CON 436-23-123 Building 170 Warehouse Upgrades_SOW_Final_REV1.pdf

Rocky Mountain Network 19 | Montana VA Health Care System (436) 3687 Veterans Drive | P.O. Box 1500 Fort Harrison, MT 59636-1500

1.877.468.8387 | 406.442.6410 www.montana.va.gov

Scope of Work

Date: June 2023

Project: 436-23-123

Project Name: Building 170 Warehouse Upgrades

I. Table of Contents I. Table of Contents

II. Project Scope

III. Existing Conditions

IV. Period of Performance

V. Construction Schedule and Working Hours

VI. Infection Control Risk Assessment

VII. Daily Work Reports

VIII. Request for Information

IX. Submittals, Inspection, and Acceptance

X. Safety / Security

XI. Site Cleanup and Restoration

XII. Liability of Contractor

XIII. Privacy Statement – Certification and Accreditation

XIV. Warranty

XV. Attachments http://www.montana.va.gov/

II. Project Scope The VA Montana Healthcare System requires the services of a qualified General Contracting firm to provide construction services at the Fort Harrison Campus of the Montana VA Health Care System, located at 3687 Veterans Drive, Fort Harrison, MT 59636.

The Contractor shall perform all work and provide all services, materials, labor, supervision, safety, certification, and expertise for items described in this scope of work and the provided attachments. The government shall not loan or provide any labor or equipment. The government is not responsible for costs incurred due to mismanagement of labor or lack of proper equipment. Work shall be phased in a manner that mitigates disruption to warehouse operations.

The scope of this project includes, but is not limited to, the following improvements:

• Remove existing 6’8” x 6’8” double door assembly and frame.

• Remove existing metal exterior siding to accommodate new roll up door size.

• Demolish existing interior wall to accommodate new roll up door size (drywall, studs, etc.).

• Remove all effected electrical, data, fire alarm system, etc. that will interfere with the size of the new roll up door. Items to be relocated at the discretion of the COR.

• Install government furnished roll up door, 6’8” x 8’ (Brand is Wayne Dalton, Model is 16043794 -

1).

• Install power head, to be compatible with roll up door. Ensure power head can be manually operated as an alternate function, in the case of power failure or malfunction.

• Install new electrical conduit and cable for new power door.

• Remove existing metal siding to accommodate new man door.

• Demolish existing interior wall to accommodate new man door (drywall, studs, etc.).

• Remove all effected electrical, data, fire alarm system, etc. that will interfere with the new man door. Items to be relocated at the discretion of the COR.

• Install new man door. Door to be of metal construction and include a large security glass window for viewing dock leveler operation from inside Building 170.

• Reroute all effected electrical, data, fire alarm system, etc.

• Frame, drywall, mud, tape, paint, and seal around the new man door and roll up door on the interior. New construction shall match surrounding finishes unless indicated otherwise.

• Install metal siding on the exterior. Construction shall match surrounding finishes unless indicated otherwise.

• Install eight (8) bollards for wall and door protection. Bollards shall be surface mounted to the concrete floor, four (4) bollards at each opening. Bollards shall be rated to withstand forklift/pallet truck impact. See provided schematic drawings for additional information.

• Repair and seal concrete floor cracks in Room 105.

• Paint the floor with an epoxy-based paint, include anti-skid additive in Room 105.

• Install new caution floor adhesive around existing equipment in Room 105.

• Install new coil packs into AHU to provide cooling to Building 170.

• Install/update control unit on building louvers to optimize conditions inside Building 170

• Remove existing 3hp fan and air box inside existing AHU to install new components in the same space

• Install new cooling condenser unit outside the south side of the Bldg. On a housekeeping pad.

Coordinate with COR for final placement.

• Install 1 Trane Performance Climate Changer (CSAA) or approved equal.

Install 1Trane Odyssey System Outdoor Unit or approved equal.

The final construction shall conform to all VA requirements outlined in the FGI Guidelines for Design and Construction of Hospitals, Facilities Guideline Institute (FGI), ADA, Joint Commission Accreditation Standards, ANSI, SMACNA, IBC, NEC, NFPA as well all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address:

http://www.cfm.va.gov/til/dManual.asp

III. Existing Conditions All associated work, as part of the scope, is limited to Building 170 Warehouse. The existing roll up door is not large enough to allow a forklift into the building. Building 170 does not have a man door to be able to operate the dock lift gates. VA needs to have cooling in Building 170. Currently there is no A/C in the building. The Contractor is expected to be familiar with the existing conditions and the work to be performed. The Contractor shall verify all areas requiring work as stated in the project scope prior to the commencement of work.

Site Investigation is required for this project to ensure accuracy. The Contractor shall be responsible for field verifying all conditions and quantities that may affect the project work prior to bid of this project.

Prior to conducting the site investigation, the Contractor shall check in with the VA Facilities Management Services department and will be escorted by the VA Contracting Officer’s Representative (COR), or their designated individual. This work can be done in advance and is intended to limit unforeseen site conditions not indicated on the drawings.

IV. Period of Performance Prior to the Notice to Proceed (NTP) all required pre-construction submittals (safety plans, quality control plan, schedules, materials, etc.) shall be provided to the VA for review and approval. This contract is expected to start upon Notice to Proceed (NTP) and be completed within 60 calendar days of issuance.

V. Construction Schedule and Working Hours Normal working hours are from 8:00 AM to 4:00 PM, Mountain Time. The Contractor shall discuss work hours with the COR prior to the commencement of work. To maintain schedule, work performed over the weekend may be allowed. Contractor shall coordinate these efforts with VA COR with a minimum 48-hour notice.

The Contractor shall provide to the VA a construction schedule indicating workflow and impact. Work progress shall be discussed weekly, at a minimum. Any impacts to VA operations must clearly be identified on the construction schedule.

http://www.cfm.va.gov/til/dManual.asp

VI. Infection Control Risk Assessment There will be Infection Control Risk Assessment (ICRA) procedures and requirements for this project. The Contractor must adhere to the ICRA classifications assigned, and to the mitigation requirements of, the associated ICRA classifications. The Contractor shall identify their mitigation procedures as part of their daily reporting. The VA will perform regular walkthroughs and audits of the Contractor’s compliance with the requirements. Stated ICRA classifications are per the direction of the VA and are non-negotiable.

VII. Daily Work Reports The Contractor shall complete and submit Daily Work Reports to the VA. The daily reports shall be completed on forms prepared by the Contractor, acceptable to the COR, and shall be submitted to the COR no later than the next working day. Daily reports should include photographs of existing conditions, a detailed description of work in progress, and the finished conditions.

VIII. Request for Information Any deviations in required work items from the Construction Documents and this scope shall come in the form of an RFI through electronic means, i.e., email, directly to the Contracting Officer (CO) and COR. The Contractor may choose to use a construction management software if it is accessible by VA personnel using the VA network. The CO is the only entity that can approve changes that impact the Scope of Work and contract cost. Any contractual changes will come in writing from the CO.

IX. Submittals, Inspection, and Acceptance The Contractor will not be able to mobilize onsite until all critical submittals have been approved by the VA COR. The Contractor shall use an electronic submittal tracking system for management of submittal status. All submittals for each item must be approved prior to purchase and/or installation, per the specifications.

The submittal list below will be required and is not limited to:

• Project Safety Plan

• OSHA Certifications

• Letter of Superintendence

• Quality Assurance/Quality Control (QAQC) Plan

• Demolition Debris Management Plan

• Infection Control Plan

• Project Schedule

All submittals/samples required by the contract documents include, but are not limited to:

• Description of each product

• Submittal drawings and/or manufacturer’s literature/data as required by the specifications

• Samples as required by the specifications

• Test reports as required by the specifications

• Material certificates of compliance

• Buy American Act compliance

• Contractor certification

• Installer qualifications

• Warranties

• Operations and Maintenance (O&M) Manuals

• Additional submittals may be required at the request of the CO or COR. A comparison of products for QA/QC may be requested by the COR and CO

The COR will review and approve/disapprove Contractor submittals. Any submittal that is disapproved shall be addressed by the Contractor in a timely manner. If more time is needed to address disapproved submittals, the Contractor may ask, in writing, for additional time from the COR. The VA has a pre-determined number of working days to review submittals once they are received by the Contractor.

Information regarding number of days for the submittal process can be found in the project specifications.

The COR will accomplish inspection and acceptance of the work on behalf of the CO. Any work that is found to be unacceptable by the COR shall be removed and replaced at no cost to the Government. All workmanship/quality of work is subject to acceptance.

X. Safety / Security The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor shall provide an OSHA certified Competent Person to be always onsite while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins. Temporary egress and life safety signage to be provided by Contractor and any Interim Life Safety Measures (ILSMs) required shall be coordinated with VA COR and the VA Safety Department.

XI. Site Cleanup and Restoration The Contractor shall remove waste generated from the worksite on a scheduled basis. Waste shall be deposited in an appropriate dumpster provided by the Contractor, located in an area approved by the COR and removed from the grounds weekly or when full. The Contractor is responsible for the procurement of waste services, and no government leased, or owned dumpster shall be used to dispose of construction waste.

Damage of interior and exterior items such as lawns, floors, walls, ceiling tile, and any other Government owned equipment shall be repaired/replaced at no cost to the Government.

Upon completion of work, the Contractor is responsible for any punch list items accrued during the final walkthrough by the COR. This contract will not be fulfilled until all items are addressed in a timely manner, inspected by the COR, and have written approval.

XII. Liability of Contractor Any damage to government property caused by the Contractor shall be repaired or replaced by the Contractor at no cost to the government.

The Contractor shall not disconnect any service or utilities without prior approval of the COR. Proper notice shall be given to the COR if interruption is needed. The government will not be held liable for any costs incurred due to time constraints needed for service or utility interruptions.

XIII. Privacy Statement – Certification and Accreditation **The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

In accordance with the Contract Security Checklist required by VA Directives 6500 and 6500.6.

Contractor owned laptop computers or remote connections from a Contractor system to a VA internal trusted (i.e., non-public) network will not be required or involved in this project. As a result, C&A (Certification and Accreditation) requirements do not apply, and a Security Accreditation Package is not required.

XIV. Warranty The Contractor shall provide a two week notice to the COR for the onsite final walkthrough and punch list for acceptance as well as other planned milestones.

The Contractor shall provide a 1-year warranty on all items within the Scope of this Project, subject to latent defects, per 52.246-21 Warranty of Construction.

XV. Attachments Attachment 1:

• CON 436-23-123 Building 170 Warehouse Upgrades_ICRA

Attachment 2:

• CON 436-23-123 Building 170 Warehouse Upgrades_PCRA

Attachment 2:

• CON 436-23-123 Building 170 Warehouse Upgrades_Specifications

Attachment 3:

• CON 436-23-123 Building 170 Warehouse Upgrades_DWG_master

Attachment 4:

• CON 436-23-123 Building 170 Warehouse Upgrades_HVAC

Attachment 5:

• CON 436-23-123 Building 170 Warehouse Upgrades_DWG_01