239_State+Contract+Summary.docx
DOCX document 49 KB Posted
- Attached to
- Secure Media Destruction
- Contract number
- 239-RECO
- Issued by
- North Dakota
About this file
This document is a North Dakota State Contract Summary for Term Contract Number 239, focused on secure media destruction services. The contract is established for North Dakota government and educational entities, as well as nonprofit organizations established on behalf of public entities, and is structured as an open-ended cooperative purchasing contract under North Dakota Century Code sections 15.1-09-34(1)(k) and 54-44.4-13.
The contract provides mandatory statewide services for secure document and media destruction, encompassing collection, destruction, verification, recycling, reporting, and record retention. Key service requirements include secure handling and disposal of documents and media, compliance with HIPAA and GLB regulations, and maximum material recycling. Participating agencies must complete a Participating Addendum before service initiation, and contractors will be required to accept purchasing cards without additional processing fees. Specific service schedules, billing information, and pricing details are to be documented in the individual agency's Participating Addendum, with the contractor's price schedule available on the state contract website.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment+#+6_Signed.pdf | ||
| Amendment#+4.pdf | ||
| Amendment#+7-+2025.pdf | ||
| Amendment+3.pdf | ||
| Shredding+Price+Schedule.pdf | ||
| Amendment#+5.pdf | ||
| Amendment+#+1.pdf | ||
| Amendment#+2.pdf | ||
| SC+239+PA.doc | DOC document | |
| Solicitation+110_7_20_066+Attachment+1.pdf |
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Text version
ND STATE CONTRACT INFORMATION
| Term Contract Name: |
| Secure Media Destruction |
| Term Contract Number: |
| 239 |
CONTRACT INTRODUCTION
This contract is for statewide secure collection and destruction of documents and media.
CONTRACT SERVICES
1. Provide a secure document and media destruction, including collection, destruction, verification of destruction, recycling, reporting, outreach, and retention of destruction records
2. Secure handling and disposal of all documents and media
3. Comply with HIPPA
4. Comply with GLB
5. Recycle materials to the maximum extent possible
CONTRACTOR INFORMATION
Check the State contract website for the contractor and contract administrator information.
MANDATORY
This is a mandatory state contract. If this state contract does not meet your needs, submit a SFN 54202 Contract Exemption Form for approval by the Contract Administrator using the Purchasing Work Request system or email. Procurement procedures apply if agencies elect to not use an optional state contract.
COOPERATIVE PURCHASING
The contract awarded as a result of this Request for Proposal will be a cooperative purchasing contract established pursuant to North Dakota Century Code Sections 15.1-09-34(1)(k) and 54-44.4-13. This is an open-ended cooperative purchasing contract that is made available to North Dakota government and educational entities and nonprofit organizations established on behalf of public entities for the purpose of purchasing commodities and services. “Open-ended” means that North Dakota government and educational entities may participate in this contract, but participation is not mandated or guaranteed; therefore, the estimated volume of this contract is not known.
PARTICIPATING ADDENDUM
1. Must be completed before service begins.
2. Participating addendum form is attached to contract web page
3. Instructions:
a. Print Participating Addendum, and fill out with service and conditions specific to the purchasing agency
b. Execute with Record Keepers (Contractor).
c. Email a copy of the Participating Addendum (PA) to contract administrator.
4. If agency specific PA requirements change, amend the participating addendum with the contractor, and copy contract administrator
SERVICE SCHEDULES AND BILLING INFORMATION
Service schedules and billing information will be provided by the purchasing agency and documented in the Participating Addendum. Billings are to be submitted to the purchasing agency address as indicated in the Participating Addendum.
PURCHASING CARDS
The Purchasing Agency may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency.
PRICING FOR SERVICES
Contractor price schedule is attached to this website.
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