Xerox Refresh for Springfield and Southern

Illinois awarded a three-year lease contract to Xerox Corporation on April 22, 2026, valued at $651,525.12 for month-to-month multifunction device services. The contract, administered by the Department of Innovation and Technology (DoIT) Procurement unit on behalf of the Department of Children and Family Services (DCFS), provides for the leasing of 36 Xerox multifunction devices across DCFS office locations throughout Illinois. Pricing is established through the NASPO ValuePoint Contract #187800 at a monthly rate of $18,097.92, with service delivery scheduled through April 21, 2029.

The deliverables encompass a refresh of existing multifunction devices at three DCFS regional areas: Central (31 locations including Springfield, Quincy, and Danville), Northern (36 locations including Waukegan, Aurora, and Rockford), and Southern (5 locations including Collinsville, Belleville, and Marion). The proposed equipment consists of Xerox multifunction device models including the C8230H, C8255H, B8245H, and B8255H series configured with black and white and color print allowances, facsimile capability, and optional accessories such as office finishers and envelope trays. The cost justification documentation demonstrates cumulative savings of $67,012 across all three regions over the 36-month lease period compared to existing equipment costs.