5-BPM004656_Solicitation_Attachment_11_-_Pricing_Document - FINAL.xls

XLS spreadsheet 168 KB Posted Jan 1, 2023

Attached to: Master Agreement AZ|CTR063768
Contract number: CTR063768
Issued by: Arizona

About this file

Written by GovTribe AI · Dec 4, 2025

This document is an Attachment 11 Pricing Document (Solicitation Number BPM004656) for Document Management Services, which appears to be a state or local government contract for document processing, scanning, and digital management services. The document is a comprehensive pricing schedule that allows an offeror to submit pricing for various document-related services across multiple categories and service levels.

The contract covers a wide range of document management services including consultation, source document preparation, secure transport, scanning (both off-site and on-site), indexing, output services, and platform licensing. Pricing is detailed for various document types and conditions, with rates varying based on document volume, condition, and processing method. Scanning services include options for black and white, grayscale, and color images at different resolutions, with pricing for standard and non-standard document sizes. The contract also includes platform and licensing options for cloud and on-premise deployments, with pricing for unlimited users, named and concurrent licenses, and optional add-on modules. Additional services such as OCR, workflow modules, professional services, and document destruction are also outlined, providing a comprehensive solution for document management needs.

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Other files

File	Type	Posted
5-BPM004656 Solicitation Attachment 1 - Offer and Acceptance.pdf	PDF	Jan 1, 2023
5-BPM004656 Solicitation Attachment 5 - Arizona Baseline Security Controls Assessment.xls	XLS spreadsheet	Jan 1, 2023
5-BPM004656 Solicitation Attachment 10 - Method of Approach.docx	DOCX document	Jan 1, 2023
5-BPM004656 Solicitation Attachment 3 - Confidential Information Designation.pdf	PDF	Jan 1, 2023
5-BPM004656 Solicitation Attachment 4 - Conformance Statements.pdf	PDF	Jan 1, 2023
5-BPM004656 Solicitation Attachment 7 - Proposed Subcontractors.pdf	PDF	Jan 1, 2023
5-BPM004656 Solicitation Attachment 9 - References.pdf	PDF	Jan 1, 2023
5-BPM004656_BAFO_Change_Log_COMPLETED.xlsx	XLSX spreadsheet	Jan 1, 2023
5-BPM004656_Solicitation_Attachment_10_-_Method_of_Approach - FINAL.docx	DOCX document	Jan 1, 2023
5-BPM004656_Solicitation_Attachment_1_-_Offer_and_Acceptance - FINAL.pdf	PDF	Jan 1, 2023
5-Export.xlsx	XLSX spreadsheet	Jan 1, 2023
5-Technical Envelope-Proposal # 1-prop_answer.xls	XLS spreadsheet	Jan 1, 2023
CTR063768_Contract_Documents.pdf	PDF	Jan 1, 2023
5-Attachment - Supplemental Insurance.pdf	PDF	Jan 1, 2023
5-BPM004656 Solicitation Attachment 8 - Experience and Capacity Questionnaire.docx	DOCX document	Jan 1, 2023
5-[Document Management Services] BPM004656 Solicitation Attachment 3 - Confidential Information Designation.pdf	PDF	Jan 1, 2023
5-[Document Management Services] BPM004656 Solicitation Attachment 4 - Conformance Statements.pdf	PDF	Jan 1, 2023
The-State-of-Arizona_ICM-Conversions_2022-2023-Master_8-5-2022_1243774190_---_General_Liability__E_and_O__Workers_Comp.pdf	PDF	Jan 1, 2023
5-BPM004656 Solicitation Attachment 11 - Pricing Document.xls	XLS spreadsheet	Jan 1, 2023
5-BPM004656 Solicitation Attachment 2 - Boycott of Israel Disclosure.pdf	PDF	Jan 1, 2023
5-BPM004656_Solicitation_Attachment_11_-_Pricing_Document_-_FINAL.xls	XLS spreadsheet	Jan 1, 2023
CTR063768__Amendment_1__Extension_.pdf	PDF	Jan 1, 2023
ICM_BPM004656_-_Uyghurs_Forced_Labor_Attestation-signed-ICM-12-11-22.pdf	PDF	Jan 1, 2023

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Consult, source

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Consultation, Source Preparation and Transport

Offeror: Insert your company name here	- OFFEROR NAME
Project consultation (beyond initial first four hours)		$82.00	Pricing per hour	Provide pricing in areas applicable to your proposal
Source Documents Preparation and Restoration			at volumes:	On-Site ($/page)	Off-Site ($/page)
Assessment of the quality of the source documents is mutually agreed upon by Contractor and Customer
Excellent condition			1-9,999	0.018	0.014
( defined as ~ 95% consistent weight, color, size; ~ 95% free of staple holes, creases, tears, etc.)			10,000 - 99,999	0.015	0.012
			100,000 and above	0.014	0.011
Medium range condition			1-9,999	0.030	0.024
( defined as ~85% consistent weight, color, size; ~ 85% free of creases, staple holes, tears, etc.)			10,000 - 99,999	0.028	0.022
			100,000 and above	0.025	0.020
Low range condition			1-9,999	0.045	0.036
( defined as a wide mix of weights, colors, sizes with abundant folds and creases, some tears, etc.)			10,000 - 99,999	0.040	0.032
			100,000 and above	0.034	0.027
Secure Source Materials Transport - Metro areas priced as cost per run (pick-up and drop off at a single site)
( A ) Courier Service - Capitol Complex Area (Metro)			1-9,999	N/A	17.000
Provide physical address of facility serving this area:			10,000 - 99,999	N/A	23.000
			100,000 and above	N/A	33.000
( B ) Courier Service – Phoenix Metro Area (excluding Capitol Complex)			1-9,999	N/A	29.000
Provide physical address of facility serving this area:			10,000 - 99,999	N/A	35.000
			100,000 and above	N/A	45.000
( C ) Courier Service – Tucson Metro Area			1-9,999	N/A	193.000
Provide physical address of facility serving this area:			10,000 - 99,999	N/A	199.000
			100,000 and above	N/A	209.000
( D ) Courier Service – All Other Arizona Locations - PRICED PER MILE			1-9,999	N/A	0.900
Provide physical address(es) of facility (facilities) serving this area:			10,000 - 99,999	N/A	0.950
			100,000 and above	N/A	0.990
Other related pricing:
Record Retrieval/Restoration upon Request	$0.00	Per record
Record Retrieval/Restoration upon Request	$0.00	Per record for adjacent records
NOTE: THERE WILL BE NO FUEL SURCHARGE ALLOWANCE

Scanning-offsite

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Off-Site Scanning Pricing Schedule

Offeror: Insert your company name here					- OFFEROR NAME
In submitting the base scanning pricing in the cells below, submit for the categories applicable to you and assume a Quality Control (QC) review of 20% of the images. Pricing for a higher level of QC (50% and 100%) should be expressed as a percentage increase over the base. Customers using the contract, and requiring a different QC level than those provided here, can extrapolate the pricing for that level based on the provided pricing.
Base Price quotes are amount per image		Black and White				Grayscale				Color				Quality Control
**Off-Site Scanning is a requirement of an awarded contract for Section 3.1 Part One of the Scope of Work.		at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	% increase over base for a 50% review	% increase over base for a 100% review
Paper Documents: (standard)
	Letter Size	0.029	0.029	0.036	0.055	0.033	0.033	0.042	0.064	0.038	0.038	0.049	0.075	30%	50%
	Legal Size	0.029	0.029	0.036	0.055	0.033	0.033	0.042	0.064	0.038	0.038	0.049	0.075	30%	50%
	Smaller than 8.5 x 11	0.029	0.029	0.036	0.055	0.033	0.033	0.042	0.064	0.038	0.038	0.049	0.075	30%	50%
	Mixed sizes	0.029	0.029	0.036	0.055	0.033	0.033	0.042	0.064	0.038	0.038	0.049	0.075	30%	50%
Paper Documents: (non-standard)
	11" x 17" page	0.039	0.039	0.049	0.066	0.044	0.044	0.057	0.077	0.058	0.058	0.077	0.103	30%	50%
	17" x 22" size drawing	0.417	0.501	0.716	1.192	0.576	0.642	0.861	1.492	0.621	0.761	1.091	2.192	30%	50%
	22 x 34" size drawing	0.501	0.586	0.839	1.394	0.673	0.750	1.008	1.746	0.727	0.890	1.278	2.566	30%	50%
	34 x 44" size drawing	0.586	0.671	0.961	1.598	0.771	0.858	1.156	2.001	0.832	1.019	1.465	2.939	30%	50%
	Larger than 34" x 44" size	0.756	0.840	1.208	2.006	0.966	1.075	1.451	2.510	1.042	1.277	1.838	3.684	30%	50%
	Mixed sizes	0.774	0.862	1.248	2.086	1.084	1.121	1.504	2.615	1.074	1.321	1.909	3.849	30%	50%
Special Handling
	Flat bed scanning	0.139	0.151	0.180	0.326	0.174	0.193	0.225	0.416	0.188	0.207	0.251	0.473	30%	50%
	Fragile document	0.139	0.151	0.180	0.326	0.174	0.193	0.225	0.416	0.188	0.207	0.251	0.473	30%	50%
	Auto. Image Enhancement	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	30%	50%
	*Other__________________	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	30%	50%
	*Other__________________	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	30%	50%
Microfilm to digital
	16 mm	0.012	0.014	0.017	0.033	0.014	0.016	0.019	0.038	N/A	N/A	N/A	N/A	30%	50%
	35 mm	0.014	0.016	0.019	0.035	0.016	0.018	0.022	0.040	N/A	N/A	N/A	N/A	30%	50%
Microfiche to digital		0.029	0.032	0.041	0.078	0.033	0.036	0.047	0.089	N/A	N/A	N/A	N/A	30%	50%
Aperture Card to digital		0.310	0.350	0.490	0.750	0.340	0.380	0.527	0.850	N/A	N/A	N/A	N/A	30%	50%
Digital to Microfilm 16mm 300DPI		0.033		Per image
Digital to Microfiche 16mm 300DPI		0.069		Per image

Scanning-onsite

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

On-Site Scanning Pricing Schedule

Offeror: Insert your company name here					- OFFEROR NAME
In submitting the base scanning pricing in the cells below, submit for the categories applicable to you and assume a Quality Control (QC) review of 20% of the images. Pricing for a higher level of QC (50% and 100%) should be expressed as a percentage increase over the base. Customers using the contract, and requiring a different QC level than those provided here, can extrapolate the pricing for that level based on the provided pricing.
Base Price quotes are amount per image		Black and White				Grayscale				Color				Quality Control
**On-Site Scanning is a requirement of an awarded contract for Section 3.1 Part One of the Scope of Work.		at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	% increase over base for a 50% review	% increase over base for a 100% review
Paper Documents: (standard)
	Letter Size	0.037	0.037	0.045	0.069	0.042	0.042	0.053	0.081	0.048	0.048	0.062	0.094	30%	50%
	Legal Size	0.037	0.037	0.045	0.069	0.042	0.042	0.053	0.081	0.048	0.048	0.062	0.094	30%	50%
	Smaller than 8.5 x 11	0.037	0.037	0.045	0.069	0.042	0.042	0.053	0.081	0.048	0.048	0.062	0.094	30%	50%
	Mixed sizes	0.037	0.037	0.045	0.069	0.042	0.042	0.053	0.081	0.048	0.048	0.062	0.094	30%	50%
Paper Documents: (non-standard)
	11" x 17" page	0.049	0.049	0.062	0.083	0.056	0.056	0.072	0.096	0.073	0.073	0.097	0.129	30%	50%
	17" x 22" size drawing	0.522	0.627	0.896	1.490	0.721	0.802	1.077	1.866	0.776	0.952	1.364	2.741	30%	50%
	22 x 34" size drawing	0.627	0.733	1.049	1.743	0.842	0.938	1.260	2.183	0.909	1.113	1.598	3.208	30%	50%
	34 x 44" size drawing	0.733	0.839	1.201	1.998	0.964	1.073	1.446	2.502	1.040	1.274	1.831	3.674	30%	50%
	Larger than 34" x 44" size	0.945	1.050	1.510	2.507	1.208	1.344	1.814	3.137	1.302	1.596	2.297	4.606	30%	50%
	Mixed sizes	0.973	1.101	1.565	2.613	1.248	1.409	1.885	3.274	1.348	1.656	2.409	4.816	30%	50%
Special Handling
	Flat bed scanning	0.174	0.189	0.225	0.407	0.218	0.242	0.281	0.520	0.235	0.259	0.314	0.591	30%	50%
	Fragile document	0.174	0.189	0.225	0.407	0.218	0.242	0.281	0.520	0.235	0.259	0.314	0.591	30%	50%
	Auto. Image Enhancement	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	30%	50%
	*Other__________________	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	30%	50%
	*Other__________________	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A	30%	50%
Microfilm to digital
	16 mm	0.015	0.018	0.022	0.042	0.018	0.020	0.025	0.048	N/A	N/A	N/A	N/A	30%	50%
	35 mm	0.018	0.020	0.024	0.044	0.020	0.023	0.028	0.050	N/A	N/A	N/A	N/A	30%	50%
Microfiche to digital		0.037	0.040	0.052	0.098	0.042	0.046	0.059	0.112	N/A	N/A	N/A	N/A	30%	50%
Aperture Card to digital		0.388	0.438	0.613	0.938	0.425	0.475	0.659	1.063	N/A	N/A	N/A	N/A	30%	50%
Digital to Microfilm 16mm 300DPI		N/A		Per image
Digital to Microfiche 16mm 300DPI		N/A		Per image

Indexing

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Indexing Pricing Schedule
Select pricing option(s) from those available and as applicable to your proposal. Provide pricing for BOTH off-site and on-site in the sections below. All set-up pricing should be incorporated into the pricing below.
Pricing for services provided Off-Site (Contractor location)
Offeror: Insert your company name here			- OFFEROR NAME
Manual Data Entry			Priced at $/keystroke for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Single Entry		0.006	0.008	0.010
	Double Key Entry (single operator)				0.012
	Double Key Entry (separate operators)				0.013
Automated Indexing			Priced at $/datafield for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Using Customer-provided barcoded forms		0.008	0.016	0.024
	Using barcoded separator sheets
		Agency prepares; inserts	0.008	0.016	0.032
		Contractor prepares; inserts	0.029	0.033	0.036
	Database Import (Per Database, One Time Cost)		40.00	40.00	40.00
Zonal OCR (Optical Character Recognition)			0.027	Priced at $/datafield
Full Document OCR (Optical Character Recognition)			0.005	Priced per image
Zonal ICR (Intelligent Character Recognition)			0.068	Priced at $/datafield
Pricing for services provided On-Site (Customer location)
Offeror: Insert your company name here			- OFFEROR NAME
Manual Data Entry			Priced at $/keystroke for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Single Entry		0.008	0.010	0.013
	Double Key Entry (single operator)				0.015
	Double Key Entry (separate operators)				0.016
Automated Indexing			Priced at $/datafield for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Using Customer-provided barcoded forms		0.010	0.020	0.030
	Using barcoded separator sheets
		Agency prepares; inserts	0.010	0.020	0.040
		Contractor prepares; inserts	0.036	0.041	0.045
	Database Import (Per Database, One Time Cost)		50.000	50.000	50.000
Zonal OCR (Optical Character Recognition)			0.034	Priced at $/datafield
Full Document OCR (Optical Character Recognition)			0.006	Priced per image
Zonal ICR (Intelligent Character Recognition)			0.085	Priced at $/datafield

Output-Other

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Output Pricing

Offeror: Insert your company name here		- OFFEROR NAME
Select pricing option(s) from those available and as applicable to your proposal.
Items
	To create a custom-export filter for a customer's existing system	$83.00	$/hour	based on $100K/yr
Compact Disc:
	Original	$5.95	$/disc
	Duplicates – 1-5	$3.57	$/disc
	Duplicates – 6 or more	$2.38	$/disc
DVD:
	Original	$9.96	$/DVD
	Duplicates – 1-5	$6.05	$/DVD
	Duplicates – 6 or more	$4.08	$/DVD
Blu-ray Disc:
	Original	$10.00	$/Blu-ray
	Duplicates – 1-5	$8.00	$/Blu-ray
	Duplicates – 6 or more	$6.00	$/Blu-ray
*Other Output Media: (describe)			UOM
	External Harddrive - For Purchase	$65.00	1 TB
	External Harddrive - ICM Owned Exchange (during project)	$0.00	1TB
	FTP / SFTP / Web Upload	$0.00	upload
	Thumb Drive	$20.00	32GB
		PRICING	UNIT
*	Optional pricing will not be included as a factor in price evaluation.

Platform and Licensing

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Platform and Licensing Pricing

Offeror: Insert your company name here		- OFFEROR NAME
Provide pricing for items as applicable to your proposal. Describe related items you are submitting for consideration by the State with their pricing. Describe each as a separate item, with its pricing and unit of measurement. Use as many lines as needed.
Item #	Description	Pricing		UOM
	Cloud Deployment - ViewCenter Platform
1	Unlimited Cloud Storage	$0.14	Cost per	per GB, per month
2	License Type - subscription (per user) - named (ViewCenter Standard)	$35.99	Cost per	per user, per month
3	License Type - subscription (per user) - named (ViewCenter Plus - priority support, 4 hours of month of professional services, full access to API included)	$44.99	Cost per	per user, per month
4	License Type - subscription (per user) - concurrent (ViewCenter Standard)	$108.99	Cost per	per user, per month
5	License Type - subscription (per user) - concurrent (ViewCenter Plus - priority support, 4 hours of month of professional services, full access to API included)	$130.99	Cost per	per user, per month
6	Platform (unlimited users) (ViewCenter Enterprise)	$52,000.00	Cost per	per year
	On Premise Deployment - ViewCenter Platform
7	License Type - perpetual (per user) - named	$980.00	cost per	one-time
8	License Type - perpetual (per user) - concurrent	$2,970.00	cost per	one-time
9	License Type - perpetual (per user) - unlimited (ViewCenter Enterprise)	$77,950.00	cost per	one-time
10	Maintenance (10% of perpetual licensing)	10%	cost per	per year
11	Support (10% of perpetual licensing)	10%	cost per	per year
	Optional Add-ons/Modules
12	Dokmee Capture Workstation - License Option	$1,711.00	Cost per	each one-time
13	Dokmee Capture Workstation - Maintenance & Support	$284.00	Cost per	per year
14	Dokmee Capture Workstation - Subscription Option	$778.00	Cost per	per year
15	Dokmee Capture Network - License Option	$5,289.00	Cost per	each one-time
16	Dokmee Capture Network - Maintenance & Support	$882.00	Cost per	per year
17	Dokmee Capture Network -Subscription Option	$2,333.00	Cost per	per year
18	eForm Workflow Module - Below 1,000 submissions/month	$0.25	Cost per	per submission
19	eForm Workflow Module - 1,000 submissions/month	$200.00	Cost per	per month
20	eForm Workflow Module - 1,001-5,000 submissions/month	$900.00	Cost per	per month
21	eForm Workflow Module - 5,001-10,000 submissions/month	$1,600.00	Cost per	per month
22	eForm Workflow Module - 10,001-15,000 submissions/month	$2,100.00	Cost per	per month
23	eForm Workflow Module - 15,001-25,000 submissions/month	$3,000.00	Cost per	per month
24	eForm Workflow Module - 25,001+ submissions/month	$0.10	Cost per	per submission
25	Grooper Desktop Single User Unlimited Volume	$2,750.00	Cost per	per year
26	Grooper Desktop Advanced OCR	$880.00	Cost per	one-time
27	Self Service Portal - Cloud - per 1,000 transactions per month	$75.00	cost per	per month
28	Self Service Portal - On Premise - unlimited transactions	$18,000.00	Cost per	one-time
	IT Professional Services
29	Professional Services - Business Analysis, Configuration, QA Testing, Deployment, Training, Add-On Module Support	$150.00	Cost per	per hour
30	Professional Services - Software Development	$175.00	Cost per	per hour
31	Legacy Custom Solution - Cloud Hosting & Support	TBD by solution	cost per	per year
32	Legacy Custom Solution On-Prem - Maintenance (10% of licensing)	TBD by solution	cost per	per year
33	Legacy Custom Solution On-Prem - Support (10% of licensing)	TBD by solution	cost per	per year

Offeror Options

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Offeror Options*

Offeror: Insert your company name here		- OFFEROR NAME
Describe any options you are submitting for consideration by the State with their pricing. Describe each as a separate item, with its pricing and unit of measurement. Use as many lines as needed.*
Item #	Description	Pricing		UOM
1	Digital to Microfilm 35mm 300DPI - same offering as the 16mm item on main pricing sheet for scanning, but at 35mm gauge film	$0.40	Cost per	Image
2	Digital to 16mm Roll Charge - roll charge in addition to the per image fees listed on the main pricing sheet for scanning	$12.00	Cost per	roll
3	Digital to 35mm Roll Charge - roll charge in addition to the per image fees listed on the main pricing sheet for scanning.	$21.00	Cost per	roll
4	Bates Stamping / Imprint - Digital - sequential alpha/numeric impression on each digital image per project specification.	$0.009	Cost per	image
5	Bates Stamping / Imprint - Paper - sequential alpha/numeric impression on each physical page per project specification.	$0.017	Cost per	page
6	Insert Into Mylar Sleeve For Damaged Original Drawings - to protect torn / tattered drawings during scan process, a physical clear sleeve is inserted on the full edge of the physical drawing.	$1.00	Cost per	sheet
7	Document Prep / Restoration (above scope) - for additonal services above scope as specified in the main pricing sheet for Consult, source.	$35.00	Cost per	hour
8	Box & Manifest - for additonal services to box records to be sent off-site and manifest the contents of each box.	$39.00	Cost per	hour
9	Scan Operator Support (above scope) - for additonal services above scope as specified in the main pricing sheet for scanning.	$39.00	Cost per	hour
10	Banker Boxes - for customers that need ICM to provide banker's boxes to either box up the records themselves, or ICM to additionally do the effort of boxing up as well.	$5.00	Cost per	each
11	Box Storage - outside of the scope of work and project completion, this is a fee for customers requesting that we hold records for an out of scope extended period beyond the time in which we would return or shred upon approval.	$2.00	Cost per box	weekly
12	Certified Box Destruction - a secure destruction process that will include a certificate of destruction to be provided upon project completion.	$3.00	Cost per	each

File details come from the government source that posted it. Updated Dec 4, 2025.