Southern CJF.pdf
PDF 386 KB Posted
- Contract number
- 25-448DOIT-INFOT-P-71153
- Issued by
- Illinois
About this file
This Equipment Cost Justification Form is a State of Illinois Department of Innovation & Technology (DoIT) document submitted by the Department of Children and Family Services (DCFS) - Southern region on April 2, 2026. The form documents the cost analysis for replacing existing multifunction devices across five DCFS Southern locations with proposed new equipment under contract P-71153. The form is signed by the Xerox Client Manager (dated 3-31-26), Agency Representative Candy Mills, and DoIT representative Jim Matheis (dated 4-2-26), with agency contact Debb Markert.
The proposal involves replacing five Xerox C8130H multifunction devices (with facsimile and office finisher options) located at facilities in Collinsville, Belleville, Marion, Mt. Vernon, and Metropolis, Illinois with Xerox C8230H multifunction devices under a 36-month lease. The current total monthly cost across all five devices is $1,896.46, which will be reduced to a proposed monthly cost of $1,503.70, generating total savings of $393 per month or $14,139 over the 36-month contract period. The proposed equipment includes a B/W print allowance of 7,500 pages and color print allowance of 2,500 pages monthly, with optional office finisher upgrades priced at $25.50 per unit monthly. A 3% overage line item of $43.80 is included for budgeting purposes.
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Other files
| File | Type | Posted |
|---|---|---|
| Central CJF.pdf | ||
| Northern CJF.pdf | ||
| PO26-609 Xerox Southern Refresh PO Executed 260526.pdf |
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Text version
EQUIPMENT COST JUSTIFICATION FORM
Address: various
Location Device
Type**
Color
Device
Y/N
# of
Devices
Replaced
Device Make Model Inventory Tag # /
Xerox Serial #
Avg Monthly
Cost
Avg Monthly
Print Volume
Ref # Contract # Proposed Multi-
Function Device
B/W & Color
Allowance
Base Monthly
Cost
Additional
Options
Cost of
Options
Total Monthly
Cost
1101 Eastport Plaza Dr. Collinsville, IL
62234 MFD Y 1 Xerox
C8130H + FAX
+ Office Finisher ELQ594563 $346.55
7,438 BW/
1,278 Color 1 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 Office Finisher $ 25.50 $ 297.08
7650 Magna Dr. Suite 125, Belleville, IL
62220 MFD Y 1 Xerox
C8130H + FAX
+ Office Finisher ELQ594460 $504.42
9,280 BW/
2,828 Color 2 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 Office Finisher $ 25.50 $ 297.08
107 Airway Dr. Marion, IL 62959 MFD Y 1 Xerox C8130H + FAX ELQ594490 $345.68
8,505 BW/
1,127 Color 3 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
321A Withers Dr, Mt. Vernon, IL 62864 MFD Y 1 Xerox
C8130H + FAX
+ Office Finisher ELQ594553 $346.55
3,821 BW/ 650
Color 4 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 Office Finisher $ 25.50 $ 297.08
200 W 5th St. Metropolis, IL 62960 MFD Y 1 Xerox
C8130H + FAX
+ Office Finisher ELQ591424 $ 353.26
6,405 BW/ 820
Color 5 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 Office Finisher $ 25.50 $ 297.08
P-71153
3% Overage Line
Item for Budgeting
Purposes $ 43.80
Totals: $1,896.46 $ 1,503.70
$1,896.46 $1,503.70
Per Month 36 Month
Savings
Total Savings $393 $14,139
X X
1. Xerox Client Manager
Date: 3-31-26 Date: Date:
Total Proposed Costs
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
X
2. Agency Rep 3. DoIT
Bill to Address:
Agency: DCFS - Southern
Total Current Costs
State of Illinois Department of Innovation & Technology (Version 1.0)
*Devices = Stand alone printer, network printer, fax or scanner.
REQUIRED SIGNATURES/ DATE:
4/2/26
File details come from the government source that posted it. Updated .