250089_ICE.pdf
PDF 263 KB Posted
- Attached to
- Janitorial Supplies
- Solicitation number
- 250089
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a janitorial supplies procurement. The requisition seeks to establish a one-year initial term contract with one one-year option extension (1+1) to replace the existing contract C32709. The contract covers janitorial supplies with a term end date of July 31, 2025. The estimate was prepared by Elvis Diaz, Section Manager III in CAMM, on July 31, 2025, under Purchase Requisition No. R000482.
The total cost estimate for this procurement is $200,000, which represents the entire budget allocation for the one-year initial term and option extension period. The cost estimate was substantiated using prior contract usage data with a 6% increase applied to historical spending. The materials/services cost of $200,000 comprises the sole cost element, with no direct labor, overhead, IT support, travel, subcontractor, or other direct costs included in the estimate. Funding is sourced from Budget Year FY25/26 with the Ellipse reference number 2166-D3107-9DP-7799 fully allocated at 100%, and Ellipse Requisition 35612. The ICE document was completed in accordance with OCTA's procurement procedures and submitted to Contracts Administration & Materials Management (CAMM) along with the requisition and scope of work.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Janitorial Supplies. Establish a one
(1) year initial term contract and one (1) year option extension (1+1)
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000482
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 07/31/2025
Requestor: Elvis Diaz Section Manager III - CAMM Phone Ext.: 5884 Name Title
Signature:
Cost
Estimate: $ 200,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This requisition is to establish a one (1) year initial term contract and one (1) year option extension (1+1) for Janitorial Supplies, replacing contract C32709. The cost estimate is based on prior contract usage, with a 6% increase.
Amount $200,000
2166-D3107-9DP-7799 - 100%
Budget Year: FY25/26, Ellipse REQ 35612
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Elvis Diaz
REElvis Diaz Date: 07/31/25
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Janitorial Supplies $ 200,000.00 $ 200,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 200,000.00
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