Secure Media Destruction

The North Dakota Secure Media Destruction statewide contract provides comprehensive document and media destruction services for government agencies, educational institutions, and nonprofit organizations. The contract covers secure collection, handling, destruction, verification, recycling, and record retention of various media types, including documents, hard drives, CDs, DVDs, and USB drives. Services are designed to ensure compliance with critical regulatory requirements such as HIPAA and Gramm-Leach-Bliley (GLB) Act standards, with a focus on secure disposal and maximum material recycling.

The contract is managed by the North Dakota State Procurement Office and awarded to Record Keepers, LLC, with an original start date of August 1, 2020, and a current expiration date of July 31, 2026. The multi-year contract is structured as an open-ended cooperative purchasing vehicle covering North Dakota's government and educational entities. Pricing is tiered based on container size and media type, with rates ranging from $0.12 to $17.50 per pound or per item. The contract has undergone seven amendments, with the most recent extending the performance period and introducing a Third-Party Risk Management (TPRM) program. Participating agencies must complete a Participating Addendum before initiating services, and the contract allows for purchasing card transactions without additional processing fees.