2300023273p03.pdf

23273p03

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Phased Solicitation Update #3

Subject:

Responses to Bidder Inquiries Revisions to Phased Solicitation 23273 Revisions to Attachment 1 - Office Supplies Workbook Revisions to Attachment 4 - Insurance Requirements Revisions to Attachment 6 - Bidder Submission Checklist

DATE: November 21, 2023

PHASED SOLICITATION: 23273 BID OPENING DATE | TIME: December 12, 2023 1:30 PM

GROUP & TITLE: 23000 | Miscellaneous Office Supplies (Statewide)

OGS DESIGNATED CONTACTS:

Stacie Craft CMS 1 518-473-4271 stacie.craft@ogs.ny.gov

Melissa Carriero CMS 2 518-474-0795 melissa.carriero@ogs.ny.gov

Jamie Nusbaum AD 518-474-5340 edward.nusbaum@ogs.ny.gov

The Office of General Services (OGS) has given careful consideration to the inquiries regarding Phased Solicitation 23273 for Miscellaneous Office Supplies (Statewide) during the inquiry period that ended on October 13, 2023.

Answers to inquiries may be obtained at Procurement Services Bid Calendar:

https://ogs.ny.gov/procurement/bid-opportunities

In addition to publishing responses to the inquiries, OGS has revised Phased Solicitation 23273 (Revised 11/21/23), Attachment 1 – Office Supplies Workbook (Revised 11/21/23), Attachment 4 – Insurance Requirements (Revised 11/21/23), and Attachment 6 – Bidder Submission Checklist (Revised 11/21/23).

The revised Phased Solicitation and Attachments are being released simultaneously with the responses to the inquiries. A list of revisions to the Phased Solicitation and Attachments are provided on Pages 3 through 10 of this document.

https://ogs.ny.gov/procurement/bid-opportunities

Group 23000 – Miscellaneous Office Supplies (Statewide)

All other terms and conditions of the Phased Solicitation remain unchanged. All Bids shall be considered on the basis of this amendment. It is the Bidders’ responsibility to submit the most current versions of all Phased Solicitation documents.

If submitting a bid, this Phased Solicitation Update should be signed, attached to, and made a part of your bid.

BID OF (COMPANY): ______________________________________________________________

ADDRESS: ______________________________________________________________________

CITY, STATE, ZIP: ________________________________________________________________

SIGNATURE OF BIDDER: __________________________________________________________

PRINTED COPY OF SIGNATURE: __________________________________ DATE: ___________

The list below is provided as a convenience. Bidders are directed to refer to the actual document and the answers to the inquiries for the specific language changes and clarifications. Bids submitted will be evaluated based on the revised Phased Solicitation and Attachments.

REVISIONS TO PHASED SOLICITATION (REVISED 11/21/23)

• List of Attachments following the Table of Contents, has been revised to reflect revised Attachments.

• Section 1.1, Overview, has been revised to reflect the approximate number of Non-Core List Products listed in Attachment 1 - Office Supplies Workbook (Revised 11/21/23).

• Section 1.4, Key Events/Dates, has been revised to reflect revised dates for the following events:

o OGS Procurement Services’ Responses to Bidder Questions o Phase 1 Bid Opening Date and Time

• Section 1.10, Appendices and Attachments has been revised to reflect revised Attachments.

• Section 1.11, Conflict of Terms, has been revised to reflect the revised Phased Solicitation and

Attachments.

• Section 3.4, Content of Phase 1 Bid Package, has been revised to reflect revised Attachments.

• Section 3.5, Bid Envelopes and Packages, has been revised to reflect the new Bid Opening Date and

Time.

• Section 5.1, Method of Award, has been revised to reflect the approximate number of Non-Core List

Products listed in Attachment 1 - Office Supplies Workbook (Revised 11/21/23).

• Supplementary to the information above, references to any revised attachments specified herein have been revised throughout the Phased Solicitation to reflect the most current versions of the attachments.

23273p03 Page 4 of 10

REVISIONS TO ATTACHMENT 1 – OFFICE SUPPLIES WORKBOOK (REVISED 11/21/23)

INSTRUCTIONS

The following provision has been added to the end of the first paragraph of each section: “In the event of a discrepancy between the Manufacturer Part Number (MPN) or Universal Product Code (UPC Code) and the Item Description and/or Unit of Measure, the specified MPN or UPC shall prevail.”

CORE LIST

The following changes have been made to the Core List:

Item Number

Manufacturer or Brand Name

Manufacturer Part No. (MPN) or Universal Product Code (UPC)

Item Description

Unit of Measure

(UOM)

Estimated Annual Purchases

Notes

8 NESTLE 068274194627 8 OZ

PURIFIED

WATER

24/CT

CT 64,825 Item Number 8 has been revised to reflect a new referenced Product.

15 PEPPERIDGE

FARM

PPF13539 CHEDDAR

GOLD

FISH

1.5OZ

72/CT

CT 13,608 The Manufacturer Name (MPN) has been revised.

86 LOGITECH LOG920009473 SLIM

FOLIO

IPAD

COVER

7TH 8TH

9TH GEN

GRAPHITE

EA 2,074 Item Number 86 has been revised to reflect a new referenced Product.

163 NESTLE 068274834578 0.5 L

PURIFIED

WATER

24/CT

CT 12,456

Item Number 163 has been revised to reflect a new referenced Product.

23273p03 Page 5 of 10

NON-CORE LIST

The following changes have been made to the Non-Core List:

Item Number

Sub-Category Manufacturer or Brand Name

Manufacturer Part No. (MPN) or Universal Product Code (UPC)

Item Description

Unit of Measure

(UOM)

Estimated Annual Purchases

Notes

NC9 BREAKROOM FORT JAMES

CORP DIXIE

DXESX20PATHPK DIXIE ULTRA

20OZ HEAVY

BOWLS

125/PK

PK 727 The Item Description and Unit of Measure (UOM) have been revised to reflect a Pack Size of 125.

NC24 BREAKROOM FORT JAMES

CORP DIXIE

CH0180DX7 DIXIE

CUTLERY

KEEPER

180/PK

PK 1,339 This item is a duplicate of Core List Item Number 161 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

NC31 BREAKROOM DART

CORPORATION

DCCY7PK CLEAR

PLASTIC CUP

7 OZ 100/PK

PK 4,561 The Manufacturer Part Number (MPN) and Item Description have been revised.

The new Item Number is NC30.

NC47 BREAKROOM GEORGIA

PACIFIC

PRODUCTS

DXECH0180DX7 ASSORTED

CUTLERY

180/PK

PK 1,060 This item is a duplicate of Core List Item Number 161 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

23273p03 Page 6 of 10

Sub-Category Manufacturer or Brand Name

Manufacturer Part No. (MPN) or Universal Product Code

(UPC)

Item Description

Unit of Measure

(UOM)

Estimated Annual Purchases

Notes

NC61 INK/TONER

BROTHER

BROTHER

INTERNATION

CORP

BRTTZE2312PK

BROTHER

TZE-231 12MM

BKWHT 2/PK

PK 5,006 This item was relocated from the Ink & Toner Subcategory to the Technology - Elec. & Accessories Subcategory; succeeding Item Numbers have been revised to account for the move of this item to the new subcategory.

The new Item Number under the Technology - Elec. & Accessories Subcategory is

NC579.

NC82 INK/TONER

HEWLETT

PACKARD

PACKARD

TOA39AN#140

HP 902 XL/902

BLACK AND

CMY 4/PK

PK 829 The Manufacturer Part Number (MPN) and Item Description have been updated.

The new Item Number is NC79.

NC115 INK/TONER

PACKARD

HEWLETT

PACKARD

HEWCE505XD HP 05X HY

BLACK

TONER 2/PK

PK 314 The Manufacturer Part Number (MPN), Item Description, and Unit of Measure (UOM) have been updated.

The new Item Number is NC112.

NC206 JANITORIAL &

SANITATION

KIMBERLY

CLARK CORP

KCC21271

KLEENEX

PRF. TISSUES

CUBE 95/BX,

6 PK

PK 14,827 The Manufacturer Part Number (MPN) and Unit of Measure (UOM have been revised.

The new Item Number is NC203.

23273p03 Page 7 of 10

Sub-Category Manufacturer or Brand Name

Manufacturer Part No. (MPN) or Universal Product Code (UPC)

Item Description

Unit of Measure

(UOM)

Estimated Annual Purchases

Notes

NC239 JANITORIAL &

SANITATION

BROTHER

INTERNATION

CORP.

BRTTZE241

P-TCH TAPE

3/4IN

BLK/WHT

EA

1,425 This item was relocated from the Janitorial & Sanitation Subcategory to the Technology - Elec. & Accessories Subcategory;

succeeding Item Numbers have been revised to account for the move of this item to the correct subcategory.

The new Item Number under the Technology - Elec. & Accessories Subcategory is NC580.

NC261 OFFICE

SUPPLIES

3M

CORPORATION

MMM559VAD6PK EASEL PAD

POST-IT

25X30 6/PK

PK 653

This item is a duplicate of Item Core List Number 36 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

NC368 OFFICE

SUPPLIES

SANFORD

CORP

SAN22480PP

FLIP CHART

MARKER

COLOR 8/PK

PK 6,254

This item is a duplicate of Core List Item Number 213 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

NC376 OFFICE

SUPPLIES

AVERY

PRODUCTS

CORPORATION

RED43461

QUAD RULE

COMPBK 5X5

80SHT

EA

17,321

List Item Number 154 and has been removed; succeeding Item Numbers have been revised to

23273p03 Page 8 of 10

Sub-Category Manufacturer or Brand Name

Manufacturer Part No. (MPN) or Universal Product Code (UPC)

Item Description Unit of Measure

(UOM)

Estimated Annual Purchases

Notes

NC377 OFFICE

SUPPLIES

DIXON-

TICONDEROGA

DIX 14412

PENCIL DIXON

NO.2 YW

144/BX

BX

3,037

List Item Number 179 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

NC457 OFFICE

3M CORPORATION

MMM38506

SUPER

STRENGTH

48MMX50M 6/PK

PK

1,704

List Item Number 71 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

NC469 OFFICE

SUPPLIES

GENERAL BINDING

CORP ACCO

TOP7533 PAD LGL RL

PERF LTR WE

12/PK

PK 795

List Item Number 139 and has been removed; succeeding Item Numbers have been revised to account for the removal of this item.

NC473 OFFICE

QUALITY PARK

QUA69022 ENVELOPE

PULL & SEAL

SEC #10 -

500/BX

BX 3,031

The Item Description has been revised.

The new Item Number is NC463.

NC479 OFFICE

ELMERS

PRODUCTS INC

EPI1675X TEACHER PRO

SHARPENER

BLACK

EA 247 This item a duplicate of Non-Core List Item Number NC422 (New Item Number NC414) and has been removed; succeeding Item Numbers have been revised to account for the removal of this

NC486 PAPER XEROX

XER3R02641

8.5X11 COPY

PAPER CS IP

5000ST -

10RM/CT

CT

List Item Number 122 and has been removed; succeeding Item Numbers have been revised to

23273p03 Page 9 of 10

Sub-Category Manufacturer or Brand Name

Manufacturer Part No. (MPN) or Universal Product Code

(UPC)

Item Description Unit of Measure

(UOM)

Estimated Annual Purchases

Notes

NC487 PAPER HEWLETT

PACKARD

HEW112000

8.5X11 PRINT PPR

20# 500/REAM

RM 1,323

List Item Number 51 and has been removed; succeeding Item Numbers have been revised to account for the removal of this

NC489 PAPER HAMMERMILL

HAM105007

8.5X11 COPY

PAPER, 500

SHEETS/REAM 10

REAMS/CARTON

CT 555 This item is a duplicate of Core List Item Number 1 and has been removed; succeeding Item Numbers have been revised to

NC517 TECHNOLOGY –

ELECTRONICS &

ACCESSORIES

DURACELL

DISTRIBUTING

INC.

DURMN1500B24

BATTERY AA

ALKALINE 24/PK

PK 2,381 This item is a duplicate of Core List Item Number 20 and has been removed; succeeding Item Numbers have been revised to

NC524 TECHNOLOGY –

ELECTRONICS &

ACCESSORIES

DURACELL

DISTRIBUTING

INC.

MN2400B240002

BATTERY AAA

ALKALINE 24/PK

PK 1,397 This item is a duplicate of Core List Item Number 14 and has been removed; succeeding Item Numbers have been revised to

GROUP 23000 – Miscellaneous Office Supplies (Statewide)

23273p03 Page 10 of 10

REVISIONS TO ATTACHMENT 4 – INSURANCE REQUIREMENTS (REVISED 11/21/23)

• The following language has been removed from the end of the first paragraph of Section B.1.:

[explosion, collapse & underground coverage].

REVISIONS TO ATTACHMENT 6 – BIDDER SUBMISSION CHECKLIST (REVISED 11/21/23)

• Revised to reflect revised Attachment versions.

• An additional question has been added for Bidder submission of all Bid Solicitation Updates with original ink signature.