2026 Aerial Drone Herbicide Application - Schedule A - Statement of Work.docx

Enter your company name Schedule A – Statement of Work Request for Proposal (RFP) No. 260000002500 Bureau of Development - Environmental Services Aerial Drone Herbicide Application This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background The Michigan Department of Transportation (MDOT) Environmental Services Section manages the statewide MDOT wetland mitigation program. MDOT routinely spot sprays with herbicide for the control of Phragmites (Phragmites australis) within several of its wetland mitigation sites.

Scope The Contractor will provide safe and effective use of herbicide (herbicide provided by MDOT) via aerial drone spraying. The application will be applied by the acre. The areas to be sprayed will be defined by MDOT and provided to the Contractor via the Location Specification Sheets (LSS). It is advised that the Contractor visit each site location prior to the application date(s) to preliminarily plan the application flights. Work will be performed late summer/early fall at MDOT’s discretion. MDOT will provide the Contractor with seven (7) working days’ notice prior to the optimal treatment dates for each treatment location. The Contractor must communicate with the specific MDOT Program Manager for each spray site at least 24 hours prior to spraying at that site.

MDOT will provide a pesticide application plan which must be followed by the contractor. MDOT will also provide guidance on access controls, signage, and public contacts. The MDOT Program Manager will evaluate whether the application was performed in the correct areas with the appropriate precision to avoid spray drift and damage outside the designated areas. MDOT representatives may observe the pesticide mixing process to be sure the proper chemicals are being used and that they are being mixed to specification as they see fit.

Project Prevailing Wage Requirements The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must download Official Prevailing Wage Rates for each respective county here: https://www.michigan.gov/leo/bureaus-agencies/ber/wage-and-hour/prevailing-wage/prevailing-wages-by-county. Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work.

General Requirements The Contractor must adhere to the following:

A. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services to do all things necessary for or incidental to the performance of work, as set forth in this document and attached documentation.

B. Except where otherwise indicated within this Schedule A, all materials and workmanship must be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition [see MDOT - Standard Specifications for Construction (state.mi.us)], and in accordance with any relevant/applicable Frequently Used Special Provisions (2020), and any relevant/applicable Supplemental Specifications (2020).

C. The Contractor will follow American National Standards (ANSI) for the applicable contract activities and as stated within this Schedule.

D. The Contractor is directly and solely responsible for disposal of surplus and unsuitable material as stated within the currently published MDOT Standard Specifications for Construction, 205.03.P.2.

E. The Contractor must possess a valid Michigan Commercial Pesticide Applicator’s Certificate for the duration of the Contract period and will provide the certification number to the Contract Administrator.

F. Prior to starting work, the Contractor must supply MDOT proof of current valid certification as listed below:

i. Michigan Commercial Pesticide Applicator’s Certificate

ii. Federal Aviation Administration (FAA) Part 107 Remote Pilots Certification

iii. FAA Part 137 Commercial Agricultural Aircraft Operations Certification G. Throughout the life of the Contract, it is the Contractor’s sole responsibility to keep these documents current. The Contractor has no more than ten (10) days prior to the expiration date of a document to send a replacement to the Contract Administrator. Failure to provide this information prior to its expiration date may result in cancellation of the Contract.

H. Any delay in work will be communicated to the MDOT Program Manager.

I. The Contractor must provide transportation for their personnel to and from the worksites.

J. No alcohol or controlled substances are allowed while working on State owned or State managed lands.

K. MDOT will not be responsible for any citations, fines or tickets received, while performing contract Activities.

L. The Contractor is responsible for any damage done to any property while performing Contract Activities and will be required to make repairs accordingly.

M. The Contractor’s crew must be prepared and outfitted to work in inclement weather conditions including rain, snow, sleet, and freezing rain. Tree planting will be performed unless the weather is unusually severe.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Pilot Credentials The Contractor must provide qualified pilots for the operation of the aircraft being used. Each pilot must have a currently valid remote pilot’s certificate. MDOT reserves the right to refuse participation by any pilot in the interest of safety or satisfactory work performance.

Contract pilots must be current and capable of piloting aircraft for the types of mission to be flown.

Pilots who have not had previous experience flying for the State of Michigan may be required to demonstrate their flight proficiency on an actual flight test, at the Contractor’s expense, if deemed necessary by MDOT.

Equipment

· The Contractor must use a GIS-capable drone for use that can utilize shapefiles for herbicide application.

· All aircraft which are proposed for use shall be properly licensed under the regulations of the FAA. Aircraft must fully comply with FAA directives and specifications and to any pertinent laws and regulations of the State.

· The Contractor shall be responsible for all operating supplies required for the aircraft as well as servicing and repair.

Application and Spraying

· Application must be in accordance with the chemical label.

· Spraying must be performed with low (under 10 mph) or no wind conditions.

· MDOT will provide or obtain the following:

Pesticide application plan.

Obtain any necessary wetland permits.

MDOT reserves the right to refuse participation by any pilot in an interest of safety or satisfactory work performance as determined by the State of Michigan.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Transition Contract Execution Contract start date will be September 1, 2026.

Post-Contract Transition Invoices must be sent within 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Service Requirements Reporting The Contractor must submit, to the MDOT Project Manager, a brief written report within two (2) weeks of site completion. The report must include an overall assessment of work done, issues which arose and how they were resolved, and any considerations from the Contractor’s viewpoint for future work.

Chemical volume, temperature, windspeed, wind direction, and application times must be documented by the site and reported to MDOT within 2 weeks of application in an electronic format, preferably Microsoft Excel.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Staffing MDOT Representative The Contractor will carry out this project under the direction and control of the following MDOT Program Manager:

Jeremie Wilson, Resource Specialist Bureau of Development – Environmental Services 425 West Ottawa Street Lansing, MI 48933; WilsonJ3@michigan.gov; 517-335-4394 Contractor Project Manager

· The Contractor must appoint one individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”). Enter contact information below.

· The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Program Manager.

Contractor Program Manager Contact Information Name & Title

Office Phone

Mobile Phone

Email Address

Emergency Contact and 24/7 Telephone Number The Contractor must specify two emergency contacts who must be available 24 hours a day 7 days a week to receive emergency work orders or if the Project Manager cannot be reached.

Primary Emergency Contact Information Name & Title

24/7 Phone

Non-Key Personnel The Contractor must notify the Contract Administrator at least 10-calendar days before removing or assigning non-key personnel.

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor.

· Of the total bid, the price of the subcontractor’s work.

· Whether the Contractor has previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Required Subcontractor Information Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Total percentage of subcontracted work that will be performed by GDBE subcontractors: Insert %

Pricing Price Term Pricing is firm for the entire length of the Contract.

Ordering Authorizing Document The appropriate authorizing document for the Contract will be a State issued Purchase Order Contract.

Invoice Requirements All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Invoices are to be emailed to the MDOT Program Manager, Jeremie Wilson, at: WilsonJ3@michigan.gov and Administrative Assistant, Casandra Keip, at: KeipC1@michigan.gov.

Payment Methods The State will make payment for Contract Activities Sigma/Vendor Self Service via Electronic Funds Transfer (EFT): Welcome to CGI Advantage Vendor Self Service Portal: Home (michigan.gov).

As required by MCL 18.1283, the Contractor must electronically register with the State.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

Bidder Response

Bidder must provide a copy of any applicable licensing agreement either in this response box or identified here as an attachment to this RFP.

Describe how you will comply with the requirement(s)

Required Functionality Relating to Data Retention, Disposal, and Retrieval The State has legal obligations to retain, dispose, and retrieve State Data along with obligations to manage and secure State Data. To meet these obligations, the Solution must allow the State to:

· Retain all data for the entire length of the Contract.

· Delete its data or request the deletion of its data, even data that may be stored offline or in backups.

· Transfer its data back to the State or to a new vendor or new solution.

· Transfer its data to the Archives of Michigan as may be required by a retention and disposal schedule.

· Retrieve data, even data that may be stored offline or in backups.

Except as otherwise stated in the Contract, Contractor will not dispose of, delete, or destroy State Data without the prior written approval of the State.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if Contract Activities are not completed by the date identified in the Statement of Work, the State is entitled to collect liquidated damages in accordance with the Table 108-1 of the 2020 Standard Specifications for Construction for each day Contractor fails to remedy the late or improper completion of the Work.

Table 108-1: Schedule of Liquidated Damages For Department Oversight

Calendar Day

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Environmental and Energy Efficiency Product Standards The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States Department of Agriculture certified bio-based product label. Contractor must describe how products that meet these requirements are identified or otherwise labelled and list any exceptions to this requirement.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as add details:

Hazardous Chemical Identification In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Mercury Content Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Bidder Response

☐ I confirm the above requirement and agree with no exception

Brominated Flame Retardants The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

Bidder Response

☐ I have reviewed the above requirement(s) and agree with no exceptions.

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

List all exceptions – either in the Exceptions List table below or identified here as an attachment to this RFP labelled as add details:

Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS) The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

Bidder Response

☐ I confirm the above requirement and agree with no exception

RFP 260000002500 – 2026 Aerial Drone Herbicide Application 1 image1.png