250089_IFB_Exhibit_A_Scope_of_Work.pdf
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- Attached to
- Janitorial Supplies
- Solicitation number
- 250089
- Issued by
- Orange County, California
About this file
This is a Scope of Work exhibit for an Invitation for Bid (IFB 250089) issued by the Orange County Transportation Authority (OCTA) in California for the provision of janitorial supplies. OCTA seeks qualified contractors to supply janitorial supplies on an as-needed basis to two facilities: the Garden Grove location at 11790 Cardinal Circle and the Santa Ana location at 4301 W. MacArthur Boulevard. Deliveries must occur within four days of order receipt during business hours of Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding holidays. All supplies must be new and unopened, properly identified with manufacturer numbers and descriptions, and sourced from the Price Summary Sheet provided with the IFB. The contract term is one year initially with one optional one-year renewal term, with a total budget of $200,000 allocated for this procurement.
Pricing for all supplies listed on the Price Summary Sheet must remain firm and fixed for the entire contract period with no increases, surcharges, or adjustments permitted. For miscellaneous supplies not listed on the Price Summary Sheet, contractors must obtain written approval and provide quotes based on current published pricing less applicable discounts, with both list and discounted prices itemized on invoices. Contractors may propose alternate or lower-cost substitutions only with prior written approval from the Material Management Planner and cross-reference documentation demonstrating equivalency. All items supplied carry standard manufacturer warranties, and defective or damaged items must be replaced or credited within fifteen days of notification at no cost to the Authority. Invoices must be submitted via email or mail with complete documentation including purchase order numbers, delivery locations, order dates, and itemized details; invoices exceeding $500 per unit for miscellaneous items require supporting documentation to verify pricing.
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Text version
IFB 250089
EXHIBIT A
SCOPE OF WORK
Janitorial Supplies
1. GENERAL DESCRIPTION:
Contractor shall provide the Orange County Transportation Authority (Authority) requires Janitorial Supplies on an as-needed basis. Deliveries shall be made to the specified Orange County Transportation Authority locations on a scheduled and as-needed basis. All orders must be approved by the Material Management Planner or an authorized designee. Contractor shall maintain the resources necessary to provide all the items listed on the Price Summary Sheet.
2. REQUIRED SERVICES:
a. Contractor shall supply Authority with supplies listed on the Price Summary Sheet for the agreed upon price. Quantities listed are for evaluation purposes only and do not imply any guaranteed minimum or maximum usage by the Authority.
b. All pricing shall remain firm and fixed for the entire term of the contract. No price increases, surcharges, or adjustments will be permitted for any reason during the contract period.
c. Contractor shall deliver or ship Janitorial Supplies within four (4) days after receipt of order.
d. All supplies shall be identified properly and shall include the manufacturer numbers and description.
e. All supplies must be new and unopened; no partial packages.
f. Authority reserves the right to return any or all supplies shipped in error, damaged, defective, duplicated, or incorrect from the contractor at no additional cost.
g. Miscellaneous Supplies:
o For miscellaneous supplies ordered not listed on the Price Summary Sheet, Contractor shall obtain a written approval from the Material Management Planner or a designee prior to processing the order.
o Contractor shall provide and obtain a written approval the Authority with a quote for all miscellaneous supplies prior to shipment or delivery.
o Pricing shall be based on the most current published price, catalog, or other verifiable source, less Contractor’s applicable discount.
o Contractor shall include both the list price and the discounted price on all invoice(s) for miscellaneous supplies purchased.
h. Contractor shall provide Janitorial Supplies as listed on the Price Summary Sheet, but substitution may be accepted on a case-by-case basis.
o Any supplies where the Contractor suggests an alternate or lower cost item, the
Contractor shall provide Authority with a cross-reference guide to show that it is an accurate or acceptable replacement.
o Authority must approve alternate/substitution supply before order is placed.
o Authority reserves the right to reject any alternate/substitution supply proposed.
i. Contractor shall monitor the Authority’s monthly usage and provide a product usage report upon request.
IFB 250089
EXHIBIT A
3. WARRANTY:
Contractor shall provide a standard manufacturer’s warranty on all items supplied. Any defective, damaged, or non-compliant items must be replaced or credited in full within fifteen
(15) days of written notification at no additional cost to the Authority.
4. DELIVERY LOCATIONS AND HOURS:
a. Contractor must supply products supplied under this Agreement as required for both Santa Ana and Garden Grove facilities:
Location Contact Name Contact Phone Number Garden Grove 11790 Cardinal Circle Garden Grove, CA 92843
Angela Hahn 714-668-4571
Carlos Ortiz 714-668-4541
Santa Ana 4301 W. MacArthur Blvd Santa Ana, CA 92704
Jamie Diaz 714-265-4440
Carlos Ortiz 714-668-4541
b. Delivery hours are Monday through Friday, 7:00 am to 5:00 pm, excluding holidays. No weekend deliveries will be permitted unless requested by the Authority.
5. INVOICING AND PAYMENT REQUIREMENTS:
a. Invoice Submission o Invoices must include the following information:
• Contract or Purchase Order Number
• Base Location where the delivery was made.
• Order date and itemized details of the purchase.
• If miscellaneous parts are purchased that exceed a unit price of $500, proper documentation (e.g., manufacturer or contractor catalog page, or copy of contractor’s invoice) must be provided to verify the discount or markup.
b. Invoice Submission Methods o Invoices should be submitted via email to:
ContractorInvoices@octa.net o Or by mail to:
Orange County Transportation Authority P.O. Box 14184 Orange, CA 92863-1584 Attn: Accounts Payable
c. Payment Processing Delays o Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) will result in processing delays, and subsequently the payment schedule.
mailto:ContractorInvoices@octa.net
File details come from the government source that posted it. Updated .