27SEPGT1 - Bid - Final UPDATED.docx
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- Solicitation number
- BD-27-1026-DOE02-DOE01-130975
- Issued by
- Essex County, Massachusetts
About this file
This is a Request for Response (RFR) bid template issued by the Massachusetts Department of Elementary and Secondary Education (DESE) for comprehensive support of the Individuals with Disabilities Education Act (IDEA) Part B State Performance Plan and Annual Performance Report (SPP/APR) activities. The solicitation seeks a vendor or vendors to provide services across seven interconnected modules addressing data collection, analysis, and reporting; stakeholder engagement; technical assistance and professional development; and State Systemic Improvement Plan (SSIP) development and implementation. Vendors may propose as single comprehensive contractors or for specific modules. Responses must be submitted through the COMMBUYS website by August 10, 2026, at 12:00 PM Eastern Time, with questions due by July 31, 2026, at 12:00 PM Eastern Time. No pre-bid conference is scheduled. The initial contract duration runs from the approval date through June 30, 2028, with five renewal options available, each for one-year periods through June 30, 2033. The contract is subject to World Trade Organization (WTO) guidelines and covered under the Commonwealth's Supplier Diversity Program.
The maximum obligation amount for the initial contract duration is $1,170,000, with total potential contract value of $4,170,000 including all renewal options. Funding is derived entirely from federal appropriation (Account #7043-7001). Bidders must commit a minimum 1% financial contribution to Supplier Diversity Program-certified diverse businesses or non-profit organizations, with at least 25% of evaluation points allocated to the SDP Plan. Eight required qualifications must be met for advancement, including demonstrated IDEA Part B SPP/APR experience, Results-Driven Accountability and OSEP reporting knowledge, statistical analysis capabilities, and data confidentiality compliance. Evaluation criteria include nine additional factors assessed on zero to five-point scales with multipliers, covering organizational experience, module-specific expertise, technical approach and project management, staff qualifications, communication and stakeholder engagement, budget and cost effectiveness, and equity and cultural responsiveness. All deliverables must comply with Commonwealth Digital Accessibility Standards (WCAG 2.1 levels A and AA) and Massachusetts Enterprise Information Security Policies and Standards. The contract manager is Greg Tobey, IDEA Data Supervisor, at gregory.tobey@mass.gov or 781-338-3378.
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Text version
135 Santilli Highway, Everett, MA 02149 | 781.338.3000 | TTY: N.E.T. Relay (800).439.2370
Bid Template Request for Response (RFR) |_| | Request for Quote (RFQ) |_| | Departmental Master Agreement (MA) |_|
| COMMBUYS Bid #: |
| BD-27-1026-DOE02-DOE01-130975 |
| Alternate ID (RFR / RFQ / MA #): |
| 27SEPGT1 |
| Bid Title: |
| Comprehensive Support for IDEA Part B SPP/APR |
| Contract Managers Name: |
| Greg Tobey | Email: gregory.tobey@mass.gov |
| Contract Managers Title: |
| IDEA Data Supervisor | Phone: 781-338-3378 |
| Contract Managers Unit: |
| SEPP |
| 1 |
| Brief Description of Bid (Limited to 500 Characters including spaces): This bid seeks to find a vendor to assist the SEPP Office with Comprehensive Support for the State Performance Plan and Annual Performance Report (SPP/APR). The work will cross seven different modules focused on Data Collection, Analysis, and Reporting; Stakeholder Engagement; Technical Assistance, Professional Development, and Continuous Improvement; and the State Systemic Improvement Plan (SSIP) Development and Implementation. This bid is covered under the World Trade Organization (WTO). |
| 2 |
| Acquisition Method: |_| Fee for Service or |_| Outright Purchase (commodity) |
| 3 |
| Number of Vendors: |_| Single |_| Multiple: (If in the best interest of the Commonwealth, the Department reserves the right to award this procurement to either a single vendor or multiple vendors regardless of option selected) |
| 4 |
| Contract User(s): |_| Department of Elementary and Secondary Education Only |
|_| For use by Public School/Districts, with execution of a separate contract, following Chapter 30B requirements – (MA only)
| 5 |
| Expected Duration of Contract: Initial Duration: From: (Approval Date) – To: 6/30/2028 |
Renewal Option: |_| Yes / |_| No If yes, # of Renewals 5 (up to a maximum of 12 months for each renewal option) Renewal Dates: From: 7/1/2028 to 6/30/3033
Anticipated Expenditures, Funding or Compensation for Expected Duration: (please select only 1 option) |_| Contract will have a Maximum Obligation Amount (Initial Duration Amount Only): $1,170,000.00 |_| Contract will be based on Rates (For use with Departmental Master Agreements (MA) only):
Total Contract Amount (Initial Duration PLUS Renewal Amount): $4,170,000.00
| 7 |
| Funding Source*: Federal |_| 100% | State |_| % | Trust |_| % | Capitol |_| % |
Appropriation / Account #: 7043-7001 | Unit Code: | Federal Program Code:
*This information is subject to change prior to and/or during award
| 8 |
| How to respond to this bid posting: All responses must be uploaded to the COMMBUYS website (www.commbuys.com) for this bid, by the bid opening date (as listed below). Emailed responses will not be accepted. Responses not submitted to COMMBUYS on time will not be reviewed. No exceptions. If you need assistance with registering on COMMBUYS and/or uploading your response, please contact the COMMBUYS helpdesk at: OSDHelpDesk@mass.gov or 1-888-627-8283 or |
617-720-3197. Be sure “No Bid” is unchecked when responding. Failure to do so may result in disqualification.
| 9 |
| Bid opening date (all bids must be uploaded to COMMBUYS no later than the date and time below): |
Bid opening date: 8/10/2026 | Bid opening time: 12:00 PM (Eastern Time) |_| Check here if this is a Departmental Master Agreement (MA)Rolling Enrollment Bid (If bid is being set up as an MA, bids will be accepted on an on-going basis from the Date the Bid is Posted to the Final Open Date of: , 12:00 PM ET.
| 10 |
| Pre-Bid Conference: |_| No / |_| Yes |
Date: | Time: (Eastern Time) |_| AM / |_| PM | Location: | Contact Person:
Additional Information:
| 11 |
| Inquiries: Questions will be accepted by logging into COMMBUYS, locating this bid posting and using the Q & A tab feature. |
All Questions with corresponding Answers will be posted to COMMBUYS in either the Q & A tab or as an uploaded document.
Questions Submission Deadline: Date: 7/31/2026 Time 12:00 (Eastern Time) |_| AM / |_| PM image1.gif image2.jpeg
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