5021123335_att08_reportofcontractusage.xlsx
XLSX spreadsheet 29 KB Posted
- Attached to
- Commodity NY|23335|PC70540
- Contract number
- PC70540
- Issued by
- New York
About this file
This document is a New York State Report of Contract Usage template for a statewide contract (Award 23335) specifically for recycled copy paper. The form is designed for contractors to report contract usage details, with fields for tracking purchases across various state agencies, local governments, and authorized users such as the Department of Transportation (DOT), Office of General Services (OGS), and Albany County.
The contract usage report provides a comprehensive framework for documenting procurement transactions, including detailed information such as invoice numbers, purchase order details, product categories, manufacturer information, pricing (list price and contract price), quantity purchased, and discounts. The template includes provisions for tracking diversity and small business participation, with fields for MWBE (Minority/Women-owned Business Enterprise), SDVOB (Service-Disabled Veteran-Owned Business), and SBE (Small Business Enterprise) status. The document appears to be a standardized reporting mechanism for monitoring contract utilization, pricing compliance, and vendor performance across New York State's procurement ecosystem.
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Other files
| File | Type | Posted |
|---|---|---|
| 5021123335_appendixc.pdf | ||
| 5021123335ra.pdf | ||
| 5021123335_appendixb.pdf | ||
| 5021123335_att01_pricing.xlsx | XLSX spreadsheet | |
| 5021123335_att06_biddersubmissionchecklist.xlsx | XLSX spreadsheet | |
| 5021123335p01.pdf | ||
| 5021123335PL_WBMason.xlsx | XLSX spreadsheet | |
| 5021123335_att02_nysrequiredcertifications.pdf | ||
| 5021123335_att03_encouraginguseofnysbusinesses.pdf | ||
| 5021123335_att05_bidderinformationquestionnaire.xlsx | XLSX spreadsheet | |
| 5021123335_att10_resellerdirectory.pdf | ||
| 5021123335_bidinquiries.pdf | ||
| 5021123335_appendixa.pdf | ||
| 5021123335_att04_insurancerequirements.pdf | ||
| 5021123335_att07_bidderquestionsform.xlsx | XLSX spreadsheet | |
| 5021123335_att09_certificationundereo16.pdf | ||
| 5021123335_att11_suppliermanufacturerscertificate.pdf | ||
| 5021123335i_rev_092624.pdf | ||
| 5021123335p.pdf |
Show all 19
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Text version
Instructions
| NEW YORK STATE |
| Report of Contract Usage |
| Award 23335 - Recycled Copy Paper (Statewide) |
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Catalog(s) Name: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | |
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity |
| Invoice Date | Date on Contractor's invoice to ordering entity |
| PO # | Number on ordering entity's purchase order |
| Mini Bid Contract # (if applicable) | Contractor's contract number issued by OGS |
| Product Category | Category name of the products awarded by OGS. |
| Authorized User | Authorized User placing purchase order with Contractor (ie. DOT, OGS, Albany County, etc.) |
| Contractor's Part/Stock # | Part/Stock used for ordering |
| Item Description | Description of part/stock product |
| Manufacturer Name | Manufacturer of the Item purchased |
| Manufacturer's Part No. | ‘The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields’ |
| Unit of Measure | Packing size of product |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period |
| List Price (Unit Price) | Price published in the catalog for the item purchased |
| Extended Price (List) | The Multiplied Value of Quantity and List Price |
| NYS Contract Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced |
| Contract Extended Price | The Multiplied Value of Quantity and NYS Contract Price |
| % Discount off List | The percent difference between List Price and NYS Contract Price |
| Reseller/Distributor/Dealer | Name of the Approved Reseller/Distributor/Dealer that sold a Contract Item to an Authorized User. |
| MWBE Status | Contractor to indicate if Reseller/Distributor/Dealer is a NYS Certified M/WBE |
| SDVOB Status | Contractor to answer "Yes/No" if Reseller/Distributor/Dealer is a SDVOB |
| SBE Status | Contractor to answer "Yes" is a New York State Small Business Enterprise |
GROUP [XXXXX] - [Group Desc]
&F Page &P of &N
ContractUsage
| Contractor Name: | 0 |
| Catalog Name: | 0 |
| Contract Reporting Period (Dates): | 0 |
| Contract Number: | 0 |
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Mini Bid Contract # (if applicable) | Product Category | Authorized User | Contractor's Part/Stock # | Item Description | Manufacturer Name | Manufacturer's Part # | Unit of Measure | Quantity | List Price (Unit Price) | Extended Price (List) | NYS Contract Price | ||||
| (Unit Price) | Contract Extended Price | % Discount off List Price | Reseller/Distributor/Dealer (if applicable) | MWBE Status | SDVOB Status | SBE Status | ||||||||||||
| Sample: ABC123 | 10/1/15 | 12-12345 | PC12345 | Tools (hand) | DOT | A1234 | Claw Hammer | Acme Co. | 4567B | each | 2 | $ 17.00 | $ 34.00 | $ 13.50 | $ 27.00 | 21% | Road Runner Inc. |
Group[XXXXX] - [Group Desc]
Award XXXXX &P of &N
Sheet1
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