2300023273att06-biddersubmissionchecklist_rev_112123_0.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Miscellaneous Office Supplies (Statewide)
- Contract number
- 23273
- Issued by
- New York
About this file
This document is a Bidder Submission Checklist for Phased Solicitation #23273 for Miscellaneous Office Supplies, issued by the New York State Office of General Services (OGS). The checklist is designed for potential bidders to ensure they have submitted all required documentation for a comprehensive bid response, covering multiple New York state counties including Albany, Erie, Nassau, New York City, and numerous others across the state.
The solicitation appears to be for a statewide contract for office supplies, with specific requirements for bid submission including completed workbooks, certifications, insurance proof, vendor information, and various state-mandated forms such as EEO Staffing Plans, MWBE and SDVOB Utilization Plans, and tax certifications. Bidders must submit documents in PDF format, converted for Optical Character Recognition, and provide two USB drives with complete document sets. The bid process emphasizes compliance with New York State procurement regulations, vendor responsibility, and commitment to diversity in business participation.
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Bidder Submission Checklist
| PHASED SOLICITATION 23273 - MISCELLANEOUS OFFICE SUPPLIES |
| ATTACHMENT 6: BIDDER SUBMISSION CHECKLIST (Revised 11/21/23) |
Bidder Name
The following checklist must be completed and submitted with your Bid. It is intended to acquaint the Bidder with all items of information that must be submitted with the Bid. Failure to respond or submit any item may render the Bid non-responsive.
| Item | Response | |
| 1 | Did Bidder submit a completed page 1 of the Solicitation with original ink signature (PDF)? | |
| 2 | Did Bidder submit a completed page 2, signed Bidder Certification and Affirmation, of the Solicitation with original ink signature (PDF)? | |
| 3 | Did Bidder submit a completed Attachment 1 - Office Supplies Workbook (Revised November 21, 2023) (Excel)? | |
| 4 | Did Bidder submit a completed Attachment 2 - NYS Required Certifications with original signature (PDF)? | |
| 5 | Did Bidder submit a completed Attachment 3 - Encouraging Use of NYS Businesses (PDF)? | |
| 6 | Did Bidder submit proof of compliance with Attachment 4 - Insurance Requirements (Revised November 21, 2023) (PDF)? | |
| 7 | If "No," is Bidder prepared to submit proof of compliance with insurance requirements upon request from OGS? | |
| 8 | Did Bidder submit a completed Attachment 5 - Bidder Information Questionnaire (all tabs) (Excel)? | |
| 9 | Did Bidder submit a completed Attachment 6 - Bidder Submission Checklist (this document) (Revised November 21, 2023) (Excel)? | |
| 10 | Did Bidder submit a completed Attachment 9 - Certification Under EO16 with original ink signature (PDF)? | |
| 11 | Did Bidder submit a completed Attachment 10 - Contractor/Reseller/Distributor Information Sheet (PDF)? | |
| 12 | Did Bidder submit a completed Attachment 11 - Distributor's Certificate with original ink signature, if Bidder is not a Distributor (PDF)? | |
| 13 | Did Bidder submit Appendix C – Federal Funding Agency Mandatory Terms and Condition, with original ink signature, with Section 10 completed (PDF) | |
| 14 | Did Bidder submit Appendix D – Supplier Agreement, with original ink signature (PDF) | |
| 15 | Did Bidder submit a completed signed Equal Employment Opportunity Staffing Plan (EEO 100) (PDF) with original ink signature? |
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 15 Did Bidder submit a completed signed MWBE Utilization Plan (MWBE 100) (PDF) with original ink signature?
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 16 Did Bidder submit a completed signed SDVOB Utilization Plan (SDVOB 100) (PDF)with original ink signature?
The form is available at https://ogs.ny.gov/veterans/division-service-disabled-veterans-business-development-compliance-and-reporting 17 Has Bidder completed and certified the NYS Vendor Responsibility Questionnaire with original ink signature or Certification that a Questionnaire has been completed online?
Forms are available on the OSC website at https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire
| 15 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? |
| 16 | Did Bidder submit a completed signed and notarized ST-220-CA Contractor Certification to Covered Agency, as required by New York State Tax Law § 5-A (PDF)? |
The ST-220-CA form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf 17 Did Bidder complete ST-220-TD, notarized with original ink signature and submit directly to the Department of Taxation and Finance as required by New York State Tax Law § 5-A?
The ST-220-TD form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
| 18 | Has Bidder checked the NYS Contract Reporter (https://www.nyscr.ny.gov) and the OGS website (https://ogs.ny.gov/procurement/bid-opportunities) for any Bid Solicitation Updates, including responses to Vendor Questions? |
| 19 | Has Bidder submitted the most up-to-date versions of the Solicitation documents as posted on the OGS website and released through the NYS Contract Reporter? |
| 20 | Did Bidder submit documents requested in PDF format as an Adobe Acrobat PDF file that has been converted to allow for Optical Character Recognition (OCR) |
(see https://www.adobe.com/acrobat/how-to/ocr-software-convert-pdf-to-text.html).
| 21 | Did Bidder submit all required documents on two (2) USB flash drives, with each USB flash drive containing a complete set of the submitted documents? |
| 22 | Has Bidder included a copy of a completed Page 1 and Page 2 of the Solicitation in the the Bid envelope or package, and labeled the outside of package with the following? |
1. BID ENCLOSED (preferably bold, large print, all capital letters)
2. Phased Solicitation #23273
3. Bid Opening Date and Time
4. The number of boxes or packages (e.g., 1 of 2; 2 of 2) 23 Did Bidder submit all Bid Solicitation Updates with original ink signature (PDF)?
23273_Attachment 6 &K000000(Revised 11/21/23) Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
File details come from the government source that posted it. Updated .