5021123335_att05_bidderinformationquestionnaire.xlsx
XLSX spreadsheet 41 KB Posted
- Attached to
- Recycled Copy Paper (Statewide)
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a Bidder Information Questionnaire (Attachment 5) for New York State's IFB 23335 for Recycled Copy Paper (Statewide), administered by the Office of General Services (OGS). The questionnaire is designed to collect comprehensive information from potential bidders including business registration details, contact information, New York State vendor registration requirements, and compliance with procurement lobbying laws. It requires bidders to provide details about their principal place of business, physical locations in New York State, vendor ID numbers, and designate key contacts for bid submission, contract administration, customer service, and emergency situations.
The contract covers recycled copy paper distributed across four geographic zones throughout New York State, with bidders able to bid on individual zones or multiple zones (Items 1-8 covering Zones 1-4). The questionnaire addresses volume discount structures for purchase orders ranging from $500 to over $5,000, payment terms including acceptance of the NYS Purchasing Card with no additional charges, and prompt payment discounts for invoices paid within 30 days. Bidders must demonstrate their capability as either manufacturers or authorized distributors with adequate inventory and the ability to process and ship large volumes to various locations within their designated zones. The document also includes provisions for identifying New York Small Businesses and requires disclosure of any prior non-responsibility determinations by governmental entities within the previous four years.
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| 5021123335_att06_biddersubmissionchecklist.xlsx | XLSX spreadsheet | |
| 5021123335_att01_pricing.xlsx | XLSX spreadsheet | |
| 5021123335_att07_bidderquestionsform.xlsx | XLSX spreadsheet | |
| 5021123335_att10_resellerdirectory.pdf | ||
| 5021123335_att11_suppliermanufacturerscertificate.pdf | ||
| 5021123335_appendixa.pdf | ||
| 5021123335_appendixb.pdf | ||
| 5021123335_appendixc.pdf | ||
| 5021123335_att03_encouraginguseofnysbusinesses.pdf | ||
| 5021123335_att04_insurancerequirements.pdf | ||
| 5021123335_att08_reportofcontractusage.xlsx | XLSX spreadsheet | |
| 5021123335i_rev_092624.pdf | ||
| 5021123335ra.pdf | ||
| 5021123335PL_WBMason.xlsx | XLSX spreadsheet | |
| 5021123335_att02_nysrequiredcertifications.pdf | ||
| 5021123335_att09_certificationundereo16.pdf | ||
| 5021123335_bidinquiries.pdf | ||
| 5021123335p.pdf | ||
| 5021123335p01.pdf |
Show all 19
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General Questions
| IFB 23335 - Recycled Copy Paper (Statewide) | |
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE | |
| General Questions | |
| Bidder Company Business Name | |
| D/B/A – Doing Business As (if applicable) |
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Bidder Contact Name | |
| 2 | Bidder Contact Phone | |
| 3 | Bidder Contact Email | |
| 4 | State of Bidder's PRINCIPAL PLACE OF BUSINESS: "Principal Place of Business" is the location of the primary control, direction and management of the enterprise: | |
| 5 | Does Bidder have any physical locations in New York State? | |
| 6 | If yes, has Bidder registered with the New York State Department of State? (https://dos.ny.gov/form-corporation-or-business) | |
| 7 | Does Bidder have the required 10-digit NYS Vendor ID Number? | |
| 8 | If no, did Bidder complete and submit the OSC Substitute W-9 form to OGS as described in the IFB Section titled NYS Vendor File Registration, prior to submitting this bid document? | |
| 9 | Is Bidder a disregarded entity for tax purposes? | |
| 10 | If yes, please list the name of Bidder’s owner/parent company | |
| 11 | If yes, please list the Federal Tax ID # of Bidder’s owner/parent company | |
| 12 | If awarded a contract, will Bidder accept the NYS Purchasing Card (see Appendix B, Purchasing Card) at no additional charge? | |
| 13 | If Bidder accepts the NYS Purchasing Card, please indicate the minimum purchase amount: | |
| 14 | If Bidder accepts the NYS Purchasing Card, please indicate the maximum purchase amount (up to and including $50,000): | |
| 15 | If Bidder offers an additional discount for purchases made with the NYS Purchasing Card, enter it here (%): | |
| 16 | Does Bidder offer a prompt payment discount for payments made in less than 30 days after receipt of a proper invoice? | |
| 17 | If yes, please detail the additional discounts by providing the percentage of discounts and the specific number of days within which payment must be made for the discounts to apply (for example: 2% / 15 days; 1% / 20 days): | |
| 18 | Person to contact for questions relating to this Bid submission: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 19 | Person to contact for Contract Administration issues: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 20 | Customer Service contact for New York State Contract Orders during normal business hours: | |
| List normal business hours (Specify M-F, Sat, Sun): | ||
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 21 | Person to contact in the event of an emergency occuring after normal business hours or on weekend/holidays: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 22 | Entity information that will appear on invoices, for orders placed directly with the Contractor, if different from Bidder Company Business information above. | |
| Invoicing Entity Company Name: | ||
| Federal Tax ID #: | ||
| NYS Vendor ID #: | ||
| Is payment made to the above Entity/Federal Tax ID#? |
Note: If yes, the invoicing entity NYS Vendor ID must be referenced on Purchase Orders 23 Is Bidder a New York Small Business as defined below?
"Small Business" means a business which:
(a) is resident in New York State;
(b) is independently owned and operated;
(c) is not dominant in its field; and,
(d) employs one hundred or fewer persons
A Bidder that is a Small Business as defined in New York State Finance Law Section 160(8) will be identified by OGS in the OGS Contract Award Notification upon award of the Contract.
| 24 | Total number of people employed by your business: |
| 25 | Total number of people employed by your business in New York State: |
| 26 | Place of manufacture of Product(s) bid: |
| 27 | Are all Product(s) bid manufactured in NYS? |
| 28 | Are all Product(s) bid manufactured outside NYS? |
| 29 | Are the Product(s) bid manufactured both in NYS and outside NYS? |
BIDDER/OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS
Pursuant to Procurement Lobbying Law (SFL § 139-j)
| 30 | Has any Governmental Entity made a finding of non-responsibility regarding the Bidder in the previous four years? |
| 31 | If yes, was the basis for the finding of non-responsibility due to a violation of State Finance Law § 139-j? |
| 32 | If yes, was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? |
If yes, please provide details regarding the finding of non-responsibility below.
| Governmental Entity: |
| Date of Finding of Non-Responsibility: |
| Basis of Finding of Non-Responsibility: |
(add additional pages if necessary with content clearly labeled)
| 33 | Has any Governmental Entity terminated a Procurement Contract with or withheld a Procurement Contract from the Bidder due to the intentional provision of false or incomplete information? If yes, please provide details below. |
| Governmental Entity: | |
| Date of Termination or Withholding of Contract: | |
| Basis of Termination or Withholding: |
(add additional pages if necessary with content clearly labeled)
&A GROUP [XXXXX] - [Group Desc]
&K000000&F
Page &P of &N
IFB Specific Questions
| IFB #23335 - Recycled Copy Paper (Statewide) | |
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE | |
| IFB Specific Questions |
Bidder Company Business Name
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | What Items is Bidder bidding on? Check all that apply. | Item 1 - Zone 1 |
| Item 2 - Zone 2 | ||
| Item 3 - Zone 3 | ||
| Item 4 - Zone 4 | ||
| Item 5 - Zone 1 | ||
| Item 6 - Zone 2 | ||
| Item 7 - Zone 3 | ||
| Item 8 - Zone 4 | ||
| 2 | Bidder offers Volume Discounts (%) in accordance with IFB Section titled, Volume Discounts, for each Purchase Order as noted: | |
| $500.00 - $1,000.00 | ||
| $1,000.01 - $2,500.00 | ||
| $2,500.01 - $5,000.00 | ||
| $5,000.01 and above | ||
| 3 | Please explain how paper will be delivered to Authorized Users under this contract? | |
| 4 | Is Bidder a manufacturer or authorized distributor? | |
| 5 | Does Bidder maintain a business establishment with adequate inventories of the products being offered? | |
| 6 | If "Yes", where is Bidder's inventory located? | |
| 7 | Is Bidder capable of processing and shipping large numbers of orders to various locations within the zone(s) it is bidding on? |
&A GROUP [XXXXX] - [Group Desc]
&F Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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