Amendment-4_support+add_change_FINAL+-+signed.pdf
PDF 331 KB Posted
- Attached to
- IT - Statewide Budget System (OMB Fiscal only)
- Contract number
- 907-EUNA
- Issued by
- North Dakota
About this file
This document is a Contract Amendment (Amendment Four) for the Fiscal - Statewide Budget System between the State of North Dakota, acting through its Office of Management and Budget, and Sherpa Government Solutions LLC. The amendment involves the State of North Dakota's Information Technology Department and is focused on modifying the existing contract for budget management software and support services.
The amendment introduces two new support packages: an Enhanced Administrative Support Package and a Publishing Administration Support Package. The Enhanced Administrative Support Package includes services such as PCF setup, data loads, widget configuration, dedicated working sessions, and reporting support across Denali and Everest support levels. The Publishing Administration Support Package provides supplemental support for budget book publications, including administration for the North Dakota Executive Budget Summary and Budget Detail Book. The contract spans six years, with pricing for the Enhanced Administrative Support Package ranging from $56,700 in the prorated first year to $83,349 in later years, and the Publishing Administration Support Package ranging from $6,937.50 to $10,198 annually. Additional line items include Budget Formulation and Management Subscription, Sherpa Reporting with Business Objects maintenance, and PADS Maintenance, with a total contract value of $1,533,912.00.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 907+-+Amendment1-Signed.pdf | ||
| 907_State+Contract+Summary.docx | DOCX document | |
| Contract_ND_FINAL-Sherpa_SIGNED.pdf | ||
| Amendment+2_FINAL_SIGNED.pdf | ||
| Amendment+6+-+signed.pdf | ||
| Amendment-3_907+Budget+System_4-25-23_SIGNED.pdf | ||
| Amendment-5+-+Renewal+_SIGNED.pdf |
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Text version
CONTRACT AMENDMENT
CONTRACT NAME AND NUMBER: Fiscal - Statewide Budget System & #907
AMENDMENT NUMBER: Four (4)
This amendment is made to Fiscal - Statewide Budget System (Contract) between the State of North Dakota, acting through its Office of Management and Budget, Budget division (STATE), and Sherpa Government Solutions LLC (CONTRACTOR).
The parties agree to the following terms and conditions and expressly agree that if any of the following terms and conditions conflict with any of the terms and conditions of the Contract, then, notwithstanding any term in the Contract, the following terms and conditions govern and control the rights and obligations of the parties.
The parties agree to amend the Contract as follows:
Support and Scope of Work Change:
Contract Exhibit B, Compensation Details, section #3 Ongoing Software License. Due to the need for additional support for the Budget system the STATE has chosen to add more detailed support options. This section is hereby amended as follows:
a. Add: Enhanced Administrative Support Package:
CONTRACTOR will provide the following services from the Denali and Everest support packages.
Under the Denali Support
• PCF – Assist with PCF set up and data loads
• Support – Support Administrator in data loads/Admin uploads
• Support – Configure Widgets
• Support – Dedicated working sessions with client to review/resolve issues
• Reporting Support – Support with annual publication reports
Under Everest Support
• System Admin – Set up forms for the year / create budget forms
• Report Development – Develop new reports as needed
• Load PCF data and run initial projections. Sherpa runs initial checks, followed by client verification.
• System Admin – Execute admin processes used in configuring budget cycle
b. Add: Publishing Administration Support Package:
CONTRACTOR will provide supplemental support to Budget Book publications. This service includes full administration, including supporting the publication process and support to end users and includes administration support for:
1) North Dakota – Executive Budget Summary
2) North Dakota – Budget Detail Book
c. Delete Exhibit B – Compensation Details, #3 Ongoing Software License, Maintenance Services or
Subscription Services in its entirety and replace with the attached Exhibit B – Compensation Details, #3 Ongoing Software License, Maintenance Services or Subscription Services.
All other terms of the Contract remain in effect. This Contract Amendment is not effective until fully executed by all parties.
3. ONGOING SOFTWARE LICENSE, MAINTENANCE SERVICES OR SUBSCRIPTION SERVICES
Maintenance / Support Type Quantity Year Unit Extension Enhanced Administrative Support Package 1 Year 1
Prorated 10/1/2023 6/30/2024
Prorated Annual $56,700
Enhanced Administrative Support Package 1 Year 2 7/1/2024 – 6/30/2025
Annual $75,600
Enhanced Administrative Support Package 1
Year 3 7/1/2025 – 6/30/2026
Annual $79,380
Enhanced Administrative Support Package 1 Year 4 7/1/2026 – 6/30/2027
Annual $79,380
Enhanced Administrative Support Package 1 Year 5 7/1/2027 – 6/30/2028
Annual $83,349
Enhanced Administrative Support Package 1 Year 6 7/1/2028 – 6/30/2029
Annual $83,349
Publishing Administration Support Package 1 Year 1 Prorated 10/1/2023 6/30/2024
Annual $6,937.50
Publishing Administration Support Package 1 Year 2 7/1/2024 – 6/30/2025
Annual
$9,250
Publishing Administration Support Package 1 Year 3 7/1/2025 – 6/30/2026
Annual $9,712.50
Publishing Administration Support Package 1 Year 4 7/1/2026 – 6/30/2027
Annual $9,712.50
Publishing Administration Support Package 1 Year 5 7/1/2027 – 6/30/2028
Annual $10,198
Publishing Administration Support Package 1 Year 6 7/1/2028 – 6/30/2029
Annual $10,198
Software Warranty (14 Months) - No Cost with Subscription 1 0 0 $ - Budget Formulation and Management Subscription Year 1 (+12 Months after Install)
1 Year 1 $155,000 $155,000
Budget Formulation and Management Subscription Year 2 (+24 Months after Install)
1 Year 2 $155,000 $155,000
Budget Formulation and Management Subscription Year 3 (+36 Months after Install)
1 Year 3 $155,000 $155,000
Budget Formulation and Management Subscription Year 4 (+48 Months after Install)
1 Year 4 $159,650 $159,650
Budget Formulation and Management Subscription Year 5 (+60 Months after Install)
1 Year 5 $164,439.50 $164,439.50
Sherpa Reporting with Business Objects (Named Licenses) Maintenance Year 1 (+12 Months after Install)
150 Year 1 $264 $39,600
Sherpa Reporting with Business Objects (Named Licenses) Maintenance Year 2 (+24 Months after Install)
150 Year 2 $264 $39,600
Sherpa Reporting with Business Objects (Named Licenses) Maintenance Year 3 (+36 Months after Install)
150 Year 3 $264 $39,600
Sherpa Reporting with Business Objects (Named Licenses) Maintenance Year 4 (+48 Months after Install)
150 Year 4 $264 $39,600
Sherpa Reporting with Business Objects (Named Licenses) Maintenance Year 5 (+60 Months after Install)
150 Year 5 $264 $39,600
PADS Maintenance Year 1 (+12 Months after Install) 1 Year 1 $0.00 $0.00 PADS Maintenance Year 2 (+24 Months after Install) 1 Year 2 $8,264 $8,264 PADS Maintenance Year 3 (+36 Months after Install) 1 Year 3 $8,264 $8,264 PADS Maintenance Year 4 (+48 Months after Install) 1 Year 4 $8,264 $8,264 PADS Maintenance Year 5 (+60 Months after Install) 1 Year 5 $8,264 $8,264
SECTION TOTAL $1,026,145.50
$1,533,912.00
EXECUTION
CONTRACTOR STATE OF NORTH DAKOTA
Sherpa Government Solutions LLC Acting through its Office of Management & Budget
BY: BY:
Dawn Rippentrop Susan Sisk
COO Director of Office of Management and Budget
Date: Date:
STATE OF NORTH DAKOTA
Acting through its Information Technology Department
BY:
Greg Hoffman
Deputy Chief Information Officer
Date:
09/15/2023
09/15/2023
Dawn S Rippentrop (Sep 15, 2023 13:48 MDT) Dawn S Rippentrop
09/15/2023 https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAEOXgm7Xj_d4moPT52wqz92m_t2jdxhPt https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAEOXgm7Xj_d4moPT52wqz92m_t2jdxhPt https://na2.documents.adobe.com/verifier?tx=CBJCHBCAABAAEOXgm7Xj_d4moPT52wqz92m_t2jdxhPt
Amendment-4_support add_change_FINAL Final Audit Report 2023-09-15
Created: 2023-09-14
By: Angie Scherbenske (ankscherben@nd.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAEOXgm7Xj_d4moPT52wqz92m_t2jdxhPt
"Amendment-4_support add_change_FINAL" History Document created by Angie Scherbenske (ankscherben@nd.gov)
2023-09-14 - 4:51:36 PM GMT
Document emailed to ssisk@nd.gov for signature
2023-09-14 - 4:53:48 PM GMT
Email viewed by ssisk@nd.gov
2023-09-15 - 7:13:14 PM GMT
Signer ssisk@nd.gov entered name at signing as Susan Sisk
2023-09-15 - 7:13:47 PM GMT
Document e-signed by Susan Sisk (ssisk@nd.gov) Signature Date: 2023-09-15 - 7:13:49 PM GMT - Time Source: server
Document emailed to Greg Hoffman (gahoffman@nd.gov) for signature
2023-09-15 - 7:13:51 PM GMT
Email viewed by Greg Hoffman (gahoffman@nd.gov)
2023-09-15 - 7:47:00 PM GMT
Document e-signed by Greg Hoffman (gahoffman@nd.gov) Signature Date: 2023-09-15 - 7:47:18 PM GMT - Time Source: server
Document emailed to dawn.rippentrop@eunasolutions.com for signature
2023-09-15 - 7:47:19 PM GMT
Email viewed by dawn.rippentrop@eunasolutions.com
2023-09-15 - 7:47:54 PM GMT
Signer dawn.rippentrop@eunasolutions.com entered name at signing as Dawn S Rippentrop
2023-09-15 - 7:48:34 PM GMT
Document e-signed by Dawn S Rippentrop (dawn.rippentrop@eunasolutions.com) Signature Date: 2023-09-15 - 7:48:36 PM GMT - Time Source: server
Agreement completed.
2023-09-15 - 7:48:36 PM GMT
| 3. ONGOING SOFTWARE LICENSE, MAINTENANCE SERVICES OR SUBSCRIPTION SERVICES |
| EXECUTION |
| 2023-09-15T12:48:38-0700 | |
| Agreement certified by Adobe Acrobat Sign |
File details come from the government source that posted it. Updated .