36C25622Q1302.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

629-22-2-690-0089

36C25622Q1302 07-25-2022

Rachel Babin 504-507-4158 08-08-2022

1PM CDT

Department of Veterans Affairs Southeast Louisiana Veterans HCS 1555 Poydras Street

New Orleans LA 70112

X 100

X

238220

$16.5 Million

N/A

X

2400 Canal Street

New Orleans LA 70119

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically

1-877-489-6135

See CONTINUATION Page

Please see Price/Cost Schedule

See CONTINUATION Page

X X

36C25622Q1302

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

STATEMENT OF WORK………………………………………………………………………12

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 24

C.3 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.7 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 27

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256

Southeast Louisiana Veterans HCS

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Services are invoiced

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________ ________________

Contractor shall provide full service/maintenance to include preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Trane Centrifugal Chillers Model Number CVHF147: No. 1 (Chiller Serial No L13K04169), No. 2 (Chiller Serial No L13K04180), No. 3 (Chiller Serial No L13K04193) and No.

4(Chiller Serial No L13K04209), No. 5 (Chiller Serial No L13K04376), No. 6 (Chiller Serial No L13K04411), Cleaning 12 Cooling Tower Cell, PM Gearboxes & Fan Motors, 4 Chill Water Pumps and Filters, 4 Condenser Water Pumps, 1 Side Stream Filter Unit, 6 Refrigerant Monitors, Chiller Plant Controls located at VA Medical Centers in New Orleans.

Service shall include all parts, labor, software updates, personnel, supervision, materials, supplies, and training. and all other associated costs.

Contract Period: Base POP Begin: 09-25-2022 POP End: 09-24-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

150.00 HR __________ ________________

Emergency Call Back not to Exceed 150 hour per year

Contract Period: Base POP Begin: 09-25-2022 POP End: 09-24-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair,

2.00 JB __________ ________________

Training

Contract Period: Base POP Begin: 09-25-2022 POP End: 09-24-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair,

1.00 EA __________ ________________

Purchase of Trane Tracer Software

Contract Period: Base POP Begin: 09-25-2022 POP End: 09-24-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Trane Centrifugal Chillers Model Number CVHF147: No. 1 (Chiller Serial No L13K04169), No. 2 (Chiller Serial No L13K04180), No. 3 (Chiller Serial No L13K04193) and No.

4(Chiller Serial No L13K04209), No. 5 (Chiller Serial No L13K04376), No. 6 (Chiller Serial No L13K04411), Cleaning 12 Cooling Tower Cell, PM Gearboxes & Fan Motors, 4 Chill Water Pumps and Filters, 4 Condenser Water Pumps, 1 Side Stream Filter Unit, 6 Refrigerant Monitors, Chiller Plant Controls located at VA Medical Centers in New Orleans.

Service shall include all parts, labor, software updates, personnel, supervision, materials, supplies, and training. and all other associated costs.

Contract Period: Option 1 POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 1 POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Parts Rider

Contract Period: Option 1 POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 1 POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, 2% Increase per Year

Contract Period: Option 1 POP Begin: 09-25-2023 POP End: 09-24-2024 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair,

12.00 MO __________ _______________

preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Trane Centrifugal Chillers Model Number CVHF147: No. 1 (Chiller Serial No L13K04169), No. 2 (Chiller Serial No L13K04180), No. 3 (Chiller Serial No L13K04193) and No.

4(Chiller Serial No L13K04209), No. 5 (Chiller Serial No L13K04376), No. 6 (Chiller Serial No L13K04411), Cleaning 12 Cooling Tower Cell, PM Gearboxes & Fan Motors, 4 Chill Water Pumps and Filters, 4 Condenser Water Pumps, 1 Side Stream Filter Unit, 6 Refrigerant Monitors, Chiller Plant Controls located at VA Medical Centers in New Orleans.

Service shall include all parts, labor, software updates, personnel, supervision, materials, supplies, and training. and all other associated costs.

Contract Period: Option 2 POP Begin: 09-25-2024 POP End: 09-24-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 2

POP Begin: 09-25-2024 POP End: 09-24-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 2 POP Begin: 09-25-2024 POP End: 09-24-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 2 POP Begin: 09-25-2024 POP End: 09-24-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, 2% Increase Per Year

Contract Period: Option 2 POP Begin: 09-25-2024 POP End: 09-24-2025 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Trane Centrifugal Chillers Model Number CVHF147: No. 1 (Chiller Serial No L13K04169), No. 2 (Chiller Serial No L13K04180), No. 3 (Chiller Serial No L13K04193) and No.

4(Chiller Serial No L13K04209), No. 5 (Chiller Serial No L13K04376), No. 6 (Chiller Serial No L13K04411), Cleaning 12 Cooling Tower Cell, PM Gearboxes & Fan Motors, 4 Chill Water Pumps and Filters, 4 Condenser Water Pumps, 1 Side Stream Filter Unit, 6 Refrigerant Monitors, Chiller Plant

Controls located at VA Medical Centers in New Orleans.

Service shall include all parts, labor, software updates, personnel, supervision, materials, supplies, and training. and all other associated costs.

Contract Period: Option 3 POP Begin: 09-25-2025 POP End: 09-24-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 3 POP Begin: 09-25-2025 POP End: 09-24-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 3 POP Begin: 09-25-2025 POP End: 09-24-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 3 POP Begin: 09-25-2025 POP End: 09-24-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 3 POP Begin: 09-25-2025 POP End: 09-24-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Trane Centrifugal Chillers Model Number CVHF147: No. 1 (Chiller Serial No L13K04169), No. 2 (Chiller Serial No L13K04180), No. 3 (Chiller Serial No L13K04193) and No.

4(Chiller Serial No L13K04209), No. 5 (Chiller Serial No L13K04376), No. 6 (Chiller Serial No L13K04411), Cleaning 12 Cooling Tower Cell, PM Gearboxes & Fan Motors, 4 Chill Water Pumps and Filters, 4 Condenser Water Pumps, 1 Side Stream Filter Unit, 6 Refrigerant Monitors, Chiller Plant Controls located at VA Medical Centers in New Orleans.

Service shall include all parts, labor, software updates, personnel, supervision, materials, supplies, and training. and all other associated costs.

Contract Period: Option 4 POP Begin: 09-25-2026 POP End: 09-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 4 POP Begin: 09-25-2026 POP End: 09-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 4 POP Begin: 09-25-2026 POP End: 09-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 4 POP Begin: 09-25-2026 POP End: 09-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, Contract Period: Option 4 POP Begin: 09-25-2026 POP End: 09-24-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, GRAND

TOTAL

Southeast Louisiana Veterans Health Care System Chiller Plant Preventive Maintenances

Statement of Work

Objective: The Southeast Veterans Health Care System in New Orleans, LA intends to award a contract to the contractor possessing the capability to provide complete preventative maintenance (hereafter called PM service), routine, emergency repair service and on the job training for Government owned chillers located at 2400 Canal St., New Orleans, LA. Chiller Plant Preventive Maintenance and Training shall be in accordance with all of the manufacturer’s requirements, industry standards and statutory requirements.

Government Owned Equipment:

Period of Performance: September 25, 2022 to September 24, 2023 plus four (4) Twelve (12) Month Option Periods at the discretion of the government.

Base Year: 9/25/2022 – 9/24/2023 Option One: 9/25/2023 – 9/24/2024 Option Two: 9/25/2024 – 9/24/2025 Option Three: 9/25/2025 – 9/24/2026 Option Four: 9/25/2026 – 9/24/2027

Hours of Operation: Services shall be performed during the VA normal business hours, 7:00 a.m. through 4:30 p.m., Monday through Friday, excluding Federal holidays any scheduled work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

General Requirements:

1. Contractor shall provide full service/maintenance to include preventative maintenance (hereafter called PM service), routine and emergency repair service for Government owned Trane Centrifugal Chillers Model Number CVHF147: No. 1 (Chiller Serial No L13K04169), No. 2 (Chiller Serial No L13K04180), No. 3 (Chiller Serial No L13K04193) and No. 4(Chiller Serial No L13K04209), No. 5 (Chiller Serial No L13K04376), No. 6 (Chiller Serial No L13K04411), Cleaning 12 Cooling Tower Cell, PM Gearboxes, Fan Motors and replace vibration switches when needed, 4 Chill Water Pumps and Filters, 4 Condenser Water Pumps, 1 Side Stream Filter Unit, 6 Refrigerant Monitors, Chiller Plant Controls located at VA Medical Center in New Orleans. Service shall include all parts, labor, software updates, personnel, supervision, materials, supplies, and training and all other associated costs necessary to provide full maintenance of the systems noted. PM's shall be accomplished Semi Annual and Annual, on days coordinated with Contracting Officer Representative (COR). Contractor shall conduct Centrifugal Annual Inspection (Service 1), Centrifugal Operational Semi Annual Inspection (Service 2), Chiller Plant Control (Semi Annual and Annual, Refrigerant Monitors Quarterly, Semi Annual and Annual Inspection, Cooling Tower, fans, gearboxes (Quarterly, Semi Annual and Annual Inspections. The Contractor shall inspect, test, calibrate and service the equipment, as required in accordance with manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. Services may be performed separate from or in conjunction with other services.

1 6 Centrifugal Chiller 2 12 Cooling Tower Cell 3 12 Cooling Tower Fan Motor, Vibration Switches and Gearboxes 4 4 Chill Water Pumps and Filters

5 4 Condenser Water Pump 6 1 Side Stream Filter Unit 7 6 Refrigerant Monitors 8 Chiller Plant Controls 9 Software & Computer Updates

2. Contractor shall purchase new Trane Tracer Software to be installed no later than 30 days after contract is awarded. The purchase of this software is for the base year of this contract. Any software upgrades will be apart of the options years of this contract.

3. Contractors shall possess the capability and personnel experience requirement of ten (10) years to perform services for all government owned equipment, to include original equipment manufacturer and other related devices.

4. Contractor shall provide a proposed PM checklist with the submitted proposal. PM checklist shall meet, at a minimum, all recommended manufacturer requirements for PM in order to preserve existing equipment warranties. PM checklist shall clearly state the Contractor personnel for all PM visits. Upon award PM checklist shall be prepared and sent to the Contracting Officer's Representative (COR) after each PM is completed by the contractor. All reports shall be submitted to the COR within 30 calendar days of completion of work.

5. PM service shall be scheduled with the COR during normal business hours. Normal hours of operation at VA are Monday through Friday, 7:00 a.m. to 4:30 p.m. excluding Federal Holidays.

Any scheduled work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). VA follows all Federal holidays that are set by law (USC Title 5 Section 6103). Any work that may negatively impact patient care or general building operations must be completed outside of normal work hours. This determination shall be at the discretion of the government.

6. The Contractor shall inform the COR and provide any original equipment manufacturer (OEM) updates and incorporate updates which are required by the OEM to ensure performance to current product and software specifications. OEM updates shall be accomplished during PM visits. The contractor shall inform the COR of any optional updates provided by the OEM, and offer to provide these to the Government. The price for the update will be negotiated at the time of offer by the Contracting Officer.

7. The Contractor shall provide on the job training every six months on all Chiller Plant Controls and equipment. Training will be conducted in a classroom setting and out in the field. Eighty percent of the training will be in the field and twenty percent is classroom. A virtual instructor or prerecorded instructor is not acceptable. Training will be provided on all devices, and shall include or highlight equipment function, location, use, and purpose. All training shall occur at 2400 Canal St. The contractor shall be responsible for providing all classroom materials necessary in order to render the training. This shall include but is not limited to: teaching materials, samples, projectors, laptops, presentations, sign in sheets, etc. he estimated total training time is estimated to be a minimum of two, 8-hour days. Training plan shall be submitted for approval prior to implementation.

8. The contractor shall provide with their proposal a telephone number where they can be reached or a message left for emergency repair requests, 24 hours per day, seven days per week (notification time, as stated in this contract, shall be considered to have been given at the time a message is left, or a call received):

CONTACT PERSON (Required) _________________TELEPHONE NUMBER: ____________

Contractors shall respond to all emergency repair service requests within 2 hours by telephone (REQUIRED), from the time of the initial telephone call received by the Contracting Officer Representative or their designee. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 4 hours of the verbal request to do so (REQUIRED).

9.0 KEY PERSONNEL

9.1. All services covered by this contract will be performed by fully qualified and trained Technician trained and certified in Commercial Chiller Maintenance. Supervisor shall possess the necessary skills and experience to perform the work as identified in the PWS for specialized services for Chiller Maintenance and ancillary equipment.

9.2. The Contractor shall provide a qualified and experienced Project Manager for this contract.

The Contract Manager shall have full authority to act for the Contractor and serve at all times to carry out all the provisions of the contract. The Project Manager shall be in charge of and have overall responsibility for the work to be carried out under this contract.

9.3. The Contractor’s project manager’s work hours shall coincide with the Medical Center’s business hours which are defined as 7:30 AM – 4:30 PM, Monday through Friday, with the exceptions of all holidays observed by the Government. The Project Manager or approved responsible alternate authorized by the COR will be identified and available for receiving calls 24 hours a day, seven (7) days a week.

9.5 The Contractor shall submit list of its Key Personnel Project Manager and an alternate or equally responsible Supervisor person who when approved by the COR shall assume the Project Manager’s duties when the primary project manager is absent. The key personnel list shall also identify the names of the certified Chiller/HVAC Mechanics that will perform the Base Services of this PWS. All resumes shall be included with all names on the Contractors Key Personnel List. The Contractor shall include with the Key Personnel List contact numbers and email addresses for all employees performing services under this contract. The contractor will provide Key personal and Resumes as a part of their proposal. The following experience is required.

Project Manager – Minimum of seven (7) year of experience Supervisor – Minimum of seven (7) year of experience HVAC/Chiller Mechanics – Minimum of five (5) years of experience

9.6. When Staffing changes are made the Contractor shall comply with updating the Key Personnel List prior to processing for a security badge providing the supporting documentation of a resume and submitting the list to the COR. Any change in lead level Staffing shall require 15 days’ notice to the COR.

9.7. The Government shall have the right in its sole discretion to approve or reject any Project Manager selected by the Contractor at any time.

10. Attire

10.1. All Contractor employees, including subcontractors of the Contractor shall at all times, while on the job site in an official capacity be attired in a distinctive prime contractor uniform, which is acceptable to the Government.

10.2. The uniform shall have the prime Contractor’s name easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. Any color combination, as appropriate, may be used for the uniforms as long as they are distinct from that used by Facilities Management Service (VA Engineering).

10.3. These uniforms must be supplied and maintained by the Contractor at no cost to the Government. As part of their uniform, the Contractor’s employees shall conspicuously display the following identification:

o Personnel Identification Verification (PIV) Badge issued by the Government.

o Photo Identification Badge issued by the employee’s respective employer.

11. CONDUCT

11. 1 The Contractor’s employees at all times while on the job site, whether on or off duty, shall conduct themselves in a professional, orderly and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or possessing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any other conduct that interferes or has the potential to interfere with the Contractor’s performance of its duties under this contract, shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct from work.

11.2 The contractor and its personnel shall review and agree to comply with the Government’s Information Security System (ISS), and network policy.

11.3 This is a non-smoking facility. This includes e-cigarettes.

11.4 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

12. SPECIAL INSTRUCTIONS

As part of our proposal submission for the subject contract, all bidders shall provide the following:

1. A detailed break out of tasks associated with this contract as it aligns with the CLIN items listed

2. Clear denotation of the entity who will be performing the work, i.e. each task, with a designation of prime or sub-contractor. In the event of both entities participate in the task, the contractor shall provide the percent of work distributed between the prime and subcontractor for that specific task.

3. Identify contract percentage allocation of each task based on the level of work and cost associated with the work.

4. Certification that all work, as outlined by the items above, shall be completed by the prime contractor by a minimum of fifty percent (50%) or more. Contractor shall certify self-performance by a minimum of fifty percent (50%) of the contract in totality.

13. Upon arrival at the medical center, the contractor shall check in with Contracting Officer Representative or their designee. Contractor shall wear their Identification Badge visibly upon their person, between the height of the waist and shoulders. The contractor shall return to the Contracting Officer Representative or their designee to check out at the completion of the service. Failure to wear the required badge may result in removal from the medical center.

Parking at the medical facility is not guaranteed. The contractor may have to seek parking outside of the government facility.

14. Service calls shall be deemed to be ROUTINE by the Government, the service call will be scheduled by the COR, making every effort to arrange this repair service at a time convenient to both the contractor and the VA.

15. The contractor shall respond to all emergency repair service requests within 2 hours by telephone, from the time of the initial telephone call received by the COR their designee. If the problem cannot be resolved by telephone the contractor shall make an on-site visit in person within 4 hours of the verbal request to do so. The contractor shall bring the proper tools, equipment, and parts as appropriate for the problem described. Should parts not be available immediately, the contractor shall notify the COR or designee, and obtain these unavailable parts in the most expeditious manner available. Temporary measures shall be implemented by the contractor in the event the issue cannot be arrested immediately.

16. Routine or PM visits shall not be canceled once scheduled without the prior coordination with the COR.

17. Should the contractor determine that the damage or needed repair has been caused through the fault or negligence of the VA, the contractor shall receive the COR or designee concurrence for repair before proceeding. The contractor shall notify the COR who will notify the Contracting Officer in writing of the repair accomplished outside the scope of the contract and will request a separate purchase order to cover those repair costs.

18. All parts, filters or items required to maintain Chillers in operations $3500.00 or less with a max of 10,000 dollars per calendar year are included in this contract. Part costing more than $3500.00 will require approval of the Contracting Officer’s Representative. Parts replaced under this contract shall be new or equivalent to OEM specifications and are to be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

19. Contractor shall provide a service report, which includes both the Contract Number and the Purchase Oder Number each time the Contractor accomplishes routine or emergency repairs.

Contractor shall use the approved PM checklist for accomplished PM service reports for all required PMs. Failure to submit service report shall result in a delay in payment.

20. Contractor shall submit to the COR a service log. Contractor shall maintain a service log for each piece of equipment listed for the facility chiller equipment list. Upon arriving at the equipment site, contractor personnel shall log in their name and the time of arrival. Prior to departure from the site for the day, contractor personnel will log out by entering the time of departure and ensuring that all required information is written in the log.

21. Government shall not furnish any supplies, consumables, refinishing (painting) the equipment or furnishing materials, or electrical repairs external to the equipment.

22. As part of our proposal submission for the subject contract, all bidders shall provide the following:

a. A detailed break out of tasks associated with this contract as it aligns with the CLIN items listed

b. Clear denotation of the entity who will be performing the work, i.e. each task, with a designation of prime or sub-contractor. In the event of both entities participate in the task, the contractor shall provide the percent of work distributed between the prime and subcontractor for that specific task.

c. Identify contract percentage allocation of each task based on the level of work and cost associated with the work.

d. Certification that all work, as outlined by the items above, shall be completed by the prime contractor by a minimum of fifty percent (50%) or more. Contractor shall certify self-performance by a minimum of fifty percent (50%) of the contract in totality.

This information shall be included as part of the technical evaluation to confirm contract/company competency and capability as it pertains to this action. Inability to aptly provide this information is grounds for immediate disqualification.

DELIVERIES OR PERFORMANCE

1. A list of contractor personnel and proof (Certificate of Training) of this accomplished training shall be provided to the COR and Contracting Officer upon request prior to award of a contract, and upon change in contractor personnel during the course of the awarded contract. This documentation shall be provided and approved prior to the performance of any maintenance and/or repairs under this contract by contractor personnel.

2. No unqualified individual shall be allowed to perform maintenance and/or repair of any equipment under this contract.

3. Work Execution PLAN - The Contractor shall, submit a work execution plan that details how the Contractor will ensure all requirements of the contract will be fulfilled as a part as their proposal.

4. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) - shall be delivered as part of the initial contract kickoff and submitted either at the kickoff meeting (one electronic and one hard copy) or emailed to the CO should the meeting be waived: Quality Assurance Surveillance Plan

(QASP).

5. FIVE (5) BUSINESS DAYS AFTER THE CONTRACT AWARD DATE

5.1. LIST OF PERSONNEL REQUIRING SECURITY BADGING - The Contractor shall provide the COR with a list of employees who will be applying for security badges five (5) days after the contract award date.

5.2. TELEPHONE, CELL, FAX NUMBERS, EMAIL ADDRESSES, SCHEDULES - The Contractor shall identify and provide the COR with a list of names, and telephone numbers of the key personnel who shall be responsible for fulfilling all the requirements of this PWS including their work schedules.

6. TEN (10) BUSINESS DAYS AFTER CONTRACT START DATE

6.1. QUALITY CONTROL PLAN - The Contractor shall, within ten (10) days of contract start date, submit a quality control plan that details how the Contractor will insure all requirements of the contract will be fulfilled. The plan shall include but not be limited to all elements of the quality control program described in the technical proposal that the contractor submitted in response to the Government's solicitation for this contract.

6.2. SAFETY PLAN - The Contractor shall, within ten (10) days of contract award, submit its own detailed safety and protection plan that shall comply with all safety, environmental protection, property protection and health provisions of the contract.

6.3. SERVICE REPORTS – The Contractor shall complete service reports for every service call.

6.4. TESTING AND INSPECTION REPORTS - The Contractor shall, within fourteen (14) days after services are rendered, submit (1) original and two (2) copies, inspection and testing reports.

7. RECORDS - Cumulative service records shall be kept for all ductwork by location. A separate record file shall be established and kept up to date for each system.

7.1. Records Content. At minimum, all shall contain the following:

7.2. Date(s) when the service(s) was scheduled stated and completed.

7.3. Name of the individual(s) who performed the services.

7.4. Printed name and signature of VA personnel who verified completion of work.

7.5. Any other information the Contractor chooses to include in the records, at no additional cost to the Government.

7.6. All required records shall be made available to the Government for examination and reproduction upon request, and the original records shall be submitted to the COR within five (5) calendar days of expirations of the contract. All required records shall be maintained in a readable, complete, orderly, timely and accurate manner.

8.0. WORK COMPLETION REPORTS. The Contractor shall submit work completion reports to the COR within two (2) working days after completing each occurrence of service under this contract. These reports shall contain, as a minimum, the information described in items of subparagraphs of the aforementioned "Records" paragraph and as mentioned elsewhere in this PWS, and shall be signed and dated by the Contractor's Representative.

9.0. The contractor shall continuously maintain an adequate staff with suitable management expertise to assure work is scheduled and completed in accordance with these specifications.

The Contractor shall maintain an adequate craft work force to complete work in accordance with the time and quality standards specified.

INVOICING/PAYMENTS

All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, contain sufficient details, and match with the service tickets for the work rendered.

a. Quarterly Invoices These invoices shall be sent in arrears at the beginning of each month following the month in which the services were rendered and billed for. At a minimum, all invoices shall include the following details:

Description of the services rendered Billing period in which the services were rendered Correct purchase order number which will be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the Contractor.

Invoice number and date

Payments shall be made in accordance with the prompt payment act out of the Government annual appropriated funds obligated in a purchase order which will be issued after the contract is awarded.

All invoices shall include all applicable required Service reports (see #13 above).

SPECIAL CONTRACT REQUIREMENTS

HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

A. DEFINITION "Hazardous material" is defined in Federal Standard No. 313B. (Federal Standards are sold to the public through: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407).

B. GENERAL

I. The Occupational Safety and Health Administration (OSHA) are responsible for issuing and administering regulations that require Government activities to apprise their employees of:

a. All hazards to which they may be exposed;

b. Relative symptoms and appropriate emergency treatment; and

c. Proper conditions and precautions for safe use and exposure.

II. Contractors and their subcontractors of any tier are required to submit hazardous material data for all hazardous materials that they bring on site or have delivered to the medical center.

Federal Standard No. 313B (Materiel Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts.

III. Contractors shall submit hazardous material identification on the following:

a. All items in, or ordinarily catalogued under, the Federal Supply Classes listed in Table 1 of Appendix A of Federal Standard No. 313B.

b. Items having hazardous characteristics in the Federal Supply Classes listed in Table II of Appendix A of Federal Standard No. 313B.

c. Any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

COMPLIANCE FAILURE: Failure to comply with the above requirements in this section, could be cause for termination in accordance with Default clause listed within the contract.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors, there employee's and subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.