1-RFP Task Schedule 2026.pdf
PDF 105 KB Posted
- Attached to
- TECH - Chromebooks SY2026/2027
- Solicitation number
- Not on record
- Issued by
- Chester County, Pennsylvania
About this file
This is a Task Schedule document for contracted cleaning services at Collegium Charter School, located at 456 Creamery Way, Suite 100, Exton, Pennsylvania. The document outlines comprehensive custodial and housekeeping specifications for five building areas: restrooms, common areas (entrances, lobbies, hallways, stairwells, and elevators), classrooms and libraries, cafeterias and staff lounges, and administrative offices. The cleaning services are organized by frequency categories including daily, weekly, monthly, quarterly, winter break, spring break, summer break, annually, and once every three years. The contract commenced on June 15, 2026, with a mandatory walk-through scheduled for Saturday, March 14 or March 21, 2026 at 9:00 AM (requiring RSVP), questions due by Thursday, March 26, 2026 at 12:00 PM, and bid responses due by Tuesday, April 7, 2026 at 12:00 PM. The scope of work encompasses detailed service requirements such as floor cleaning and disinfection, restroom maintenance, high-touch surface disinfection, trash removal, carpet extraction and steam cleaning, floor stripping and coating with 3M Non-Resilient finish, and specialized tasks like powerwashing ceramic tile and burnishing floors.
The bidder is required to supply all labor, equipment, and cleaning supplies necessary to perform the specified services at mutually agreed-upon hours, while complying with the school's recycling program and maintaining accountability for building security. The contractor's building supervisor must ensure all doors are locked and secured at the conclusion of daily work hours, with a $150 deduction per incident for failures to properly secure the building. Collegium Charter School reserves the right to reject any and all bids, including products or supplies deemed unacceptable or inadequate for contract performance. No specific pricing information, incumbent contractor details, or contract term length are detailed in this task schedule document, which serves as the specifications reference for the solicitation.
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Text version
1 Revised March, 2026
COLLEGIUM CHARTER SCHOOL
456 Creamery Way, Suite 100, Exton, PA 19341
General Daily Weekly Monthly Quarterly Winter Break
Spring Break
Summer Break Annually 1x/3-year
Period
Regular Services - Restrooms (Student and Staff) Daily Weekly Monthly Quarterly Winter
Break Spring Break
Summer Break Annually 1x/3-year
Period
Regular Services - Common Areas (Entrances, Lobbies, Hallways, Stairwells & Elevators) Daily Weekly Monthly Quarterly Winter
Break Spring Break
Summer Break Annually 1x/3-year
Period
EXTENT OF SERVICE FREQUENCY OF SERVICE
EXTENT OF SERVICE FREQUENCY OF SERVICE
EXTENT OF SERVICE FREQUENCY OF SERVICE
1. Notify building contact of any irregularities (I.E. defective plumbing, unlocked doors, lights left on, inventory requirements, restrooms supplies)
2. Turn off all lights (except those to be left on), secure and lock all doors.
3. Daytime service visit and building walk-throughs
4. Formal customer review.
1. Sweep all floors.
2. Mop floors with disinfectant.
3. Clean and disinfect all basins, vanities, bowls and urinals including walls and partitions.
4. Clean and disinfect all high touch surfaces (light switches, doorknobs and door handles)
5. Wash all mirrors.
6. Empty, clean and disinfect waste receptacles and feminine hygiene receptacles and install new liners.
7. Remove trash to designated area.
8. Clean and disinfect soap and paper towel dispensers.
9. Disinfect restroom entrance doors and handles.
10. High dust all high surfaces / walls.
11. Clean / dust vents and ceiling diffusers.
12. Clean / dust lights.
13. Scrub and re-coat VCT floors; three (3) coats of 3M Non-Resilient floor finish.
14. Strip and apply five (5) coats of 3M Non-Resilient floor finish.
15. Powerwash and seal all ceramic tile restrooms.
1. Dust mop lobby and hallway floors ensuring all dust and debris are removed from corners.
2. Auto-scrub lobby and hallway floors.
3. Clean and disinfect high-touch areas (light switches, doorknobs and cleared counters/ledges).
4. Clean and disinfect water stations.
5. Sweep / vacuum all stairwells.
6. Clean and disinfect handrails.
7. Wet mop / moto-scrub stairwells.
8. Dust stairwell ledges and window sills.
9. Vacuum elevator carpet.
10. Straighten and vacuum walk-off mats.
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2 Revised March, 2026
11. Empty trash receptacles; replace liners as needed.
12. Clean and disinfect elevator control panel(s).
13. Clean entranceway doors (inside & out).
14. High dust all high surfaces / walls.
15. Clean / dust vents and ceiling diffusers.
16. Clean / dust lights.
17. Scrub and re-coat VCT floors; three (3) coats 3M Non-Resilient floor finish.
18. Strip and apply five (5) coats of 3M Non-Resilient floor finish.
19. Extract / steam clean all carpeted floors
20. Clean / dust tops of lockers.
21. Clean and disinfect any desks/chairs in common areas.
22. Clean and burnish all VCT floors.
23. Clean / dust any window blinds.
24. Powerwash / steam clean all trash receptacles.
25. Clean and disinfect student lockers (inside & out).
26. Clean and disinfect all hard furniture.
1. Empty and clean all trash and recycling receptacles; replace liners.
2. Dust mop all accessible hard floor surfaces ensuring all dust and debris are removed from corners, around and underneath desks.
3. Wet mop all hard floor surfaces with disinfectant.
4. Clean all cleared entrance door glass (inside & out).
5. Vacuum all accessible area carpet(s).
6. Clean and disinfect all cleared sinks and counters.
7. Clean and disinfect all high-touch surfaces (light switches, doorknobs and cleared desk areas).
8. Clean and disinfect soap, paper towel and hand sanitizer dispensers.
9. Clean and disinfect pencil sharpeners and telephones.
10. Clean and disinfect desktops and tabletops.
11. Clean and disinfect cleared teacher desks.
12. Clean and disinfect student chairs.
13. Clean and disinfect cleared window ledges.
14. Dust tops of cleared student cubbies / lockers.
15. High dust all cleared high surfaces / walls.
16. Clean / dust vents and ceiling diffusers.
17. Clean / dust lights.
18. Scrub and re-coat VCT floors; three (3) coats of 3M Non-Resilient floor finish.
19. Strip and apply five (5) coats of 3M Non-Resilient floor finish.
20. Extract / steam clean all carpeted floors
21. Clean and burnish all VCT floors.
22. Clean / dust any window blinds.
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EXTENT OF SERVICE FREQUENCY OF SERVICE
Regular Services - Classrooms and
Libraries Daily Weekly Monthly Quarterly Winter Break
Spring Break
Summer Break Annually 1x/3-year
Period
3 Revised March, 2026
23. Powerwash / steam clean all trash receptacles.
24. Clean and disinfect student lockers (inside & out).
25. Clean and disinfect all hard furniture.
26. Clean and disinfect all classroom area (ABC) carpets. (Approximately 40 per year)
1. Empty and clean all trash and recycling receptacles; replace liners.
2. Dust mop all accessible hard floor surfaces ensuring all dust and debris are removed from corners, around and underneath tables and refrigerator/freezer units.
3. Auto-scrub all hard floor surfaces with disinfectant.
4. Clean all cleared entrance door glass (inside & out).
5. Straighten and vacuum all carpets and entrance/walk-off mat(s).
6. Clean and disinfect all high-touch surfaces (light switches, doorknobs, appliances, vending machines).
7. Clean and disinfect soap, paper towel and hand sanitizer dispensers.
8. Clean and disinfect pencil sharpeners and telephones.
9. Clean and disinfect all tables and chairs.
10. Clean and disinfect cleared window ledges.
11. High dust all cleared high surfaces / walls.
12. Clean / dust vents and ceiling diffusers.
13. Clean / dust lights.
14. Scrub and re-coat VCT floors; three (3) coats of 3M Non-Resilient floor finish.
15. Strip and apply five (5) coats of 3M Non-Resilient floor finish.
16. Clean and burnish all VCT floors.
17. Clean / dust any window blinds.
18. Powerwash / steam clean all trash receptacles.
19. Clean and disinfect all hard furniture.
1. Empty and clean all trash and recycling receptacles; replace liners.
2. Dust mop all accessible hard floor surfaces ensuring all dust and debris are removed from corners, around and underneath tables and desks.
3. Auto-scrub all hard floor surfaces with disinfectant.
4. Clean all cleared entrance door glass (inside & out).
5. Vacuum all carpets and mats.
6. Clean and disinfect all high-touch surfaces (light switches, doorknobs, cabinets).
7. Clean and disinfect soap, paper towel and hand sanitizer dispensers.
8. Clean and disinfect pencil sharpeners and telephones.
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EXTENT OF SERVICE FREQUENCY OF SERVICE
EXTENT OF SERVICE FREQUENCY OF SERVICE
Regular Services - Cafeterias and Staff Lounges Daily Weekly Monthly Quarterly Winter
Break Spring Break
Summer Break Annually 1x/3-year
Period
Regular Services - Administrative Offices Daily Weekly Monthly Quarterly Winter
Break Spring Break
Summer
4 Revised March, 2026
9. Clean and disinfect all tables and chairs.
10. Clean and disinfect cleared window ledges.
11. High dust all cleared high surfaces / walls.
12. Clean / dust vents and ceiling diffusers.
13. Clean / dust lights.
14. Scrub and re-coat VCT floors; three (3) coats of 3M Non-Resilient floor finish.
15. Strip and apply five (5) coats of 3M Non-Resilient floor finish.
16. Clean and burnish all VCT floors.
17. Clean / dust any window blinds.
18. Powerwash / steam clean all trash receptacles.
19. Clean and disinfect all hard furniture.
20. Extract / steam clean all carpeted floors
1. Keep in neat and orderly condition.
2. Wet mop floor with disinfectant.
3. Provide restocking supply list to CCS contact.
4. Provide rags for daytime and overnight cleaning.
5. Wash and dry rags and mops for cleaning.
6. Provide and upkeep of all cleaning supply dispensers in janitorial closets.
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EXTENT OF SERVICE FREQUENCY OF SERVICE
General - Janitorial Closets Daily Weekly Monthly Quarterly Winter Break
Spring Break
Summer
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