5021123335_att06_biddersubmissionchecklist.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Recycled Copy Paper (Statewide)
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a Bidder Submission Checklist for New York State's Office of General Services (OGS) Invitation for Bids (IFB) #23335 for Recycled Copy Paper on a statewide basis. The checklist serves as Attachment 6 and is designed to ensure bidders submit all required documentation for the procurement process. The contract vehicle covers all New York State counties, as evidenced by the comprehensive list of all 62 counties from Albany to Yates included in the document's validation section.
The procurement focuses on recycled copy paper supplies for statewide distribution, with specific mention of "Paper Roll Stock for Offset and Digital Printing" for Albany Area Agencies under Group 50208. The checklist encompasses 24 mandatory submission requirements including pricing attachments, New York State required certifications, insurance compliance documentation, MWBE (Minority and Women-owned Business Enterprise) utilization plans, equal employment opportunity staffing plans, vendor responsibility questionnaires, and tax compliance forms. Bidders must submit all materials in both physical and digital formats, including two USB flash drives containing complete document sets, and comply with specific formatting requirements such as OCR-enabled PDF files for electronic submissions.
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Other files
| File | Type | Posted |
|---|---|---|
| 5021123335_att01_pricing.xlsx | XLSX spreadsheet | |
| 5021123335_att07_bidderquestionsform.xlsx | XLSX spreadsheet | |
| 5021123335_att10_resellerdirectory.pdf | ||
| 5021123335_att11_suppliermanufacturerscertificate.pdf | ||
| 5021123335_appendixa.pdf | ||
| 5021123335_appendixb.pdf | ||
| 5021123335_appendixc.pdf | ||
| 5021123335_att03_encouraginguseofnysbusinesses.pdf | ||
| 5021123335_att04_insurancerequirements.pdf | ||
| 5021123335_att05_bidderinformationquestionnaire.xlsx | XLSX spreadsheet | |
| 5021123335_att08_reportofcontractusage.xlsx | XLSX spreadsheet | |
| 5021123335i_rev_092624.pdf | ||
| 5021123335ra.pdf | ||
| 5021123335PL_WBMason.xlsx | XLSX spreadsheet | |
| 5021123335_att02_nysrequiredcertifications.pdf | ||
| 5021123335_att09_certificationundereo16.pdf | ||
| 5021123335_bidinquiries.pdf | ||
| 5021123335p.pdf | ||
| 5021123335p01.pdf |
Show all 19
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Bidder Submission Checklist
| IFB 23335 - Recycled Copy Paper (Statewide) |
| Attachment 6: Bidder Submission Checklist |
| Bidder Company Business Name |
The following checklist is intended to acquaint the Bidder with all items of information that must be submitted with the Bid. Failure to respond or submit any item may render the Bid non-responsive.
| Item | Response | |
| 1 | Did Bidder submit a completed page 1 of the IFB (paper original & PDF)? | |
| 2 | Did Bidder submit a completed page 2, signed Bidder Certification and Affirmation, of the IFB (paper original & PDF)? | |
| 3 | Did Bidder submit all Bid Updates (if applicable), with original ink signature (PDF)? | |
| 4 | Did Bidder submit a completed Attachment 1 - Pricing (Excel)? | |
| 5 | Did Bidder submit a completed Attachment 2 - NYS Required Certifications (PDF)? | |
| 6 | Did Bidder submit a completed Attachment 3 - Encouraging Use of NYS Businesses (PDF)? | |
| 7 | Did Bidder submit proof of compliance with Attachment 4 - Insurance Requirements (PDF)? | |
| 8 | If "No," is Bidder prepared to submit proof of compliance with insurance requirements upon request from OGS? | |
| 9 | Did Bidder submit a completed Attachment 5 - Bidder Information Questionnaire (all tabs, if applicable) (Excel)? | |
| 10 | Did Bidder submit a completed Attachment 9 - Certification Under Executive Order No. 16 (PDF)? | |
| 11 | Did Bidder submit a completed Attachment 10 - Reseller Directory (PDF)? | |
| 12 | Did Bidder submit a completed Attachment 11 - Supplier/Manufacturer's Certificate (PDF)? | |
| 13 | Did Bidder submit MWBE 100, MWBE Utilization Plan, with signature (see |
https://ogs.ny.gov/mwbe/forms under “Commodity & Service Contracts”) (PDF)?
| 14 | Did Bidder submit Appendix C – Federal Funding Agency Mandatory Terms and Conditions, with Section 10 completed (PDF) |
| 15 | Did Bidder submit a completed signed Equal Employment Opportunity Staffing Plan (EEO 100) (PDF)? |
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 16 Has Bidder completed and certified the NYS Vendor Responsibility Questionnaire?
Forms are available on the OSC website at https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire
Note: Bidders are strongly encouraged to complete the Questionnaire online.
| 17 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? |
| 18 | Did Bidder submit a completed signed and notarized ST-220-CA Contractor Certification to Covered Agency, as required by New York State Tax Law § 5-A (PDF)? |
The ST-220-CA form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf 19 Did Bidder complete ST-220-TD and submit directly to the Department of Taxation and Finance as required by New York State Tax Law § 5-A?
The ST-220-TD form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
| 20 | Has Bidder checked the NYS Contract Reporter (https://www.nyscr.ny.gov) and the OGS website (https://ogs.ny.gov/procurement/bid-opportunities) for any Bid IFB Updates, including responses to Vendor Questions? |
| 21 | Has Bidder submitted the most up-to-date versions of the IFB documents as posted on the OGS website and released through the NYS Contract Reporter? |
| 22 | Did Bidder submit documents requested in PDF format as an Adobe Acrobat PDF file that has been converted to allow for Optical Character Recognition (OCR) |
(see https://www.adobe.com/acrobat/how-to/ocr-software-convert-pdf-to-text.html).
| 23 | Did Bidder submit all required documents on two (2) USB flash drives, with each USB flash drive containing a complete set of the submitted documents? |
| 24 | Has Bidder included a copy of a completed Page 1 of the IFB in the Bid envelope or package, and labeled the outside of package with the following? |
1. BID ENCLOSED (preferably bold, large print, all capital letters)
2. IFB number (IFB #23335)
3. Bid Opening Date and Time
4. The number of boxes or packages (e.g., 1 of 2; 2 of 2)
Group 50208 - Paper Roll Stock for Offset and Digital Printing (Albany Area Agencies)
5020823323_Att06_BidderSubmissionChecklist Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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