Document Management Services

The Arizona Master Agreement CTR063768 establishes a comprehensive Indefinite Delivery Vehicle (IDV) for Document Management Services across state agencies, political subdivisions, and participating cooperative members. The contract covers a wide range of services including document digitization, scanning, indexing, secure transportation, and implementation of digital document management platforms. Specific offerings include off-site and on-site scanning of various media types such as paper records, large format drawings, film, and electronic records, with capabilities for document preparation, quality assurance, metadata capture, and secure document handling.

The master agreement is awarded to ICM Conversions Inc., a Phoenix-based document management services provider, and was initially established by the State of Arizona's Department of Administration State Procurement Office. The contract has an initial performance period from January 1, 2023, to December 31, 2025, with a recent amendment extending the term through December 31, 2027. As an Indefinite Delivery, Indefinite Quantity (ID/IQ) contract, it covers the entire state of Arizona and allows for potential usage by cities, counties, school districts, special districts, non-profit organizations, and tribal nations. The contract includes an administrative fee of 1% on sales to cooperative buyers and provides flexible pricing models for various document management and digital transformation services.