evaluation PWS Checklist and outline where in its proposal it meets all the requirements.

Offerors must receive a “GO” rating for each category in Table 1: Technical Evaluation PWS Technical Requirements to receive an overall “GO” rating for this factor. Failure to receive a “GO” rating for any category listed in Table 1: Technical Evaluation PWS “Technical Requirements will result in an overall “NO GO” rating and elimination from further consideration for contract award.

(See Attachment Table 1, listed in Section J).

FACTOR 2: Experience: The Offeror must provide substantial and reliable information to ensure the Offeror’s capabilities/experience can support delivery of its Job Analysis solution process and deliverables successfully and timely. Cutting and pasting of the PWS will not be considered sufficient. The Offeror’s proposal “must” provide sufficient information (of its experience per Sub-Factor 2(a): Corporate Experience and Sub-Factor 2(b): Staff Experience) to ensure successful completion of the requirements outlined in PWS and Sections L & M of the

SIR/RFP.

Sub Factor 2(a): Corporate Experience – Added “The Offerers Corporate Policy and its application toward this requirement will be evaluated as part of the PRIME’s experience. Specifically, the Offeror should include as part of its Corporate Policy and experience how it historically attains and maintains relationships with Subject Matter Experts (SME) as Sub-vendors and how its corporate policy/process will transfer for this effort.

Evaluation Criteria:

• The Offeror must demonstrate through its experience narrative that it can meet the technical criteria presented in Table 2.

(See Attachment Table 2, listed in Section J)

Sub-Factor 2(b): Staff Experience – Added “Intended Sub-Vendors to “ The Offeror must provide Resumes/CVs of current employees or intended sub-vendors (with letters of intent) that establish knowledge/expertise it plans to access in support of this requirement.

Evaluation Criteria:

• The Offeror should identify its current staff/staffing (employees/contract support) project experience that demonstrate its staffing capabilities and skillsets. This should include a listing of established programs, current projects (both ongoing/completed) that align with positions across the ATO.

• The Offeror must provide Resumes/CVs of current employees or sub-vendors (with letters of intent) that establish knowledge/expertise it intends to assess in support of this requirement. Experienced staff must have formal education and/or training with 5-10 years of experience in designing, developing, and applying job analysis methodologies to positions outlined in the PWS. Please include a list of completed projects with a synopsis

Offerors must receive a “GO” rating for each category in Table 2: Previous Experience Technical Criteria to receive an overall “GO” rating for this factor. Failure to receive a “GO” rating for any category listed in Table 1:

Technical Evaluation PWS “Technical Requirements will result in an overall “NO GO” rating and elimination from further consideration for contract award.

M.5 TECHNICAL PROPOSAL EVALUATION

(a) Technical Proposals will be provided to the Technical Evaluation Team (TET), with Cost/Price Proposals being retained by the CO in order that the evaluation of the Technical Proposals will not be influenced by knowledge of the cost/pricing information. An evaluated assessment will be made independently for each proposal of the technical merit presented by each Technical Proposal.

(b) The technical evaluation will be based solely on the Technical Evaluation Factors stated in Section M.4 of this SIR. The offeror must be capable of successfully performing the task identified in the PWS under this SIR or will be subject to disqualification from consideration for award. In conducting the technical evaluation, the TET will evaluate only the information contained in the offeror’s Technical Proposal. Therefore, the burden is on the offeror to provide a complete and thorough proposal.

M.6 PAST PERFORMANCE EVALUATION

The Offeror must submit a minimum of two (2), but no more than four (4), Examples of its “Past Performance”.

The Offerors Past Performance must be current and relevant examples of its past performance efforts, submitted on survey forms (attached to the SIR; Section J). The Offerors must complete (All blocks must be filled in) a survey forms for each Past Performance submission entirely with its proposal. Evidence of successful past performance submissions must be prime (meaning performed as the prime contractor) specific in terms of size, scope, complexity and contract type and completed within the last three (3) years. The Contracting Officer will use a number of methods in its evaluation of the offerors submissions including but not limited to contacting the Offerors Submissions, CPARS review, assessing Contract responsibility etc.

M.7 COST/PRICE PROPOSAL EVALUATION

(a) The Cost/Price proposals will be provided to Cost/Price Evaluation Team (CPET), with the Technical and Past Performance Volumes being retained by the CO in order that the evaluation of the Cost/Price Proposals will not be influenced by knowledge of the related technical or past performance information. An evaluated assessment will be made independently for each proposal of the cost/pricing represented by each Cost/Price Proposal.

(b) The cost/pricing evaluation will be based solely on the Cost/Price Factor stated in Section L.5 (f) of this SIR. In conducting the cost/price evaluation, the CPET will evaluate only the information contained in the offeror’s Cost/Price Proposal. Therefore, the burden is on the offeror to provide a complete and thorough proposal in support of the proposed costs and pricing. In addition, the CPET will use the Independent Government Cost Estimate (IGCE), historical pricing information from recent similar contracts, and on-line pricing indices available to the Government as well as other sources or pricing databases.

(c) The CPET evaluation will assess the cost realism and reasonableness for the cost/pricing presented in each Cost/Price Proposal. Cost realism and reasonableness will be assessed through an analysis of the offeror’s supporting cost/pricing information and a comparative evaluation of the proposed unit pricing and total pricing using the IGCE, historical pricing, pricing indices, or other available sources of pricing information.

M.8 DISCUSSIONS

(a) After evaluating written proposals, the Government may (or may not) conduct written or oral discussions with all, or a limited number of the offerors. The Government in the evaluation and source selection decision may consider information obtained during discussion.

(b) It is also possible that discussions will not take place and award of the Contract will be made without discussions. Offerors should therefore submit their best technical and pricing proposals in their initial proposal submittal.

M.9 LOWEST PRICE TECHNICALLY ACCEPTABLE

(a) The Government intends to award to the Lowest Price Technically Acceptable (LPTA) Offeror.

The remainder of this page has been intentionally left blank.

CONTRACT

Federal Aviation Administration

Civil Aerospace Medical Institute (CAMI)

Human Factors Division

AAM-520

DEVELOPMENT OF A JOB ANALYSIS METHODOLOGY AND

DEMONSTRATION OF ITS APPLICATION

Performance Work Statement

July 1, 2022

TABLE OF CONTENTS

1 INTRODUCTION

2 BACKGROUND

2.1 SCOPE OF WORK

3 PERIOD OF PERFORMANCE:

4 CONTRACTOR EXPERIENCE

5 DELIVERABLES

5.1 DELIVERABLES TASK LIST

6 DOCUMENTATION

7 PLACE OF PERFORMANCE

8 PROGRAM MANAGEMENT

9 REPORTS

10 OVER AND ABOVE

11 WORK SITE AND HOURS OF WORK

12 GOVERNMENT FURNISHED PROPERTY AND SERVICE

13 CONTRACTOR FURNISHED PROPERTY AND SERVICES

14 TECHNICAL INTERCHANGE MEETINGS

15 FAA GENERAL REQUIREMENTS

15.1 OBSERVANCE OF LEGAL HOLIDAYS AND FACILITY CLOSURES

16 ALTERNATIVE WORKSITE

17 PROGRESS/COMPLIANCE

18 QUALITY ASSURANCE

19 INVOICING

20 ACRONYMS

21 REFERENCES

1 INTRODUCTION

This Performance Work Statement (PWS) describes the Federal Aviation Administration (FAA) Civil Aerospace Medical Institute (CAMI) requirements for the Contractor to assist the FAA Air Traffic Organization (ATO) Management Services (AJG) Service Unit Employee Development (L3) Group. AJG provides business management and infrastructure support to the ATO that enables ATO to focus on its core missions. This requirement is anticipated to support a Fixed Priced Indefinite Delivery Indefinite Qty (IDIQ) Year Contract for five (5) years (12-month base with four (4) one (1-year) renewable options with no minimum orders per year following the base year.

2 BACKGROUND

The FAA CAMI is the medical certification, education, research, and occupational medicine wing of the Office of Aerospace Medicine (AAM) under the auspices of the FAA’s Office of Aviation Safety (AVS). The mission of the Aerospace Human Factors Research Division is to promote civil aerospace safety through excellence in aerospace human factors (HF) research.

The Division conducts research that focuses on improving human performance, efficiency, and safety.

The FAA ATO maintains a variety of online career-oriented tools aimed at helping ATO employees develop and advance in their careers. Management Services (AJG-L3) currently maintains the ATO Career Planning Tool (CPT) aimed at helping FAA employees explore career opportunities within ATO and plan their careers. The contractor will assist ATO’s Employee Development Group (EDG) with the development of an efficient and cost effective job analysis methodology to support the development of new position profiles and career path linkages in the

CPT.

The CPT is a web-based system purchased by the requiring organization and “must” be used by the Contractor that includes the Career Path Builder, detailed Career Planning Maps and position profiles (https://myatocareer.faa.gov/ATOCPT2/#/). Each position profile includes details such as tasks performed; knowledge and skills required for success, recommended developmental experiences, training courses, networking opportunities, and examples of effective behaviors linked to the eight Strategic Leadership Capabilities. Employees may learn about each position, identify the positions of interest, and create customized career paths and plans. The CPT also provides the capabilities for employees to self-assess the competencies required for each position of interest and request ratings from their managers and others. The linkages in the Career Path Builder must be updated utilizing the new information collected from the surveys and job analysis to allow use within the CPT.

2.1 SCOPE OF WORK

The scope of work includes technical and management support for tasks identified in this PWS.

The Contractor must:

a. Explore and scope alternative approaches, data collection and data analysis methods, estimation of resources required, timeline, materials to be used to conduct the job analysis, and labor hours working with SMEs.

https://myatocareer.faa.gov/ATOCPT2/#/

b. Design and develop an efficient and cost effective job analysis methodology for profiling new positions. The job analysis methodology must make efficient use of FAA SME resources, and be scaled for the development of up to 50 new positions each year.

c. Explore, scope, and design a method for reviewing and verifying the accuracy/currency of existing position documentation and career paths.

d. Develop and provide written processes and job analysis materials for documenting new positions.

e. Develop and provide written processes and materials for reviewing and verifying the accuracy/currency of existing position documentation and career paths, and updating them as needed.

f. Conduct a review of existing position (Currently Estimated at 100 positions) documentation and career paths, and update them as needed.

g. Apply the job analysis methodology on at least two, and potentially up to 50, new positions per year across the ATO and develop position documentation and career path linkages for them.

h. Update existing CPT database with identified changes.

i. Add new positions and career path linkages to the database.

j. Revise the career maps for up to eight Service Units to reflect new and updated existing positions and career path linkages. The maps must be comparable in style and layout to the existing maps in the CPT.

k. Print and distribute updated career maps, and deliver them to specified locations. The number of maps to be printed will vary depending on the number of service units in which positions are added.

l. Add two, or up to 50 additional per year, new positions, including position documentation and career path linkages, into the CPT.

m. Provide up to 20 hours per week of CPT software support for database and technical operations fixes. (Not full time on-call. Must be available during regular business hours to respond for support within 24hrs)

3 PERIOD OF PERFORMANCE:

The government is seeking a 5 years contract (twelve (12)-month base with four (4) one (1)-year renewable options. The anticipated Period of Performance outlined in the table below:

Base Oct 1, 2022 – Sep 30, 2023 Option Year 1 Oct 1, 2023 – Sep 30, 2024 Option Year 2 Oct 1, 2024 – Sep 30, 2025 Option Year 3 Oct 1, 2025 – Sep 30, 2026 Option Year 4 Oct 1, 2026 – Sep 30, 2027

Note* The Period of Performance may be adjusted based on contract award.

4 CONTRACTOR EXPERIENCE

a. Demonstrate experience developing and managing a career planning system similar to the CPT,

b. Demonstrate knowledge of occupations within ATO, and

c. Demonstrate extensive experience working on website development and maintenance similar to the CPT.

5 DELIVERABLES

This section describes: 1) the products and tangible results required from each task contained in the previous section; 2) the date each deliverable is due; and, 3) the Government acceptance criteria. The Contractor must verify that all submitted deliverables conform to applicable FAA policies, standards, and guidelines as listed in Section 2 of this PWS and any specific formatting requirements when directed by the COR.

All days are business days unless otherwise specified. The Government will conduct an initial review of each deliverable in accordance with the “Initial Review” terms listed in the Acceptance Criteria section below.

The following provisions and the applicable PWS Section(s) (as listed in the Acceptance Criteria for each deliverable in the table below) govern the FAA’s final acceptance of each deliverable:

5.1 DELIVERABLES TASK LIST

Title Description Schedule Acceptance Criteria Technical Project Kickoff Meeting & Meeting Minutes

The vendor must participate in a project kickoff meeting with FAA Personnel associated with this PWS.

TBD The Kick-Off Meeting Minutes must be accurate, complete, and submitted on time in the COR approved format.

Milestone schedule The vendor must provide a milestone schedule outlining anticipated dates of completion for all requirements listed in this PWS.

TBD Milestone schedule is reviewed and approved by the FAA prior to work starting on the contract.

Draft Management Plan (PMP) and Integrated Master Schedule (IMS)

The vendor must provide a draft Project Management Plan (PMP) and Integrated Master Schedule (IMS).

TBD To be reviewed and approved by the FAA prior to start of additional work.

Monthly Status & Financial Reports

The vendor must provide a monthly status report including finance details submitted to the COR

TBD The Monthly Status Reports are accurate, complete, and submitted on time in the COR approved format

Job Analysis Methodology

Vendor must provide a detailed job analysis methodology as specified in the

PWS

TBD Methodologies are accurate, complete, submitted on time in the COR approved format.

Develop written processes for data collection and data analysis methods

Vendor must provide written processes for conducting the job analysis and supporting data collection as specified in the PWS

TBD Written processes are accurate, complete, and approved format.

Develop all materials used to conduct the job analysis

Vendor must develop and provide all materials needed to conduct the job analysis as specified in the PWS

TBD Materials are accurate, complete, and submitted on time in the COR approved

Conduct a Job Analysis

Vendor must apply their job analysis methodology as specified in the PWS

Develop written processes for reviewing existing CPT database

Vendor must develop and provide written processes and materials for reviewing and verifying the accuracy/currency of existing position documentation and career paths as specified in the PWS

TBD Written processes are accurate, complete, and

Conduct a Review of Existing CPT database

Vendor must conduct a review of existing position profiles and career paths, and update them as needed as specified in the PWS (100 Positions)

Position Profile Development

Vendor must develop detailed position profiles for each position utilizing the proposed job analysis methodology as specified in the PWS

TBD The Position Profiles are accurate, complete, submitted on time in the COR approved

Career Path Linkages

Vendor must update linkages in the CPT database as specified in the PWS

TBD Linkages in the CPT database are accurate, complete, Career Maps Vendor must update career maps as

TBD The Career Maps are on time in the COR approved format and is prepared in accordance with PWS

Software Code Vendor must update software code as

TBD Software Code is accurate, in the COR approved format and is prepared in accordance with PWS

System Interfaces Vendor must update system interfaces as

TBD System Interfaces are on time in the COR approved format and is prepared in accordance with PWS

Databases Vendor must update the CPT database as

TBD Databases are accurate, in the COR approved format and is prepared in accordance with PWS

6 DOCUMENTATION

The Contractor must supply, in English, the documentation associated with the Performance Work Statement as detailed in Section 1.2. A documentation review of drafts of all documentation must be held no less than 45 days before final acceptance. Functional draft documentation must be available and must be approved at the time of final acceptance, and the final version of the job analysis methodology recommendations, alternative approaches, data collection and analysis methods, and materials used to conduct the job analysis must be delivered within 60 days after final acceptance.

7 PLACE OF PERFORMANCE

The Place of Performance is at the Contractor’s facilities as well as online via Zoom or Teams.

8 PROGRAM MANAGEMENT

The Contractor must provide technical, managerial, and business expertise to perform the tasks stated herein.

The Contractor must provide a program manager (PM) to manage this Contract in accordance with the Performance Work Statement (PWS) and/or contract requirements. The Contractor must provide the necessary program management including, but not limited to, project management, risk, communications, financial, cost, schedule, and resource management to accomplish the requirements of this PWS.

The Contractor must include, but not be limited to, program management activities such as contract administration, finance, obtaining and retaining qualified personnel, as well as on-call technical support up to 20 hours per week across all phases of the program. The PM must have sufficient corporate resources and authority to direct, execute, and control all elements of the program to ensure efficient and timely program execution. The PM must be the Contractor’s focal point for all required program tasks, including the coordination of all site visits (scheduled and unscheduled). The PM must remain current on related contract activities and be prepared to present and discuss the current program status as well as forecasts related to contract activities with the Government Contracting Officer (CO), the COR, and/or the Government PM.

• Ensure all assignments are completed in a thorough and timely manner;

• Prepare written documentation of accomplishments for inclusion in the Monthly

Status and Financial Report (MSFR) (see Section 5);

• Conduct oversight and supervision of the Contract and Contractor’s employees to ensure both are functioning within designated labor categories and performing at acceptable levels;

• Keep the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) informed of any potential problems and make recommendations for solutions;

• Participate as a member of a Government-led team as directed by the COR;

• Provide sufficient personnel, both in number and qualification, to perform work described herein;

• Participate in a Contract kick-off meeting no later than five (5) days after Contract award. The Contracting Officer will schedule and lead this Kickoff Meeting. The FAA will capture minutes and forward to all parties no later than 5 days after meeting.

The Contractor must provide Monthly Status and Financial Reports (MSFRs), and any other required reports, based on the deliverables identified in this PWS. The Contractor must provide an MSFR that documents the activities of the previous month and identifies planned activities for the following month. The Contractor must deliver the reports for COR approval and must include:

• Written synopsis of work completed, work in progress, and work planned for each task;

• Hours expended by task, labor category, and personnel;

• Status of individual deliverables;

• Identification of risk areas with recommended remedial actions;

• Status of all outstanding risks identified in previous MSFRs;

• Any additional information pertinent to the Government in administering the performance of this effort or as requested by the COR;

• Projected date when 75% of funds are spent;

• Projected date when funds are exhausted;

• Other direct costs (ODCs) estimated, used, and remaining by month;

• Summary of expenditures by resource and labor category for the monthly reporting period, as well as cumulative year-to-date totals for the performance period;

• Individual contributions, including all activities supporting the PMO and stakeholders;

• Updated Master Program Schedule; and

• Updated Activity Calendar

The MSFR must be delivered no later than the 15th day of each month. Format and delivery method will be provided by the FAA program office at the kick-off meeting.

9 REPORTS

The contractor must provide a job analysis report defining an efficient and cost effective methodology. Contents of the report should include data collection and data analysis methods, use of resources, and job analysis materials. The vendor will also need to provide written processes and materials for reviewing and verifying the accuracy of existing positions and career paths in an FAA agreed upon format.

The Contractor must provide the “Monthly Job Analysis Workload Status Report” in Contractor Format:

The Monthly Job Analysis…