2-RFP - Cost Analysis 2026.pdf

This is a cost analysis document for custodial cleaning services prepared by Collegium Charter School, a charter institution located in Chester County, Pennsylvania. The school is procuring comprehensive custodial cleaning services that encompass routine school operations, spring break cleaning, winter break cleaning, and summer shutdown cleaning. The solicitation was released on March 10, 2026, with a mandatory walk-through scheduled for either Saturday, March 14 or Saturday, March 21, 2026 at 9:00 AM (RSVP required). Questions from prospective bidders are due by Thursday, March 26, 2026 at 12:00 PM, with bid responses due by Tuesday, April 7, 2026 at 12:00 PM. The project start date is June 15, 2026, and the contract is structured as a multi-year agreement with Years 1 through 3 as firm commitments and Years 4 and 5 as optional renewal periods.

The contractor must provide all labor, equipment, and cleaning supplies necessary to perform the required services under a fixed monthly contract price model that averages costs across twelve months regardless of workload fluctuations during school breaks and summer periods. The scope of work includes compliance with the school's recycling program, general housekeeping and custodial services performed during mutually agreed-upon hours, daily building security and lock-down procedures, and performance of all work to first-class standards. The school reserves the right to reject any products or supplies deemed unacceptable and imposes a $150 penalty per incident for failure to properly secure the building, which covers costs associated with false alarms and emergency securing measures. No specific contract value, set-aside designations, or incumbent vendor information is provided in this cost analysis document.