24-8265_Exhibit_I_-_Supplemental_Terms_Conditions.pdf

EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS

SUPPLEMENTAL TERMS AND CONDITIONS (LOCAL AGENCY)

CONTENTS:

GENERAL NOTES………………...…………………………………….. 2

PERMIT CONDITIONS………….……………………………………….. 2

PROJECT SCHEDULE………………….………………………………. 3

SUBMITTAL OF SHOP DRAWINGS…….……………………………… 3

PROTECTION OF LOCAL ROADS……..………………………………. 3

WATER……………………………………………………………………

ALLOWANCES………………………………………………………….…. 3

FUEL & BITUMINOUS COST ADJUSTMENTS NOT PROVIDED

CONTRACTOR PRESENTATIONS……………………………………... 4

PROJECT INFORMATION SIGN………………………………………… 4

MAINTENANCE OF TRAFFIC………………………………………..…

UTILITY COORDINATION……………………………….……………….. 5

VIBRATION AND SETTLEMENT MONITORING……………………… 5

OFFSITE INSPECTION…………………………………………………….. 5

CONSTRUCTION ACCESS……………………………………………….. 5

AS-BUILT / RECORD DRAWINGS ……………………………………… 5

CLEARING AND GRUBBING ACTIVITIES……………………………… 7

GENERAL COORDINATION ITEMS……………………………………… 7

DRAINAGE PIPE & STRUCTURES……………………………………… 8

EXHIBIT I

SUPPLEMENTAL TERMS AND CONDITIONS (LOCAL AGENCY)

GENERAL NOTES

1. The County may, at its discretion, use the Visa/Master card credit network as a payment vehicle for goods and/or services purchased as a part of this contract.

PERMIT CONDITIONS

See Permits for conditions that may affect project construction.

Permits have been obtained from:

SFWMD – Individual Environmental Resource Permit (Obtained/Attached) Application No. 230510-38578 Permit No. 11-108960-P Collier County

USACE – Section 404 Permit (Obtained/Attached) Application No. SAJ-2024-03917 Permit No. SAJ-2024-03917

SFWMD – Standard Permit (Obtained/Attached) Application No. 230501-38473 Permit No. 16774-R

FWC – 10 or Fewer Burrows (Pending: Will be in place prior to Construction) Application No. TBD Permit No. TBD

Note: Dewatering Permit – Contractor will need to obtain from SFWMD.

National Pollutant Discharge Elimination System Permit – Contractor will need to obtain from FDEP.

Pre-construction Meeting with SFWMD & Big Cypress Basin (BCB) – Contractor will need to schedule and hold a pre-construction meeting with the SFWMD & BCB representative (Cody Frier, 239-348-7530 ext. 7820, cfrier@sfwmd.gov) prior to construction and/or utilization of the SFWMD’s ROW.

PROJECT SCHEDULE

The contractor shall submit, along with their Bid, a Preliminary Construction Schedule of Events that conveys their basic understanding of the project and schedule requirements/limitations.

A complete (detailed) Project Schedule will be required once Contractor is notified of the Successful Bid. This schedule shall be updated monthly to reflect progress/deviations.

SUBMITTAL OF SHOP DRAWINGS

Shop drawings are required as set forth in the specifications. Payment will not be made for these items of work until shop drawings have been received, reviewed, and approved by the Engineer.

PROTECTION OF LOCAL ROADS

This project is located along and adjacent to numerous local roads. The contractor shall protect these roads and respect the privacy of the surrounding properties by limiting access to and egress from the project. The contractor shall post written notice of this requirement on the jobsite and include this provision in contracts with their subcontractors and suppliers.

The contractor shall be responsible for all damages to local roads as a result of their employees, subcontractors or suppliers not complying with this restriction.

WATER

No bid item is provided for water. The cost of providing water shall be included in the unit price for work that requires it.

ALLOWANCES

Included within the Bid Schedule is an allowance to cover various elements of the work that, although engineered, unforeseen conditions may occur, some of a public health and safety nature. The Owner has determined this allowance and considers it a reasonable budgetary estimate to promptly manage unforeseen conditions, including those of a public health and safety nature. The allowance may not fully represent the actual cost of work. If the cost of work exceeds the allowance amount, the Owner will provide additional allowance funds to complete the work or accept the work in its current state of completion. The allowance will be calculated as 8% of the project bid total.

FUEL & BITUMINOUS COST ADJUSTMENTS NOT PROVIDED

Section 9-2.1.1 Fuels and Section 9-2.1 Bituminous Materials of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, FY 2023-24, are deleted. While it is recognized that a primary cost factor of this bid is based on the price of

Rita Iglesias Highlight Bid Schedule reflects 8.5% of total for the owner's allowance.

petroleum and that conditions in this market could become unstable and beyond the control of the bidder, it is also recognized that the availability of funding to compensate for future cost increases will be even scarcer should this occur. The county chooses not to obligate itself for these costs and has not provided for these cost adjustments in the contract. The Contractor shall take this risk into consideration when submitting their bid.

CONTRACTOR PRESENTATIONS

At the discretion of the County, the Contractor may be required to provide a brief update on the Project to the Collier County Board of County Commissioners, “Board”, up to two (2) times per contract term. Presentations shall be made in a properly advertised Public Meeting on a schedule to be determined by the County Manager or his designee. Prior to the scheduled presentation date, the Contractor shall meet with appropriate County staff to discuss the presentation requirements and format. Presentations may include, but not be limited to, the following information: Original contract amount, project schedule, project completion date and any changes to the aforementioned since Notice to Proceed was issued. All costs associated with participating in this process will be included in the contract price of Bid Item 101-1: Mobilization.

PROJECT INFORMATION SIGN

The Contractor and the Contractor’s Engineer of Record shall design, provide, and install project information signs at the beginning and ending of the project prior to start of construction. The Contractor shall coordinate sign content and style with the County CEI prior to fabrication. For bidding purposes, the Contractor may assume minimum sign dimensions of 8 foot wide by 4 foot high mounted on adequate support posts. Contractor proposed sign dimensions, content, locations, and positions must be approved by the County prior to installation. The Contractor is responsible for maintaining each project sign for the duration of the project. All costs required to design, provide, install, and maintain the project signs shall be included in the unit price for Bid Item 101-1: Mobilization.

MAINTENANCE OF TRAFFIC

Temporary Traffic Control Plans have been included to show basic phasing and access requirements. Not all required signs, striping and temporary pavement are shown. All maintenance of traffic (MOT) shall conform to FDOT Standard Index 106-600 Series and FDOT Standard Specifications Section 102. Substantial deviation from the Traffic Control Scheme depicted in the plans will require a MOT Plan (Signed and Sealed by a Florida Professional Engineer) submitted 21 days prior to construction for County and CEI approval.

All MOT related costs not itemized shall be included under Pay Item 102-1.

Note: Safe access to homes and businesses must be maintained at all times. Any temporary closures for minor work shall be coordinated with adjacent landowners a minimum of 30 days prior to potential temporary closures.

UTILITY COORDINATION

The Contractor shall coordinate any and all utility relocations or proposed interruption of services with the Utility Agency Owner (request an official meeting) within 30 days of Notice to Proceed. This meeting will be to establish requirements with regards to any interruption of service during proposed utility relocations. Contractor shall note the severe restrictions with regards to interruption of services and limits interruptions to certain times of the year.

Contractor will not be entitled to any delays caused by restrictions imposed on construction activities. If properly coordinated, the Contractor will have sufficient time within the Contract to construct required improvements.

Should any utility be damaged, the contractor shall be responsible for all repairs including the need for both on-site and off-site pumper trucks.

VIBRATION AND SETTLEMENT MONITORING

Vibration and settlement shall be provided in accordance with FDOT Standard Specification Section 108. Refer to Section 8.5 of the Structure Geotechnical Report for list of properties to be monitored for vibration and settlement.

OFFSITE INSPECTION

The CEI will provide Quality Assurance for items manufactured off-site. The Contractor shall use only plants that maintain the required qualifications, Quality Control Programs per Section 105, and are listed on the FDOT list of qualified producers.

The Contractor shall give the CEI seven (7) calendar days’ notice of activities taking place off-site so they can arrange for Quality Assurance. Out of State activities require fourteen

(14) days’ notice to the CEI.

CONSTRUCTION ACCESS

Means and methods for construction access to the site shall remain the Contractor’s responsibility. The Contractor shall adhere to all permit requirements for the Project and shall obtain any additional permits required for their selected construction method(s) at the Contractor’s expense. Any such permit application(s) shall be included in the Contractor’s CPM Schedule.

AS-BUILT/RECORD DRAWINGS

As-Built/Record Drawings are to be provided to the County’s Project Manager within thirty

(30) days of substantial project completion. One copy in the following formats: PDF, AutoCAD, and a hard copy.

When changes to the plans are required after contract award, all final drawings, specifications, plans, surveys, reports, computation books, or documents shall be issued by a responsible Florida Professional Engineer, Licensed Architect and/or Florida –licensed Surveyor and must be signed, dated, and stamped with the engineer’s and/or Surveyor’s seal as applicable. The Professional Engineer and/or Licensed Surveyor may be part of the contractor’s staff or the Engineer of Record for the contract plans. The Engineer of record must be notified of all revisions and/or modifications made to the contract documents.

During the construction of a bridge or any structure, all foundation construction records such as pile driving records, shaft tip elevations, and borings shall be included as part of the as-built documents. These records provide critical information necessary for future inspection, maintenance, emergency management, enhancement, reconstruction, and/or demolition of these structures. These records shall be delivered to the Owner’s representative at the completion of the project and prior to final payment to the contractor.

The Contractor and his Florida Registered Professional Surveyor and Mapper (P.S.M.) are responsible for the Project’s As-Built/Record Drawings unless otherwise specified within the Technical Plans and Specifications.

Prior to construction commencement, the Contractor shall meet with the Design

Professional and P.S.M. to determine the Project’s critical points to the final As-Builts.

The Contractor shall also coordinate with the Design Professional and P.S.M. to facilitate measurement at those critical Project points.

The Contractor’s Final Payment shall be withheld pending the Design Professional and P.S.M. Certification of the contracted improvements is per design.

During the progress of the work the Contractor shall keep and maintain one (1) “Approved for Construction” copy of all project plans, drawings, specifications, and any addenda, written amendments, change orders, work directives orders, supplemental agreements and other written interpretations and clarifications.

It is suggested that there be an “Approved for Construction Ghosted Plan Set” for the

Contractor’s use. The Contractor shall also note to show updated construction deviations annotated in red line as well as any approved design changes authorized by the Design Professional. All deviations shall be initialed and dated by the Contractor.

All survey information depicted on the As-Built Drawings shall be collected under the direct supervision of the P.S.M. in accordance with Florida Statute Chapters 177 and 472 and Chapter 61 G-17 of the Florida Administrative Code.

All major shop drawings such as beams, beam bearing plates, lighting, retaining walls, structural steel components, and any temporary attachments left in place, shall also become part of the As-Built Drawings.

For final inspection, an As-Built set (signed and sealed not required at this point) is needed to verify the field work.

All costs incurred in creating, maintaining, and submitting as-built / record drawings are considered incidental to the items of work. No separate payment will be made.

CLEARING AND GRUBBING ACTIVITIES

Refer to FDOT Standard Specifications Section 110

Additional Notes:

The Contractor shall perform all required clearing and grubbing activities as well as the placement of fill/embankment to allow the early relocation of utilities.

Clearing and Grubbing includes but is not limited to: Vegetation Removal, Drainage Inlet and Pipe Removal, Pavement Removal, Concrete Removal, Sign Removal, Etc…

The intent is for Clearing and Grubbing be performed in “Phases” so segments of the Project Site are not cleared and left with no construction activity for long periods of time.

Rock Removal/Presence of Rock Note the presence of Limerock.

Contractor shall perform independent field reviews prior to bidding, review Geotechnical Reports and visit Project Sites currently under construction within the area (E.g., Vanderbilt Beach Road Extension Project).

Contractor will not be entitled to additional compensation due to differing site conditions due to presence of rock. The cost of excavation, removal, and processing shall be included in Bid Item 120-1.

Rock removal, processing, dewatering, etc. is incidental to the item of associated work. No additional payment or contract time for removal/processing of rock will be allowed.

GENERAL COORDINATION ITEMS

Coordination with other Projects/Contractors

During the Course of the Project, additional projects may be under construction within the project area or connected to portions of this project. Coordination with additional projects and contractors may/will be required.

Projects include but are not limited to:

Vanderbilt Beach Road Extension Project (Project No. 60168): Collier Blvd. (CR951) to 16th St. NE o The Vanderbilt Beach Road Extension Project intersects 16th St NE between 10th Avenue NE and 12th Ave NE. This project was designed and permitted as a separate project (by others) and is currently under construction. Roadway construction within these limits is excepted from the 16th St NE Bridge Project with only a 6-foot sidewalk proposed along the west side of the road to provide pedestrian continuity along the corridor.

Golden Gate Canal Maintenance Access Ramp (Project No. 60212.1): North End at 891 14th St. NE o Refer to SFWMD Permit No. 16774-R Special Condition 3 specifying completion of the maintenance access boat ramp (by others) prior to work commencing associated with aforementioned permit.

Drainage Pipe & Structures

The minimum length of drainage pipe tying into a structure shall be no less than 2 feet. If conditions dictate less than 2 feet, following the engineers (EOR) approval a concrete collar shall be used and no additional payment will be allowed.