1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
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- Attached to
- BD27-107 Willow Springs Mastication
- Solicitation number
- BD27-107
- Issued by
- Utah
About this file
This is a Rangeland Contract Performance Evaluation document issued by the State of Utah Division of Purchasing for use in evaluating contractor performance on rangeland projects, including the BD27-107 Willow Springs Mastication contract. The evaluation applies to wildland fire hazard reduction services involving the mastication of Pinyon and Juniper trees on 791 acres near Coal Pink Sand Dunes State Park. The project performance period runs from November 1st, 2026, through March 15th, 2027, with mandatory completion by the March 15th deadline. Participation in this solicitation is limited to prequalified contractors only, and no site visit will be held prior to bidding, though potential bidders are strongly encouraged to inspect the site independently to understand local conditions affecting project costs. The IFB is anticipated to result in a single contract award to the lowest cost responsive and responsible vendor.
The performance evaluation framework establishes three primary assessment categories—Quality of Product or Service (weighted at 8 points), Timeliness of Performance (weighted at 8 points), and Contract Management (weighted at 4 points)—for a total of 100 points. Contractors must maintain a minimum average performance score of 60 to remain on the Rangeland Pre-Qualification list; those scoring below 60 will be removed from the pre-qualification list for that specific treatment and acreage category and all larger acreages within the same treatment category. Removed vendors may still bid on open solicitations and may reapply at the next open Request for Sealed Quotation. The evaluation ratings range from 5 (Excellent) to 1 (Fail), with vendors subject to corrective action notifications via 10-day cure letters or verbal communication. Vendors must guarantee their pricing through project completion.
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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