2300023273att05-bidderinformationquestionnaire.xlsx
XLSX spreadsheet 36 KB Posted
- Attached to
- Miscellaneous Office Supplies (Statewide)
- Contract number
- 23273
- Issued by
- New York
About this file
This document is a Bidder Information Questionnaire for Phased Solicitation 23273, a statewide contract for Miscellaneous Office Supplies issued by New York State's Office of General Services (OGS). The questionnaire is designed to collect comprehensive information from potential vendors seeking to provide office supplies to New York State government entities, with a focus on verifying bidder qualifications, business capabilities, and compliance with state procurement requirements.
The solicitation seeks a vendor capable of providing a minimum of 5,000 office supply products, with the ability to process and ship orders to over 5,000 delivery locations across New York State. Key requirements include maintaining a business establishment for at least five consecutive years, offering an online web-based ordering system, accepting NYS Purchasing Cards, and providing a dedicated NYS website for electronic ordering. The contract appears to have specific provisions for order minimums (potentially less than $50), delivery compliance rates, and potential restocking charges. Bidders are also evaluated on their existing government contracts, pricing competitiveness, and potential certifications such as Minority/Women-Owned Business Enterprise (MWBE) or Service-Disabled Veteran-Owned Business status.
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General Questions
| Phased Solicitation 23273 - Miscellaneous Office Supplies (Statewide) |
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE |
| General Questions |
Bidder Company Business Name
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Bidder Company Business Name | |
| 2 | D/B/A – Doing Business As (if applicable) | |
| 3 | Federal Tax ID # | |
| 4 | Address | |
| 5 | City | |
| 6 | State | |
| 7 | Zip Code | |
| 8 | Bidder Contact Name | |
| 9 | Bidder Contact Phone | |
| 10 | Bidder Contact Email | |
| 11 | Bidder's PRINCIPAL PLACE OF BUSINESS: "Principal Place of Business" is the location of the primary control, direction and management of the enterprise (State of): | |
| 12 | Does Bidder have the required 10-digit NYS Vendor ID Number? | |
| 13 | If yes, please provide | |
| 14 | If no, did Bidder complete and submit the OSC Substitute W-9 form to OGS as described in the Solicitation Section titled NYS Vendor File Registration, prior to submitting this bid document? | |
| 15 | Is Bidder a disregarded entity for tax purposes? | |
| 16 | If yes, please list the name of Bidder’s owner/parent company | |
| 17 | If yes, please list the Federal Tax ID # of Bidder’s owner/parent company | |
| 18 | Does Bidder have a contract with any other federal, state or local governmental entity, including General Services Administration (GSA) / Veterans Affairs (VA), on similar products, quantities, terms and conditions? If yes, provide a link for each contract, if available. | |
| 19 | Are prices quoted for this solicitation the same as or lower than those quoted other federal, state or local governmental entities (including GSA/VA contracts) on similar products, quantities, terms and conditions? | |
| 20 | If Bidder answered "No" to question above, please explain: | |
| 21 | Does Bidder offer an online web-based ordering system? | |
| 22 | If awarded a contract, will Bidder accept the NYS Purchasing Card (see Appendix B, Purchasing Card) at no additional charge, for orders up to and including $50,000? | |
| 23 | If Bidder requires a minimum purchase amount for orders placed using the NYS Purchasing Card, please indicate the minimum purchase amount: | |
| 24 | If Bidder limits the maximum acceptable purchase amount for orders placed using the NYS Purchasing Card, please indicate the maximum purchase amount: | |
| 25 | If Bidder offers an additional discount for purchases made with the NYS Purchasing Card, enter it here (%): | |
| 26 | Does Bidder offer a prompt payment discount for payments made in less than 30 days after receipt of a proper invoice? | |
| 27 | If yes, please detail the additional discounts by providing the percentage of discounts and the specific number of days within which payment must be made for the discounts to apply (for example: 2% / 15 days; 1% / 20 days): | |
| 28 | NOTE: Purchasing Card and prompt payment discounts will not be considered in determining low bid, but Purchasing Card and/or prompt payment payment discounts of any size may be considered in awarding tie bids. | |
| 29 | Person to contact for questions relating to this Bid submission: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 30 | Person to contact for Contract Administration issues: | |
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 31 | Customer Service contact for New York State Contract Orders during normal business hours: | |
| List normal business hours (Specify M-F, Sat, Sun): | ||
| Contact Name: | ||
| Title: | ||
| Phone: | ||
| Toll Free Phone: | ||
| Email: | ||
| 32 | Entity information that will appear on invoices, for orders placed directly with the Contractor, if different from Bidder Company Business information above. | |
| Invoicing Entity Company Name: | ||
| Federal Tax ID #: | ||
| NYS Vendor ID #: | ||
| Is payment made to the above Entity/Federal Tax ID#? |
Note: If yes, the invoicing entity NYS Vendor ID must be referenced on Purchase Orders
| 33 | Is Bidder listed as a certified Minority or Women-Owned Business Enterprise in the NYS Empire State Development Directory of Certified Minority- and Women-Owned Businesses, located at https://ny.newnycontracts.com (click on "Search the Directory" under "NYS Directory of Certified Firms"). |
| 34 | If yes, please indicate Minority-Owned (MBE), Women-Owned (WBE), or Minority- and Women-Owned (MWBE). |
| 35 | Is Bidder listed in the Directory of New York State Service-Disabled Veteran-Owned Businesses located at: https://online.ogs.ny.gov/sdvob/search? |
| A Bidder that is a Small Business as defined in New York State Finance Law Section 160(8) will be identified by OGS in the OGS Contract Award Notification upon award of the Contract. |
"Small Business" means a business which:
(a) is resident in New York State;
(b) is independently owned and operated;
(c) is not dominant in its field; and,
(d) employs one hundred or fewer persons
| 36 | Is Bidder a New York Small Business as defined above? |
| 37 | Total number of people employed by your business: |
| 38 | Total number of people employed by your business in New York State: |
| 39 | Place of manufacture of Product(s) bid: |
| 40 | Are all Product(s) bid manufactured in NYS? |
| 41 | Are all Product(s) bid manufactured outside NYS? |
| 42 | Are the Product(s) bid manufactured both in NYS and outside NYS? |
BIDDER/OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS
Pursuant to Procurement Lobbying Law (SFL § 139-j)
| 43 | Has any Governmental Entity made a finding of non-responsibility regarding the Bidder in the previous four years? |
| 44 | If yes, was the basis for the finding of non-responsibility due to a violation of State Finance Law § 139-j? |
| 45 | If yes, was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? |
If yes, please provide details regarding the finding of non-responsibility below.
| Governmental Entity: |
| Date of Finding of Non-Responsibility: |
| Basis of Finding of Non-Responsibility: |
(add additional pages if necessary with content clearly labeled)
| 46 | Has any Governmental Entity terminated a Procurement Contract with or withheld a Procurement Contract from the Bidder due to the intentional provision of false or incomplete information? If yes, please provide details below. |
| Governmental Entity: | |
| Date of Termination or Withholding of Contract: | |
| Basis of Termination or Withholding: |
(add additional pages if necessary with content clearly labeled)
Phased Solicitation 23273 - Miscellaneous Office Supplies
&K00000023273_Attachment 5 &A
Page &P of &N
Solicitation Specific Questions
| ATTACHMENT 5 - BIDDER INFORMATION QUESTIONNAIRE |
| Solicitation Specific Questions: |
Bidder Name
Instructions: Complete all questions below. Questions may have a drop-down menu from which to select your response.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Identify the name of the Printed Catalog and/or Online Marketplace being bid. | |
| 2 | Identify the number of years of experience Bidder has had in the provision of Miscellaneous Office Supplies (see Section titled, Bidder Qualifications) | |
| 3 | Are Products available only on a direct basis from Contractor only or can Products also be obtained from Resellers? | |
| 4 | Has Bidder maintained a business establishment capable of processing and shipping large numbers of orders to over 5,000 delivery locations in New York State in a timely and efficient manner, in accordance with Section titled, Bidder Qualifications? | |
| 5a. | Pursuant to Section titled, Minimum Bidder Qualifications, has Bidder provided evidence Bidder has been in business for a minimum of five (5) years supplying Miscellaneous Office Supplies, who has the ability to provide a minimum of 5,000 Products meeting the scope of the Phased Solicitation? | |
| 5b. | Pursuant to Section titled, Minimum Bidder Qualifications, has Bidder provided evidence Bidder has maintained a business establishment capable of performing the work herein described for the past consecutive three (3) years, immediately preceding the Phase 1 Bid Opening Date, and is capable of processing and shipping large numbers of orders to over 5,000 destinations throughout the State of New York? | |
| 5c. | Pursuant to Section titled, Minimum Bidder Qualifications, has Bidder provided evidence Bidder has held at least one contract with a government entity for the sale of Miscellaneous Office Supplies and provided a dedicated Internet site for such contract within the past consecutive three (3) years immediately preceding the Phase 1 Bid Opening Date, and provided a copy of such contract(s) with their Bid? | |
| 6 | Does Bidder agree to all reporting requirements pursuant to Section titled, Report of Contract Usage if awarded a contract? | |
| 7 | Is Bidder capable of accepting orders verbally via toll-free number; manually, via facsimile; and electronically via the Internet through a web-based ordering system on a dedicated NYS website, as described under Section titled, Ordering | |
| 8 | Does Bidder agree to establish and maintain a dedicated NYS website specifically for the resulting Contract that has a web-based ordering system with the capability of receiving electronic orders from over 5,000 Authorized Users via the internet, as described under Section titled, Dedicated NYS Website/Web-Based Ordering | |
| 9 | If awarded a Contract, will Bidder honor orders for less than the $50.00 minimum order? | |
| 10 | If yes to the question above, please specify the minimum order dollar amount Bidder will accept. | |
| 11 | Does Bidder agree to meet the delivery requirements specified in Section titled, Product Delivery? | |
| 12 | Does Bidder agree to maintain a Delivery Compliance Rate as specified in Section, Product Delivery? | |
| 13 | Is there a Restocking Charge for Product returns due to Authorized User error? Note: See Section titled, Product Returns and Exchanges. | |
| 14 | If yes to the question above, please specify what percentage of the NYS Net Price or monetary amount will be charged for returns. |
NOTE: The restocking fee cannot exceed the cost of the Net Price of the returned or exchanged Product.
| 15 | Does Bidder currently provide a toll-free telephone number for purchasing Miscellaneous Office Supplies as described under Section titled, Ordering? |
| 16 | If Bidder does not currently maintain a toll-free number, does Bidder agree to establish one if awarded the Contract, as detailed in Section titled, Ordering? |
Phased Solicitation 23273 - Miscellaneous Office Supplies
&K00000023273_Attachment 5 &A
Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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