Pre-Proposal_Conference_Slides.pdf

Saratoga Bunkhouse 1282D719R0002

Brush Creek/Hayden Ranger District

PRE-PROPOSAL CONFERENCE

Mar 21, 2019

* These charts summarize, but do not change any of the requirements in 1282D719R0002

AGENDA

Contract Requirements Overview

Proposal Preparation Instructions

Evaluation Criteria

Site Walk-through

Final Q&A

Contract Requirement Overview*

Disclaimer: Funds are NOT presently available for this effort. The Government reserves the right to cancel, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

We are still under a Continuing Resolution Authority and due to the shutdown, the WO is behind in distributing funding.

DESCRIPTION OF WORK

This project consists of site preparation and the construction of a single-story 2300 square foot, 10-person bunkhouse, appliances, a covered porch, site utilities for water, sewer, gas, power and telecommunications.

Optional items include additional appliances, air conditioning, parking lot paving, three (3) RV trailer pads and on-site parking, as well as parking for fleet vehicles. We estimate the magnitude of this project

(including options) to be between $500,000 and $1,000,000.

Desire project to complete by May 31, 2020 in the advance of fire season.

Proposal Preparation Instructions

TECHNICAL, PAST PERFORMANCE, and PRICE

Technical Proposal – Page 43-44

1A firm’s Technical Approach (HOW the work will be done) will be evaluated based on the following sub-factors:

a. Project Schedule- consists of a detailed time line of how the project will be completed within allotted contract time;

b. Quality Control Plan, includes but not limited to a plan for performing testing, grades and tolerances, and quality control of subcontractors work;

c. Sub-Contractors that perform key elements of work and expected to perform more than

20% of the work;

d. Biobased products and energy efficient requirements..

Past Performance – Page 43-44

Complete a Past and Current Contract Information Sheet for each related project completed in the last 3 years.

Proposal Preparation Instructions (cont’d)

Price/Business Proposal – Section L - Page 34

1. Standard Form 1442 with Blocks 14-20 completed.

2. Complete prices for all items in Schedule of Items (RFP page 5) *

3. Mark the appropriate box in clause K.2 para (b) Annual Representations and

Certifications (page 21). Since SAM registration is required for award, block (i) should be marked and if there are any updates to your SAM, they should be reflected in paragraph (d) or preferably, your SAM registration is updated.

*Make sure you comply with Wage Determination:

** Examples of Fringe Benefits are Health insurance, Pension, Vacation, Holidays, and Sick leave

Evaluation Criteria (pg 44)

The award of any contract as a result of this solicitation will be based on a best value assessment of each offeror’s proposal using the following evaluation factors: Technical Approach, Key Personnel,, Past Performance and Price.

The non-price factors (Technical Capability, Key Personnel and Past

Performance) when combined are approximately equal in importance to price.

Evaluation factors:

(a) Technical Approach

(b) Key Personnel

(c) Relevant Past Performance

(d) Price

Evaluation Criteria (cont’d)

TECHNICAL APPROACH EVALUATION

Technical capability will be evaluated to determine whether the offeror demonstrates an understanding and sound approach to meeting the solicitation requirements.

Technical Capability will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Offeror does not demonstrate an understanding and sound approach to meeting the requirements.

Meets: Offeror demonstrates an understanding and sound approach to meeting the contract requirements.

Exceeds: Offeror demonstrates an understanding and sound approach to meeting the contract requirements AND exceeds the requirements of the solicitation

KEY PERSONNEL EVALUATION

The Government will assess the quality and extent of the qualifications of the

Offeror’s proposed personnel based on a detailed review of the content of resumes submitted as part of the offer (proposal). Personnel will be evaluated on their education/experience to the extent it adds value to accomplishing this project. Key Personnel will receive a rating of Does Not Meet, Meets, or Exceeds as defined below.

Does Not Meet: Offeror does not demonstrate education/experience

Meets: Offeror demonstrates satisfactory education/experience.

Exceeds: Offeror demonstrates satisfactory education/experience and AND exceeds the requirements of the solicitation.

PAST PERFORMANCE EVALUATION

Past Performance information will consider recency (within last 3 years), relevancy (similar work to this project) and quality of past performance (based on contacting referenced provided in Past Performance Data Sheet).

Past Performance will receive one of the following ratings:

High Confidence

Significant Confidence

Satisfactory Confidence

Unknown Confidence

Low Confidence

No Confidence

PRICE EVALUATION

Price will also be evaluated for Reasonableness in accordance with FAR 15.305

PROPOSALS DUE:

March 31, 2019

5:00 PM

Emails accepted: robert.e.hall@usda.gov

Site Walk-through

QUESTIONS?

3/25/2019 12

All questions MUST be directed through the Contract Specialist:

Robert Hall

Robert.e.hall@usda.gov

970-945-3217