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135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)
| 1 |
| Demonstrated experience supporting IDEA Part B State Performance Plan/Annual Performance Report (SPP/APR) activities. |
| Yes |_| |
| No |_| |
| 2 |
| Demonstrated knowledge of IDEA Part B requirements, Results-Driven Accountability (RDA), and OSEP reporting requirements |
| Yes |_| |
| No |_| |
| 3 |
| Demonstrated ability to conduct high-level statistical analysis on aggregated and disaggregated student-level data. |
| Yes |_| |
| No |_| |
| 4 |
| Demonstrated experience developing accessible reports, presentations, infographics, and public-facing communication materials. |
| Yes |_| |
| No |_| |
| 5 |
| Demonstrated ability to communicate technical information to diverse audiences including families, LEAs, advisory groups, and policymakers. |
| Yes |_| |
| No |_| |
| 6 |
| Demonstrated experience supporting state-level stakeholder engagement and target setting activities. |
| Yes |_| |
| No |_| |
| 7 |
| Demonstrated ability to maintain confidentiality and comply with all Department data-sharing and security requirements. |
| Yes |_| |
| No |_| |
| 8 |
| Ability to begin work immediately upon contract execution. |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggesting exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 27SEPGT1 COMMBUYS Document #: BD-27-1026-DOE02-DOE01-130975 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
| 1 |
| Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calculated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 points |
| (x5) |
| 25 |
| 2 |
| Preferred Qualifications and Relevant Organizational Experience: |
The bidder demonstrates organizational experience and expertise that exceeds the minimum required qualifications, including experience supporting multiple SEAs, statewide General Supervision systems, QA 23-01 implementation, equity-focused data analysis, stakeholder engagement, technical assistance systems, continuous improvement planning, and OSEP clarification and reporting activities.
| 3 |
| Module-Specific Required Experience and Expertise: |
The bidder demonstrates that it possesses the required qualifications identified for each proposed Module in Attachment A. Consideration will be given to the bidder's demonstrated technical knowledge, subject matter expertise, organizational experience, and ability to successfully perform the specific activities required for the Module(s) proposed.
| 4 |
| Module-Specific Preferred Experience and Expertise: |
The bidder demonstrates experience and expertise that exceeds the minimum module-specific required qualifications identified in Attachment A. Consideration will be given to specialized experience, successful completion of comparable projects, innovative practices, and demonstrated leadership directly related to the proposed Module(s).
| 5 |
| Technical Approach, Project Management, and Vendor Coordination: |
The bidder presents a clear, feasible, and comprehensive approach for completing the proposed scope of work and deliverables. Consideration will be given to the bidder's technical approach, project management methodology, staffing plan, communication protocols, coordination with the Department and other vendors, quality assurance processes, risk management strategies, and ability to successfully manage timelines, deliverables, and contract requirements.
| 6 |
| Experience and Qualifications of Staff: |
The bidder demonstrates that proposed staff possess the knowledge, experience, and capacity necessary to successfully perform the proposed work. Consideration will be given to relevant IDEA experience, technical expertise, project leadership, and the bidder’s ability to provide sufficient staffing resources throughout the contract period.
| 7 |
| Communication, Stakeholder Engagement, and Accessibility: |
The bidder demonstrates experience communicating complex information to diverse audiences and developing accessible materials and presentations. The response reflects the bidder’s ability to facilitate stakeholder engagement, support public reporting, and effectively incorporate stakeholder feedback into continuous improvement efforts.
| 8 |
| Budget and Cost Effectiveness: |
The bidder provides a clear, reasonable, and well-supported budget that aligns with the proposed scope of work and deliverables. Consideration will be given to the appropriateness of proposed
| 9 |
| Equity and Cultural Responsiveness: |
The bidder demonstrates an understanding of educational equity and the importance of addressing disparities affecting students with disabilities and historically marginalized populations. The response reflects the bidder’s ability to incorporate equitable and culturally responsive practices into data analysis, stakeholder engagement, technical assistance, and reporting activities.
Comments:
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