IT - Central Indexing System (SOS Only)

The North Dakota Central Indexing System contract is a comprehensive technology solution for the Secretary of State's office, focusing on managing Uniform Commercial Code (UCC) and Central Notice System (CNS) filings and searches. The vehicle provides a specialized technology platform designed to process Food Securities Act central notice statements and miscellaneous lien filings, enabling efficient electronic document management and indexing for state government operations. The system supports critical administrative functions by offering a centralized digital infrastructure for recording and retrieving important commercial and legal documents.

The contract is awarded to PCC Technology, Inc. (doing business as Civix), with an original contract commencement date of January 22, 2015, and an extended performance period through October 12, 2025. The state-wide vehicle covers the entire state of North Dakota and is structured as a technology services contract with multiple renewal options. The total original contract value was $1,089,000, which included a one-time software license of $300,000 and annual software maintenance fees. The contract has undergone multiple amendments, with incremental price adjustments, including annual maintenance cost increases and extended renewal periods. The vehicle involves collaboration between the North Dakota Secretary of State's Office and the state's Information Technology Department, with ongoing third-party risk management protocols implemented in July 2023.