Miscellaneous Office Supplies (Statewide)

The New York State Office of General Services (OGS) Miscellaneous Office Supplies Statewide Contract covers a comprehensive range of office and operational products across six primary categories: Paper, Ink & Toner Cartridges, Office Supplies, Janitorial and Sanitation Supplies, Technology/Electronics and Accessories, and Breakroom Supplies. The contract is designed to provide authorized users, including state agencies, political subdivisions, public authorities, and local governments, with a centralized procurement vehicle for essential office supplies. With approximately 820 total products, including a Core List of 240 products representing 75% of overall spend and a Non-Core List of 580 products across twelve subcategories, the contract offers a robust and flexible solution for government procurement needs.

The contract is awarded to Staples Contract & Commercial LLC for a three-year period from July 26, 2024, to July 25, 2027, with potential renewals for up to two additional years. The statewide contract covers all of New York State and is structured as a commodity contract with a two-phase bidding process, including an electronic reverse auction managed by eBridge Business Solutions, LLC. The contract includes specific diversity and inclusion goals, with a 3% Service-Disabled Veteran Owned Business (SDVOB) participation requirement and a 30% Minority and Women-Owned Business Enterprises (MWBE) goal, split equally between Minority-Owned Business Enterprises (MBE) and Woman-Owned Business Enterprises (WBE).

The Individual Delivery Vehicle (IDV) features a single awarded vendor (Staples Contract & Commercial LLC) with specific requirements including maintaining a minimum of 5,000 products, providing a dedicated NYS website for electronic ordering, and offering competitive pricing. The contract includes a transaction fee of 0.50% of purchase prices in the first contract year, not to exceed $49,500. Minimum order requirements have been established at $25.00, with contractors required to provide detailed order confirmations and maintain specific ordering capabilities. The contract allows for multiple resellers and distributors, with a focus on ensuring comprehensive product availability and efficient procurement processes for authorized users across New York State.