3-Scope 2 - Fully Contracted Janitorial Services.pdf
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- Attached to
- Janitorial Services
- Solicitation number
- RFP-26-0086
- Issued by
- Johnson County, Kansas
About this file
This is a Scope of Work document for janitorial services prepared by the City of Olathe, Kansas, detailing the facilities and cleaning specifications for Scope 2 - Fully Contracted Janitorial Services. The City seeks qualified contractors to provide comprehensive janitorial and custodial services across approximately 40 City-owned and operated facilities, including administrative buildings, libraries, community centers, parks facilities, wastewater treatment plants, and specialized operational centers. The scope covers a diverse range of facility types with varying square footages, service frequencies ranging from daily to seasonal, and service times spanning early morning through late evening hours, with many locations requiring badge or key access. Cleaning specifications vary by facility type, including standard interior cleaning, park restroom maintenance, parking garage services, and specialized facilities such as laboratories and the Parkview Manor facility. The solicitation requests pricing for two service delivery options: Scope 1, which divides responsibilities between the contractor and City staff, and Scope 2, the fully contracted model detailed in this document, requiring bidders to submit proposals for both options.
The document presents detailed facility information organized in tabular format, specifying the exact number of restroom fixtures (toilets, urinals, sinks, showers, and handwash stations) at each location to enable accurate cost estimation. Service requirements include routine cleaning, quarterly vent and light fixture cleaning, annual and on-demand flooring services, and event-related setup and cleanup services. The facilities range from small maintenance centers requiring minimal weekly service to large administrative buildings such as City Hall (80,200 gross square feet) and Robinson Operations (79,500 gross square feet) requiring multiple service days per week. Several facilities are marked with special notes indicating unique requirements, such as the Heritage Center at Mahaffie, which contains fragile historical items requiring special handling, and designated parking garages requiring specific cleaning protocols including power washing and trash management.
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Text version
City of Olathe, Scope 2 - Fully Contracted Janitorial Services
Location Name Location Address Gross Sq. Ft.
Est. Net Cleanable Sq.
Ft.
Service Days/wk
Sevice Times Building Access Cleaning
Specification
Restroom / Locker
Rm Toilets Urinals
RR
Sinks
Showers Kitch
/BR
Sink
Handwas h Station
Baby Changing Station
Downtown Library 260 E SANTA FE ST 48392 7 9pm-5am & after events
Badge, Alarm System Standard *1 *2 10 15 3 22 0 3 0 8
Downtown Library - Olathe Chamber of Commerce 260 E SANTA FE ST suite
5 9pm-5am & after events
Badge, Alarm System Standard 2 2 0 2 0 1 0 0
Indian Creek Library 16100 W 135th St 47595 9pm-5am & after events
Badge, Alarm System Standard *1 *2 7 15 4 17 0 0 5
Heritage Center at Mahaffie 1200 E KANSAS CITY RD 9750 6 6pm-6am & after meetings
Badge, Alarm System Standard 2 6 2 6 0 3 0 2
Mahaffie Stone Farm House and associated buildings 1110 E Kansas City Rd 2318 7 9pm-5am & after events
Key, Alarm System Standard *1 *9 2 3 1 2 0 1 1 2
Olathe Community Center 1205 E Kansas City Rd 73915 7 8pm-5am Badge Standard *10 15 29 6 23 13 10 0 12 Olathe Memorial Cemetery Office 730 N CHESTNUT ST 1000 0.5 6pm-6am Badge Standard 2 2 0 2 0 0 0 0 Park Ranger Station 2400 W DENNIS AVE 2943 0.5 8a-3pm, staff present Badge Standard 3 2 0 3 1 1 0 0 Fire Academy 910 N HEDGE LN 2366 1 M-F 8am-3pm Badge Standard 3 3 1 3 0 1 0 0 Fire Administration 1225 S. Hamilton Cir 32580 3 8a-4p, staff present Badge Standard 6 9 2 8 2 2 0 0 Olathe Courthouse 1200 S Harrison St 21117 5 6pm-6am Badge, Alarm System Standard 6 12 4 8 0 3 0 0 City Hall 100 E Santa Fe St 80200 3 6pm-6am & after meetings Badge, Key Standard 17 30 9 27 2 7 0 2
Compost Center 1100 N Hedge Ln 5320 1 8a-3pm, staff present Badge Standard 4 5 3 6 0 0 0 Ironwood West Facilities 1490 W Ironwood ST 36779 2 Badge Standard 4 5 3 6 0 0 0 Little Ironwood 1432 W. Ironwood st 3 6pm-6am Badge Standard 4 5 3 6 0 0 0 Parking Garge (City Hall) 100 E Santa Fe St 7 & seasonal 1 6pm-6am N/A Parking Garage na na na na na na na na Parking Garage (Chestnut St) 119 S Chestnut st 250228 7 & seasonal 1 6pm-6am N/A Parking Garage na na na na na na na na Parks Operations 1908 W Ironwood St 42098 3 6pm-6am Badge Standard 3 7 3 7 2 2 0 0 Robinson - Administration 1385 S Robinson Dr 23458 3 6pm-6am Badge Standard 2 7 3 8 0 1 0 0 Robinson Admin Wellness Clinic 1385 S Robinson Dr 5 6pm-6am Badge Standard 1 1 0 1 0 0 4 0 Robinson - Operations 1415 S Robinson Dr 79500 5 6pm-6am Badge Standard 3 7 3 7 2 2 0 0 Robinson Ops Vehicle Maintenance 1415 S Robinson Dr 5 6pm-6am Badge, Alarm System Standard 4 6 2 6 1 1 0 Robinson - Utility Maintenance HHW Storage 1436 S Robinson Dr 5 6pm-6am Badge Standard 1 1 0 1 0 0 0 0 Robinson - Weld Repair Shop 1445 S Robinson Dr 9485 5 6pm-6am Key Standard 1 1 0 1 0 0 0 0 Streets Operation Center 400 E Harold St 17050 3 6pm-6am Badge, Alarm System Standard 3 5 3 4 0 2 0 0 Traffic - Operations Center 309 N ROGERS RD 8150 3 6pm-6am Badge Standard 3 3 1 4 1 1 0 0 Traffic - Maintenance Center 301 N ROGERS RD 8835 3 6pm-6am Badge Standard 4 4 2 4 1 1 0 0 Trash Transfer Station 1681 S Valley Rd 1 6pm-6am Badge Standard 1 1 0 1 0 0 0 Environmental Lab 25851 W 119th St 9506 3 8a-3pm, staff present Badge Standard *5 4 6 1 6 2 1 0 0 Cedar Creek Wastewater 25915 W 119th St 1489 3 8a-3pm, staff present Badge Standard 2 4 0 2 2 1 0 0 Water Plant #2 (membrane, filter, maintennace blds) 7065 W 183rd St 1404, 1718, 3 8a-3pm, staff present Badge Standard *8 5 5 2 5 2 3 0 0
Black Bob Park Ball Field Restrooms 14500 W 151ST ST 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 6 15 6 9 0 0 0 0
Blackbob Park Playground Restrooms 14500 W 151ST ST 7 & seasonal 1 9pm-5am & after events
Key Park Restrooms *7
2 2 0 2 0 0 0 2
Fairview Park 420 N WALNUT ST 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 2 2 1 2 0 0 0
Lake Olathe - Beaver Shelter 221 S BEAVER SHELTER
LN
4 & seasonal 1 9pm-5am & after events
Key Park Restrooms *6
2 3 1 4 0 0 0
Facility Information Counts
Peach colored rows are in addition to Scope 1
Location Name Location Address Gross Sq. Ft.
Est. Net Cleanable Sq.
Ft.
Service Days/wk
Sevice Times Building Access Cleaning
Specification
Restroom / Locker
Rm Toilets Urinals
RR
Sinks
Showers Kitch
/BR
Sink
Handwas h Station
Baby Changing Station
Facility Information Counts
Lake Olathe - Marina 445 S Ward Cliff Dr 4 & seasonal 1 9pm-5am & after events
Badge, Alarm System Park Restrooms 4 8 0 8 0 0 0
Lone Elm Rendezvous Park 21147 W 167TH ST 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 2 3 1 2 0 0 0
Lone Elm Soccer Complex 20907 W 167TH ST 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 3 6 2 5 0 0 0
Lone Elm Softball Complex 16905 S LONE ELM RD 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 2 6 2 4 0 0 0
Mill Creek Park Restroom 320 E POPLAR ST 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 3 3 0 2 0 0 0
Olathe Girls Softball Complex 13901 W 151ST ST 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 3 9 2 3 0 0 0
Oregon Trail Park 1100 S ROBINSON DR 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 2 6 2 4 0 0 0
Prairie Center Park 555 N OLATHE VIEW RD 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 6 16 6 10 0 0 0
Two Trails Park Restroom 1000 N RIDGEVIEW RD 4 & seasonal 1 9pm-5am & after events
Key Park Restrooms 2 3 1 2 0 0 0
Parkview Manor 300 N. Chestnut st 3 6pm-6am Key Parkview 2 2 1 4 0 0 0 0 Eagles Landing at Lake Olathe 475 S Ward Cliff Dr 7253 Wed & on demand After meetings/events Badge Standard *1 *2 4 7 2 6 0 2 0 2
Seasonal Cleaning Types Seasonal 1 -non freeze months, est Mar-Nov
*7 - playground restrooms (2) 7 days/wk seasonal *8 - Maintenance building, lab room: floor cleaning & trash service only
Standard Cleaning Specification - Interior facing glass & mirrors, Vac offices/cubicals/common areas, No desk clean or trash service in office/cubicals, yes trash in shared spaces & desks. Cleaning of all rooms and spaces unless specified: conference rooms, kitchen/dining/break rooms, exercise rooms, laundry rooms, PC labs, stairwells, dock areas, elevators, corridors, restroom/locker rooms, copy rooms, lobby/reception areas, vesibules, exterior entrance areas, main & shared area trash/recycle, outdoor entry trash cans.
Quarterly supply & return vent and light fixture cleaning. Include separate price for annually and on demand cleaning of flooring of all types in building areas with custodial service.
Parking Garage Cleaning Specification - cleaning of vesibules, stairwells, elevators, interior glass cleaning. trash pick up & cleaning of parking area. trash cans emptied. Seasonal power Parkview Cleaning Specification - Common area cleaning, offices, lobbies, entries, meeting rooms, breakroom, trash chute room, laundry room, atrium common areas, mezzanine walkways, stairwells, vestibules, public restrooms, wall railing on all floors, interior facing Park Restroom Cleaning Specification - exterior restrooms, trashcan outside of restroom area, adjacent sidewalks, wiping down hard serfaces, restocking supplies. Quarterly supply & *1 - include cleaning of exterior patio or deck space and tables/chairs *2 - on demand Special event setup and/or take down and cleaning of the space *3 - Part or all of this space is a museum with many fragile non-replaceable historical items *4 - *5 - Labratory rooms - only clean floors/trash/walls/glass and doors *6 - power washing facility
*10 Locker rooms, Event Rooms, Party rooms, Child Watch, Studio Classroom, Fitness Studio, *9 - Farmhouse - Kitchen, Laundry room, Stairwell, Porchs, Basement/Kitchen, Restroom;
Paint Barn - Restrooms, sidewalk leading to restrooms; Large Barn - Entrance area , Tack room, Feed room; Shelter - Trash/recycle cans, sweep/pick up debris, clean tables/benches, City of Olathe, Scope 2 - Fully Contracted Janitorial Services
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