3-RFP - Custodial Staffing Plan Template 2026.pdf
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- Attached to
- TECH - Chromebooks SY2026/2027
- Solicitation number
- Not on record
- Issued by
- Chester County, Pennsylvania
About this file
This is a Custodial Staffing Plan Template for Collegium Charter School in Chester County, Pennsylvania, for contracted cleaning services spanning the 2026-2031 contract period. Bidders are required to complete this template as part of their proposal response, with a mandatory walk-through scheduled for Saturday, March 14 or March 21, 2026, at 9:00 a.m. (RSVP required). Questions regarding the solicitation are due by Thursday, March 26, 2026, at 12:00 p.m., with bid responses due Tuesday, April 7, 2026, at 12:00 p.m. The project encompasses custodial and general housekeeping services across six school buildings totaling approximately 410,000 square feet, serving students from kindergarten through 12th grade across multiple facilities: 150 Oaklands Boulevard (80,000 sq. ft.), 468 Thomas Jones Way (25,000 sq. ft.), 486 Thomas Jones Way (55,000 sq. ft.), 500 James Hance Court (70,000 sq. ft.), 515 James Hance Court (105,000 sq. ft.), and 535 James Hance Court (75,000 sq. ft.). The contract will commence June 15, 2026, and run through 2031.
Bidders must submit detailed information including company background, total annual man-hours calculations with productivity rates and cleaning standards, staffing allocation by building with specific positions (Evening Custodian, Site Supervisor, and other roles), supervisory coverage plans, shift schedules for school year and summer operations, and wage rates with labor classifications including hourly wages, benefits percentages, burdened rates, and union status. The template requires transparency regarding prevailing wage applicability, overtime rates, holiday pay, employee turnover rates, and average tenure. Additionally, bidders must detail recruitment and background check procedures, training programs, substitute coverage plans, retention incentives, quality assurance protocols including inspection frequency and digital work order systems, and corrective action procedures. The school reserves the right to reject any and all bids and to accept proposals deemed most favorable to Collegium Charter School. All bidding documents are available at no cost through the PennBid platform.
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CUSTODIAL STAFFING PLAN TEMPLATE
(To Be Completed by Bidder)
1. Company Information Company Name:
Primary Contact:
Phone:
Email:
Years in Business:
Current Clients (List 2 minimum):
2. Annual Staffing Overview A. Total Annual Man-Hours
Category Annual Man-Hours
Evening Custodial Staff Weekend Coverage(as needed) Supervisory Staff Summer/Deep Cleaning
Total Annual Man-Hours
Explanation of how annual man-hours were calculated:
(Include square footage assumptions, productivity rates, and cleaning standards.)
3. Staffing Plan – 6 Building Allocation (Bidders should complete for each building)
Building #1: 150 Oaklands Blvd (150 Bldg)
● Approximate Square Footage: 80,000
● Student Enrollment: Kdg – 4th Grades (staff: 132;students: 461)
● # of classrooms: 51
● # of other (offices, cafeteria, conference rooms, libraries): 33
● # of restrooms: 12 (student: 8 gang restrooms; staff: 2 gang, 2 individual)
● Custodial Staffing Assigned:
Position # of StaffShiftHours per Shift Annual Hours
Evening Custodian Site Supervisor Other Total Annual Hours (Building 1)
Building #2: 468 Thomas Jones Way (468 Bldg)
● Approximate Square Footage: 25,000
● Student Enrollment: Kdg – 1st grades (staff: 58;students: 184)
● # of classrooms: 21
● # of other (offices, conference rooms, libraries): 8
● # of restrooms: 9 (student: 4 gang; 2 individual; staff: 1 gang; 2 individual)
● Custodial Staffing Assigned:
Position # of StaffShiftHours per Shift Annual Hours
Evening Custodian Site Supervisor Other Total Annual Hours (Building 2)
Building #3: 486 Thomas Jones Way (486 Bldg)
● Approximate Square Footage: 55,000
● Student Enrollment: 2nd – 4th grades (staff: 73;students: 279)
● # of classrooms: 38
● # of other (offices, cafeteria, conference rooms, libraries): 17
● # of restrooms: 9 (student: 4 gang; staff: 2 gang, 3 individual)
● Custodial Staffing Assigned:
Position # of StaffShiftHours per Shift Annual Hours
Evening Custodian Site Supervisor Other Total Annual Hours (Building 3)
Building #4: 500 James Hance Ct (500 Bldg)
● Approximate Square Footage: 70,000
● Student Enrollment: 5th – 8th grades (staff: 105; students: 389)
● # of classrooms: 48
● # of other (offices, cafeteria, conference rooms, libraries): 22
● # of restrooms: 11 (student: 4 gang, 2 individual; staff: 5 individual)
● Custodial Staffing Assigned:
Position # of StaffShiftHours per Shift Annual Hours
Evening Custodian Site Supervisor Other Total Annual Hours (Building 4)
Building #5: 515 James Hance Ct (HS / 515 Bldg)
● Approximate Square Footage: 105,000
● Student Enrollment: 9th – 12th grades (staff: 123;students: 620)
● # of classrooms: 46
● # of other (offices, cafeteria, conference rooms, libraries): 23
● # of restrooms: 12 (student: 4 gang, 3 individual; staff: 2 gang, 3 individual)
● Custodial Staffing Assigned:
Position # of StaffShiftHours per Shift Annual Hours
Evening Custodian Site Supervisor Other Total Annual Hours (Building 5)
Building #6: 535 James Hance Ct (535 Bldg)
● Approximate Square Footage: 75,000
● Student Enrollment: 5th – 8th grades (staff: 100;students: 401)
● # of classrooms: 42
● # of other (offices, cafeteria, conference rooms, libraries): 24
● # of restrooms: 12 (student: 6 gang, 1 individual; staff: 2 gang, 3 individual)
● Custodial Staffing Assigned:
Position # of StaffShiftHours per Shift Annual Hours
Evening Custodian Site Supervisor Other Total Annual Hours (Building 6)
4. Supervisory Coverage Plan
A. On-Site Supervision
Position Assigned Buildings Weekly Hours On-Site Schedule Area Manager Site Supervisor(s)
B. Management Structure
● Who supervises daily custodial operations?
● Frequency of on-site inspections:
● Quality control process:
● After-hours contact procedure:
● Emergency response protocol (snow, events, etc.):
5. Shift Schedule Summary A. Standard School Year Schedule
Shift TimeBuildings Covered Positions Assigned
Evening Shift Night Shift Weekend Shift
B. Summer / Break Schedule
Describe staffing modifications during:
● Summer deep cleaning
● Winter break
● Spring break
● In-service days
6. Wage Rates & Labor Classification (Transparency required)
Position Hourly Wage Avg. Benefits % Burdened RateUnion (Y/N) Custodian
Site Supervisor
Area Manager
Additional Information Required:
● Prevailing wage applicability (if applicable)
● Overtime rate
● Holiday pay rate
● Turnover rate (last 12 months)
● Average employee tenure
7. Staffing Stability Plan
● Recruitment strategy
● Background check procedures
● Training program overview
● Substitute coverage plan
● Retention incentives
8. Quality Assurance & Accountability
● Inspection frequency
● Digital work order system used
● Reporting to district administration
● Corrective action procedures
● Performance metrics used
9. Summary Statement Provide a narrative explaining:
● Why this staffing level is sufficient for 6 buildings
● How supervision ensures accountability
● How your wage structure supports retention and service quality
File details come from the government source that posted it. Updated .