2025186 10 Passenger Crew Carrier Solicitation~1.pdf

REQUEST FOR QUOTES (RFQ) for 10 Passenger Crew Carriers

OREGONBUYS NO. S-25800-00014144

Issue Date: July 25, 2025

Issuing Office: State of Oregon, acting by and through the

Oregon Department of Emergency Management (OEM or Agency)

RFQ Single Point of Contact (SPC): Christian Nasset Address: 3930 Fairview Industrial Drive SE

Salem, OR 97302 E-mail: Christian.a.nasset@oem.oregon.gov

Offer Due Date and Time: August 29, 2025, at 3:00 PM PST

This RFQ includes the following attachments:

ATTACHMENT A SAMPLE PURCHASE ORDER

ATTACHMENT B OFFEROR INFORMATION AND CERTIFICATION SHEET

ATTACHMENT C REFERENCE CHECK FORM

ATTACHMENT D PRICE QUOTE FORM

ATTACHMENT E OPTIONAL EQUIPMENT

ATTACHMENT F RESPONSIBILITY INQUIRY

ATTACHMENT G REQUIREMENT VERIFICATION

Introduction

The State of Oregon, acting by and through the Oregon Department of Emergency Management, (“OEM or Agency”), is issuing this Request for Quotes for two (2) 10 Passenger Crew Carriers under its authority set forth in ORS 401.551(3)(d).

Additional details on the Scope of the goods or services or both are included in section 4 below.

1. Event Schedule

EVENT DATE TIME (PT)

Due date for questions/ requests for clarification August 1 , 2025 3:00 PM PST

Answers to questions/ requests for clarification (approx.) August 8, 2025 3:00 PM PST

Quote due date and time August 29, 2025 3:00 PM PST Notice of intent to award (approx.) September 15, 2025

Substantive questions and answers will be issued as official addenda to this RFQ.

Changes or modifications to this RFQ shall be binding on OEM only if in the form of written addenda issued by OEM.

OEM will provide addenda by posting them to OregonBuys. In addition, the OEM may directly provide addenda to directly solicited firms. Anyone who has received a copy of this RFQ from a source other than OEM is responsible for checking with the SPC or online postings for any notifications or addenda. OEM is not responsible for sending addenda to any unknown potential Offerors.

2. Background Information

The Oregon Department of Emergency Management (OEM) coordinates and maintains a statewide emergency services system for emergency and disaster communications.

OEM leads collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause.

Pursuant to ORS 401.551, OEM has authority to manage the State Preparedness and Incident Response Equipment (SPIRE) grant program. Through SPIRE, the State provides equipment to local governments and other recipients for emergency preparedness. The program funds the purchasing and distribution of equipment, including vehicles and other property, to be used during an emergency to decrease the risk for loss of life and property damage.

3. Description of Goods and/or Services:

The SPIRE grant program is looking to purchase two (2) Ten Person Crew Carrier Apparatus and shall meet or exceed NFPA Safety Standards. This vehicle must be rugged and suitable for on and off-road conditions. SPIRE grant funds only allow for equipment and freight, training is not an allowable cost, therefore we ask that those costs be a value add or kept to a minimum. Below are the minimum specifications needed:

• 10-person seating: 8-person Crew Seating + 2-person Cab Seating

• Top Speed: 72mph

• GVWR: Minimum 26,000lbs

• Wheelbase range: 160in – 170in

• Cab to Axle (CA): 96in – 98in

• After Frame: 69in – 74in for rear body mounting

• Tow Hooks: 2, inside rail, frame mounted

• Frame Rails: Heat treated alloy steel; Minimum resistance bending moment (RBM) of

1,400,000 Inch Pounds; 120,000 pounds per square inch yield.

• Axle configuration: (set-back front axle); rear locking differential with Driver Control

Differential Lock (DCDL switch)

• Front Axle: min 12,000 lbs capacity

• Front Suspension: parabolic taper leaf springs with shock absorbers

• Rear Axle: min 21,000-23,000 lbs capacity; differential; locking, driver-controlled;

magnetic drain plug; gearing for 72 mph;

• Rear Suspension: 23,000 lbs capacity air spring suspension; suspension air control valve pressure release control in cab;

• Brake System: Dual Air system; heavy duty spring actuated parking brake; Air brake

ABS; automatic slack adjusters; air dryer with heater; spring break modulator valve; drain valve; Air Compressor. (shall include appropriate covers/protections for off- road conditions)

• Engine: Diesel, 330+ HP @ 2200 RPM, 950+ lb-ft torque;

Including:

- Air Cleaner, dual element, fire retardant material;

- Fuel/water separator and fuel filter in a single assembly, with water-in-fuel sensor and heater

- Block Heater 120 volt

- Fan Drive, two-speed; direct drive;

- Grille; air intake ember screen/ guard;

- Bug screen (behind grille)

• Transmission: Automatic; close ratio, 6-speed with double overdrive with PTO provision, including oil level sensor; less retarder.

• Software Capability: Apparatus shall be compatible with Cummins Insight diagnostic software, Allison Doc Diagnostic Software, Diagnostic Link for chassis and Meritor ABS software.

• Electrical System/ batteries: 12V DC, 220-amp alternator capacity, at least three12V maintenance-free batteries (min 2500 CCA total), power inverter for radio chargers (at least 1500-watts). Steel battery box preferred. Master electrical switch near driver seat.

• Fuel Tank: 70-gallon capacity; maximum ground clearance possible; top draw.

• Diesel Exhaust Fluid (DEF): 7-gallon capacity; maximum ground clearance possible. Include proper DEF tank protection (armor/plate) for off-road conditions.

• Steering Column: tilting

• Steering Gear: power

• Cab Interior: Seat (Passenger and Driver) shall have NFPA compliant air suspension; 3-point style seat belts (red or orange); overhead storage pockets; dome light with automatic dimming, cab door activated push ON/OFF; sun visors; USB outlets; tinted glass; interior grab handles; exterior cab steps.

• Back-up: back-up alarm min 102dBA, must have ON/OFF switch accessible by driver; back-up camera is preferred. Wide mirrors.

• Interior Gauge Cluster Display: English, speedometer, tachometer, engine coolant temperature, fuel gauge, oil pressure gauge, low battery voltage, transmission temperature; seatbelt warning; air cleaner restriction. Low level coolant level (with audible alarm).

• HVAC system: separate climate control systems (front /back) heating/cooling, min 33,000 BTU, (60,000 BTU preferred); must include ember guards; fresh air filters for

HVAC.

• Crew Cab Body: rear entry door, rear entry step, exterior grab handle, 8 Personnel seats, 250lbs weight allowance; high back seats, arm rests, reclining, heavy duty vinyl; each section much have cup holder and an enclosed storage compartment for crew’s personal items; overhead reading lights (1 per seat); each section shall include 2-USB charging ports; ample overhead gear storage compartments with cargo retention system spanning full length and width of the compartment (note this must be designed to accommodate packs with fire shelters); tinted windows with insect screens; interior flooring shall provide a non-slip surface.

• Emergency Exits: min 2 interior windows and 1 roof exit.

• Exterior compartments: minimum of 10 total,11 preferred. Adjustable shelving with reflective edges; Compartments must be able to accommodate a variety of tools including chainsaws, hand tools, fuel, bar oil; rear compartment(s) for fuel must include fire-resistant filtered vents; a custom drawer that pulls out (ideally driver’s side above wheel well) and can serve both as a metal surface for chainsaw maintenance, but also has additional storage (lid-style) for chainsaw accessories is preferred.

Compartments shall have lighting that is automatically activated when opened. D- Ring Handles preferred.

• Emergency lighting: full-width LED lightbar with red/ white sections (NFPA compliant), turn signals shall have directional indicators.

• Scene light: LED scene lights, including one directional light (stick) on rear side preferred.

• General lighting: DOT lights, fog lamps (only turn on with switch), and ground lights.

• Siren: electronic siren with PA;

• Reflective Markings: DOT- approved tape on all sides and rear.

• Tires: (front and rear) 11R22.5; load range H; 16ply; must include one full size spare fixed to the cab and chassis.

• Paint: UV-resistant base/clear coat, Red, OEM SPIRE decal shall be placed on the rear side of the crew cab.

• Warranty: min 5-year extended warranty on powertrain, min 3-year on chassis, min 10 years on structure and paint is preferred.

OPTIONAL ITEMS (not scored):

• Additional Air suspension - for crew cab seating.

• Data Recorder (seatbelt and engine data with approx. 100hrs of data).

• Winch

• Compressed Air access in one exterior compartment (for cleaning gear)

The 10 Person Crew Carrier will be delivered to the following location. At time of delivery, the 10 Person Crew Carrier must be fully functional and response ready. We are looking for the earliest possible delivery time.

Clackamas Fire Fleet and Logistics 153800 SE 180th Ave Milwaukie, OR 97015

Quote must include and identify any delivery, freight, shipping or transportation costs or fees.

4. Quotation Submittal:

Quotes must be received on or before the Offer Due Date and Time at the location identified above to be considered. Quotes will not be accepted after the Offer Due Date and Time. Quotes must be sent electronically through OregonBuys (https://oregonbuys.gov/).

Offeror shall submit one copy of its Quote and all other submittal requirements, with Attachment B - Offeror Information and Certification Sheet bearing the Offeror’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx).

The Price Quote must be submitted as a separate electronic response file.

If Offeror believes any of its Quote is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478). Offeror shall also mark as “Confidential” in OregonBuys all attachments to its Quote that Offeror believes are exempt from disclosure.

OEM may require any clarification it needs to understand a Quote. OEM may reject all Quotes or to cancel this RFQ if in its sole determination, it is in the best interest of the State.

5. Submittal Requirements:

https://oregonbuys.gov/

Quotes must address each of the items listed in this section and all other requirements set forth in this RFQ. Offeror shall describe the Goods to be provided or the Services to be performed or both. A Quote that merely offers to provide the goods or services as stated in this RFQ may be considered non-Responsive to this RFQ and will not be considered further.

a. Attachment B - Offeror Information and Certification Sheet (fill out all information and sign)

i. Offeror shall complete and submit Attachment B Offeror Information and Certification Sheet.

ii. Failure to demonstrate compliance with Oregon Tax Laws and sign the Offeror Information and Certification Sheet may result in a finding of non- Responsibility.

b. Attachment C – Reference Check Form (not scored, fill out)

Offeror shall complete and submit Attachment C. References must be from current or former client firms for similar projects performed for any clients within the last 5 years. References must be able to verify the quality of previous, related Work.

OEM may check to determine if references provided support Offeror’s ability to comply with the requirements of this RFQ. OEM may use references to obtain additional information, or verify any information needed. OEM may contact any reference (submitted or not) to verify Offeror’s qualifications.

c. Attachment D - Price Quote Form (Fill out. List pricing for model and minimum specifications only).

Offeror shall complete and submit Attachment D detailing the equipment Offeror intends to provide meeting or exceeding the requirements set forth in Section 4 above, and setting forth the delivery timelines to the locations designated.

Offeror should detail in its Quote whether Offer will provide any additional services related to the equipment, including training, support and maintenance. Offeror shall describe those services. Offeror should detail delivery times. Offeror may also complete Attachment E Optional Equipment form and if so, must include an itemized breakdown of costs for optional equipment and any value-added product or services.

d. Attachment F - Responsibility Inquiry (Fill out all information and sign)

Offeror shall complete and submit Attachment F, Responsibility Inquiry.

OEM will make a determination of responsibility prior to awarding a contract under this RFQ.

e. Warranties and other Documents

Offeror shall submit copies of warranty, and any other documents Offeror believes are relevant.

6. Evaluation and Award:

Quote submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State. “Best Value” is based solely on the evaluator’s determination of what best meets the needs of OEM taking into account the following considerations:

• Offered Product o Does this vehicle meet the requirements for wildfire response in austere environments?

o Does this vehicle emphasize/ highlight safety of personnel and equipment?

o Does proposed product meet requirements in Scope of Work?

• Estimated Delivery Schedule o How quickly can product be delivered?

• Value o Detailed total budget of product, freight, and training provide best value.

OEM, if it awards a Contract, will be based upon the “Best Value” determination.

OEM may award less than the full description of goods or services described in this RFQ.

7. Protests No protest opportunity is required or allowed in accordance with ORS401.551

8. Contract Negotiation:

Upon selection of an Offeror(s), OEM intends to issue a Purchase Order in the form attached hereto as Attachment A.

Upon delivery, all ownership-related documentation to OEM’s address listed below and must include the following:

• Copy of itemized invoice for the vessel and trailer (including the HIN and VIN) – must show the value of each piece of equipment.

• Delivery Confirmation (Date / Point of Contact)

• Certificate of Origin(s)

• Warranty Documentation (if applicable)

• Any pertinent educational material – including maintenance schedules (if applicable)

• All vehicles purchased in Oregon will include the Vehicle Privilege Tax. All vehicles purchased outside of Oregon must include a certificate of Vehicle Use Tax Payment.

https://www.oregon.gov/dor/forms/FormsPubs/publication-or-591-c_612-006.pdf

OEM Address:

Oregon Department of Emergency Management Attn: SPIRE - Ari Nordquist 3930 Fairview Industrial Drive SE Salem, OR 97302-1166 https://www.oregon.gov/dor/forms/FormsPubs/publication-or-591-c_612-006.pdf https://www.oregon.gov/dor/forms/FormsPubs/publication-or-591-c_612-006.pdf

OREGONBUYS NO. S-25800-00014144