5021123335_att08_reportofcontractusage.xlsx
XLSX spreadsheet 29 KB Posted
- Attached to
- Recycled Copy Paper (Statewide)
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a Report of Contract Usage template for New York State Award 23335 covering Recycled Copy Paper (Statewide). The template is designed for contractors to report their sales activity under this statewide contract to the New York State Office of General Services (OGS). The document establishes reporting requirements for contractors who have been awarded this recycled copy paper contract and must track their sales to authorized users throughout New York State, including state agencies like the Department of Transportation (DOT), OGS itself, and various counties such as Albany County.
The contract covers recycled copy paper products sold statewide, with contractors required to report detailed transaction information including invoice numbers, purchase order numbers, product categories, item descriptions, manufacturer details, quantities, list prices, contract prices, and discount percentages off list price. The reporting system tracks both direct sales and sales through approved resellers, distributors, and dealers, with specific fields for identifying Minority and Women-owned Business Enterprises (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), and Small Business Enterprise (SBE) participation. Contractors must complete comprehensive usage reports showing the difference between published list prices and negotiated contract prices, demonstrating the cost savings achieved through the statewide contracting vehicle for New York State's recycled copy paper procurement needs.
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Text version
Instructions
| NEW YORK STATE |
| Report of Contract Usage |
| Award 23335 - Recycled Copy Paper (Statewide) |
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Catalog(s) Name: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | |
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity |
| Invoice Date | Date on Contractor's invoice to ordering entity |
| PO # | Number on ordering entity's purchase order |
| Mini Bid Contract # (if applicable) | Contractor's contract number issued by OGS |
| Product Category | Category name of the products awarded by OGS. |
| Authorized User | Authorized User placing purchase order with Contractor (ie. DOT, OGS, Albany County, etc.) |
| Contractor's Part/Stock # | Part/Stock used for ordering |
| Item Description | Description of part/stock product |
| Manufacturer Name | Manufacturer of the Item purchased |
| Manufacturer's Part No. | ‘The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields’ |
| Unit of Measure | Packing size of product |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period |
| List Price (Unit Price) | Price published in the catalog for the item purchased |
| Extended Price (List) | The Multiplied Value of Quantity and List Price |
| NYS Contract Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced |
| Contract Extended Price | The Multiplied Value of Quantity and NYS Contract Price |
| % Discount off List | The percent difference between List Price and NYS Contract Price |
| Reseller/Distributor/Dealer | Name of the Approved Reseller/Distributor/Dealer that sold a Contract Item to an Authorized User. |
| MWBE Status | Contractor to indicate if Reseller/Distributor/Dealer is a NYS Certified M/WBE |
| SDVOB Status | Contractor to answer "Yes/No" if Reseller/Distributor/Dealer is a SDVOB |
| SBE Status | Contractor to answer "Yes" is a New York State Small Business Enterprise |
GROUP [XXXXX] - [Group Desc]
&F Page &P of &N
ContractUsage
| Contractor Name: | 0 |
| Catalog Name: | 0 |
| Contract Reporting Period (Dates): | 0 |
| Contract Number: | 0 |
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Mini Bid Contract # (if applicable) | Product Category | Authorized User | Contractor's Part/Stock # | Item Description | Manufacturer Name | Manufacturer's Part # | Unit of Measure | Quantity | List Price (Unit Price) | Extended Price (List) | NYS Contract Price | ||||
| (Unit Price) | Contract Extended Price | % Discount off List Price | Reseller/Distributor/Dealer (if applicable) | MWBE Status | SDVOB Status | SBE Status | ||||||||||||
| Sample: ABC123 | 10/1/15 | 12-12345 | PC12345 | Tools (hand) | DOT | A1234 | Claw Hammer | Acme Co. | 4567B | each | 2 | $ 17.00 | $ 34.00 | $ 13.50 | $ 27.00 | 21% | Road Runner Inc. |
Group[XXXXX] - [Group Desc]
Award XXXXX &P of &N
Sheet1
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