2-Scope 1 - Combined Contractor and City Staff Services.pdf
PDF 144 KB Posted
- Attached to
- Janitorial Services
- Solicitation number
- RFP-26-0086
- Issued by
- Johnson County, Kansas
About this file
This is a Scope of Work document for the City of Olathe, Kansas, detailing janitorial and custodial services across 34 municipal facilities. The City seeks proposals for Scope 1 (Combined Contractor and City Staff Services), where the contractor will perform specified janitorial services while City staff maintains designated responsibilities. The solicitation encompasses diverse facility types including libraries, city hall, parks, fire academy, cemeteries, and administrative buildings, with service frequencies ranging from three to seven days per week and varying service times from 6pm-6am to 9pm-5am, depending on facility type. Facilities include a combined gross square footage of approximately 487,000 square feet with an estimated net cleanable square footage of approximately 365,000. The scope specifies detailed cleaning requirements for standard areas, restrooms, locker rooms, and specialized spaces such as the museum-quality Heritage Center at Mahaffie. Restroom fixtures across all facilities total 85 toilets, 162 urinals, 153 restroom sinks, and 30 showers, with numerous hand-washing stations and baby changing stations distributed throughout. Seasonal locations require cleaning services during non-freeze months (March through November), and several facilities require on-demand event setup, cleanup, and restoration services.
The document provides facility-specific cleaning specifications, building access methods (badge and alarm systems, or key access), and service day requirements. Park restrooms require quarterly supply replenishment and vent/light fixture cleaning, while standard cleaning specifications include interior glass and mirror cleaning, vacuuming of office and common areas, restroom servicing, and quarterly maintenance of ventilation and lighting fixtures. The solicitation explicitly requests separate pricing for annual and on-demand flooring cleaning services for all building areas receiving custodial service. Additional services beyond routine cleaning include event setup and takedown, day porter services, and special cleaning for spaces containing fragile historical artifacts, such as those at the Heritage Center.
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Text version
Location Name Location Address Gross Sq. Ft.
Est. Net Cleanable
Sq. Ft.
Service Days/wk
Sevice Times Building Access
Cleaning Specification
Restroom / Locker
Rm
Toilet s
Urinals
RR
Sinks Showers
Kitch/B R Sink
Handwash Station
Baby Changing Station
Downtown Library 260 E SANTA FE ST 48392 7 9pm-5am & after events Badge, Alarm System
Standard *1 *2 10 15 3 22 0 3 0 8
Downtown Library - Olathe Chamber of Commerce
260 E SANTA FE ST suite
5 9pm-5am & after events Badge, Alarm System
Standard 2 2 0 2 0 1 0 0
Indian Creek Library 16100 W 135th St 47595 9pm-5am & after events Badge, Alarm System
Standard *1 *2 7 15 4 17 0 0 5
Heritage Center at Mahaffie 1200 E KANSAS CITY RD 9750 6 6pm-6am & after meetings Badge, Alarm System
Standard *2 *3 2 6 2 6 0 3 0 2
Olathe Memorial Cemetery Office 730 N CHESTNUT ST 1000 0.5 6pm-6am Badge, Key Standard 2 2 0 2 0 0 0 0 Fire Academy 910 N HEDGE LN 2366 1 M-F 8am-3pm Badge Standard 3 3 1 3 0 1 0 0
City Hall 100 E Santa Fe St 80200 3 6pm-6am & after meetings Badge, Key Standard 17 30 9 27 2 7 0 2
Compost Center 1100 N Hedge Ln 5320 1 M-F 8am-3pm Badge Standard 1 1 0 1 0 1 0 0 Little Ironwood 1432 W. Ironwood st 3 6pm-6am Badge Standard 4 5 3 6 0 0 0 Parking Garge (City Hall) 100 E Santa Fe St 7 & seasonal 1 6pm-6am N/A Parking Garage na na na na na na na na Parking Garage (Chestnut St) 119 S Chestnut st 250228 7 & seasonal 1 6pm-6am N/A Parking Garage na na na na na na na na Parks Operations 1908 W Ironwood St 42098 3 6pm-6am Badge Standard 3 7 3 7 2 2 0 0 Robinson - Administration 1385 S Robinson Dr 23458 3 6pm-6am Badge Standard 2 7 3 8 0 1 0 0 Robinson Admin Wellness Clinic 1385 S Robinson Dr 5 6pm-6am Badge Standard 1 1 0 1 0 0 4 0 Robinson - Operations 1415 S Robinson Dr 79500 5 6pm-6am Badge Standard 3 7 3 7 2 2 0 0
Robinson Ops Vehicle Maintenance 1415 S Robinson Dr 5 6pm-6am Badge, Alarm System
Standard 4 6 2 6 1 1 0
Robinson - Utility Maintenance HHW Storage
1436 S Robinson Dr 5 6pm-6am Badge Standard 1 1 0 1 0 0 0 0
Robinson - Weld Repair Shop 1445 S Robinson Dr 9485 5 6pm-6am Key Standard 1 1 0 1 0 0 0 0 Trash Transfer Station 1681 S Valley Rd 1 6pm-6am Badge Standard 1 1 0 1 0 0 0
Black Bob Park Ball Field Restrooms 14588 W 151ST ST 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 6 15 6 9 0 0 0 0
Blackbob Park Playground Restrooms 14500 W 151ST ST 7 & seasonal 1 9pm-5am & after events Key Park Restrooms *7
2 2 0 2 0 0 0 2
Fairview Park 420 N WALNUT ST 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 2 2 1 2 0 0 0
Lake Olathe - Beaver Shelter
221 S BEAVER SHELTER
LN
4 & seasonal 1 9pm-5am & after events Key Park Restrooms *6
2 3 1 4 0 0 0
Lake Olathe - Marina 445 S Ward Cliff Dr 4 & seasonal 1 9pm-5am & after events Badge, Alarm System
Park Restrooms 4 8 0 8 0 0 0
Lone Elm Rendezvous Park 21147 W 167TH ST 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 2 3 1 2 0 0 0 Lone Elm Soccer Complex 20907 W 167TH ST 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 3 6 2 5 0 0 0 Lone Elm Softball Complex 16905 S LONE ELM RD 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 2 6 2 4 0 0 0 Mill Creek Park Restroom 320 E POPLAR ST 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 3 3 0 2 0 0 0 Olathe Girls Softball Complex 13901 W 151ST ST 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 3 9 2 3 0 0 0 Oregon Trail Park 1100 S ROBINSON DR 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 2 6 2 4 0 0 0
City of Olathe, Scope 1 - Combined Contractor and City Staff Services
Facility Information Counts
Prairie Center Park 555 N OLATHE VIEW RD 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 6 16 6 10 0 0 0
Two Trails Park Restroom 1000 N RIDGEVIEW RD 4 & seasonal 1 9pm-5am & after events Key Park Restrooms 2 3 1 2 0 0 0 Parkview Manor 300 N. Chestnut st 3 6pm-6am Key Parkview 2 2 1 4 0 0 0 0
Eagles Landing at Lake Olathe 475 S Ward Cliff Dr 7253 Wed & on demand
After meetings/events Badge Standard *1 *2 4 7 2 6 0 2 0 2
Seasonal Cleaning Types
*5 - *6 - power washing facility *7 - playground restrooms (2) 7 days/wk seasonal
Seasonal 1 - non freeze months, est Mar- Nov
*1 - include cleaning of exterior patio or deck space and tables/chairs *2 - on demand Special event setup and/or take down and cleaning of the space *3 - Part or all of this space is a museum with many fragile non-replaceable historical items *4 -
Parking Garage Cleaning Specification - cleaning of vesibules, stairwells, elevators, interior glass cleaning. trash pick up & cleaning of parking area. trash cans emptied. Seasonal power washing of Parkview Cleaning Specification - Common area cleaning, offices, lobbies, entries, meeting rooms, breakroom, trash chute room, laundry room, atrium common areas, mezzanine walkways, stairwells, vestibules, public restrooms, wall railing on all floors, interior facing glass in public spaces. quarterly Park Restroom Cleaning Specification - exterior restrooms, trashcan outside of restroom area, adjacent sidewalks, wiping down hard serfaces, restocking supplies. Quarterly supply & return vent and light
Standard Cleaning Specification - Interior facing glass & mirrors, Vac offices/cubicals/common areas, No desk clean or trash service in office/cubicals, yes trash in shared spaces & desks. Cleaning of all rooms and spaces unless specified: conference rooms, kitchen/dining/break rooms, exercise rooms, laundry rooms, PC labs, stairwells, dock areas, elevators, corridors, restroom/locker rooms, copy rooms, lobby/reception areas, vesibules, exterior entrance areas, main & shared area trash/recycle, outdoor entry trash cans. Quarterly supply & return vent and light fixture cleaning. Include separate price for annually and on demand cleaning of flooring of all types in building areas with custodial service.
City of Olathe, Scope 1 - Combined Contractor and City Staff Services
Location Name Location Address Gross Sq. Ft.
Est. Net Cleanable
Sq. Ft.
Service Days/wk
Sevice Times Building Access
Cleaning Specification
Restroom / Locker
Rm
Toilet s
Urinals
RR
Sinks Showers
Kitch/B R Sink
Handwash Station
Baby Changing Station
Facility Information Counts
Sheet1
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