Northern CJF.pdf
PDF 438 KB Posted
- Contract number
- 25-448DOIT-INFOT-P-71153
- Issued by
- Illinois
About this file
Equipment Cost Justification Form Summary
This Equipment Cost Justification Form is a contract document submitted by the State of Illinois Department of Innovation & Technology on behalf of the Department of Children and Family Services (DCFS). The form justifies the replacement of multifunction devices (MFDs) across 36 DCFS office locations throughout Illinois, including facilities in Waukegan, Aurora, Freeport, Sterling, Joliet, Elgin, Rockford, Naperville, DeKalb, and Woodstock. The proposed equipment is supplied by Xerox under contract number P-71153. Agency contact is Debb Markert, with signatures obtained from a Xerox Client Manager (dated 3-31-26) and a DoIT representative (dated 4/2/26).
The proposal involves replacing 36 existing Xerox multifunction devices with upgraded models over a 36-month lease period. Current devices consist primarily of Xerox B8145H, B8155H, and C8130H models with fax capabilities, while proposed replacements are Xerox B8245H and C8230H models, some with envelope tray options. The total current monthly cost across all locations is $8,583.90, with a total proposed monthly cost of $8,505.25, resulting in monthly savings of $79 and 36-month savings of $2,831. Monthly costs for individual B/W devices average $210.37, while color-capable devices average $271.58. The 3% overage line item for budgeting purposes is valued at $247.73. All replacements include existing print allowances with B/W and color specifications and optional add-ons such as envelope trays priced at $10.30 per month where applicable.
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Other files
| File | Type | Posted |
|---|---|---|
| Central CJF.pdf | ||
| PO26-609 Xerox Southern Refresh PO Executed 260526.pdf | ||
| Southern CJF.pdf |
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Text version
EQUIPMENT COST JUSTIFICATION FORM
Address: various
Location Device
Type**
Color
Device
Y/N
# of
Devices
Replaced
Device Make Model Inventory Tag # /
Xerox Serial #
Avg Monthly
Cost
Avg Monthly
Print Volume
Ref # Contract # Proposed Multi-
Function Device
B/W & Color
Allowance
Base Monthly
Cost
Additional
Options
Cost of
Options
Total Monthly
Cost
2133 Belvidere Road, Waukegan, IL
60085 MFD Y 1 Xerox C8130H + Fax ELQ597864 $325.89
8,657 BW/
2,234 Color 1 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
2133 Belvidere Road, Waukegan, IL
60085 MFD N 1 Xerox B8145H + Fax HQH818523 $197.47 6,058 2 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
2133 Belvidere Road, Waukegan, IL
60085 MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH815377 $201.79 11,082 3 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
2133 Belvidere Road, Waukegan, IL
60085 MFD N 1 Xerox B8145H + Fax HQH818415 $197.47 8,037 4 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
301 W GALENA BLVD. AURORA, IL
60506 MFD Y 1 Xerox C8130H + Fax ELQ597856 $325.89
4,764 BW/ 388
Color 5 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
301 W GALENA BLVD. AURORA, IL
60506 MFD N 1 Xerox B8145H + Fax HQH818604 $197.47 16,295 6 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
301 W GALENA BLVD. AURORA, IL
60506 MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH818579 $211.78 17,727 7 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
301 W GALENA BLVD. AURORA, IL
60506 MFD N 1 Xerox B8145H + Fax HQH818580 $197.47 12,855 8 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
301 W GALENA BLVD. AURORA, IL
60506 MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH815266 $201.79 2,795 9 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
301 W GALENA BLVD. AURORA, IL
60506 MFD N 1 Xerox B8145H + Fax HQH818461 $197.47 10,069 10 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1826 S WEST AVE FREEPORT, IL
61032 MFD Y 1 Xerox C8130H + Fax ELQ596878 $325.89
6,667 BW/ 188
Color 11 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1826 S WEST AVE FREEPORT, IL
61032 MFD N 1 Xerox B8145H + Fax HQH814365 $197.47 7,386 12 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
2607 Woodlawn Road Sterling, IL 61081 MFD Y 1 Xerox C8130H + Fax ELQ598028 $325.89
8,419 BW/
1,196 Color 13 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
2607 Woodlawn Road Sterling, IL 61081 MFD N 1 Xerox B8145H + Fax HQH818612 $197.47 8,850 14 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1619 W JEFFERSON ST Joliet, IL 60435 MFD Y 1 Xerox C8130H + Fax ELQ595731 $325.89
7,918 BW/
1,836 Color 15 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
Bill to Address:
Agency: DCFS
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
State of Illinois Department of Innovation & Technology (Version 1.0)
Address: various Bill to Address:
Agency: DCFS
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
1619 W JEFFERSON ST Joliet, IL 60435 MFD N 1 Xerox B8145H + Fax HQH814398 $197.47 12,239 16 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1619 W JEFFERSON ST Joliet, IL 60435 MFD N 1 Xerox B8145H + Fax HQH814413 $197.47 11,105 17 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1619 W JEFFERSON ST Joliet, IL 60435 MFD N 1 Xerox B8155H + Fax HQH814455 $218.11 12,070 18 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
595 South State St. Elgin, IL 60123 MFD Y 1 Xerox C8130H + Fax ELQ596297 $325.89
4,946 BW/ 834
Color 19 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
595 South State St. Elgin, IL 60123 MFD N 1 Xerox B8145H + Fax HQH814371 $197.47 8,501 20 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1755 Executive Parkway Rockford, IL
61101 MFD Y 1 Xerox C8130H + Fax ELQ595765 $325.89
1,958 BW/ 677
Color 21 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1755 Executive Parkway Rockford, IL
61101 MFD N 1 Xerox B8145H + Fax HQH814484 $202.35 14,204 22 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1755 Executive Parkway Rockford, IL
61101 MFD N 1 Xerox B8155H + Fax HQH814412 $218.11 12,025 23 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1755 Executive Parkway Rockford, IL
61101 MFD N 1 Xerox B8155H + Fax HQH815282 $218.11 10,157 24 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1755 Executive Parkway Rockford, IL
61101 MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH814471 $215.51 16,407 25 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
1755 Executive Parkway Rockford, IL
61101 MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH814382 $201.79 4,773 26 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
1755 Executive Parkway Rockford, IL
61101 MFD N 1 Xerox B8145H + Fax HQH815329 $197.47 offline 27 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1255 BOND ST. NAPERVILLE, IL 60563 MFD Y 1 Xerox C8130H + Fax ELQ596938 $325.89
6,147 BW/
1,555 Color 28 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1255 BOND ST. NAPERVILLE, IL 60563 MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH814352 $201.79 9,987 29 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
1255 BOND ST. NAPERVILLE, IL 60563 MFD N 1 Xerox B8145H + Fax HQH814480 $197.47 13,040 30 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1255 BOND ST. NAPERVILLE, IL 60563 MFD N 1 Xerox B8155H + Fax HQH814478 $218.11 9,899 31 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
760 N. PEACE RD. DEKALB, IL 60115
MFD Y 1 Xerox C8130H + Fax ELQ598052 $351.46
10,240 BW/
2,149 Color 32 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
Address: various Bill to Address:
Agency: DCFS
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
760 N. PEACE RD. DEKALB, IL 60115
MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH815626 $201.79 9,311 33 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
760 N. PEACE RD. DEKALB, IL 60115
MFD N 1 Xerox B8145H + Fax HQH815263 $197.47 7,712 34 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
113 NEWELL ST FAMILY,
WOODSTOCK, IL MFD Y 1 Xerox C8130H + Fax ELQ593800 $345.39
5,830 BW/
3,112 Color 35 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
113 NEWELL ST FAMILY,
WOODSTOCK, IL MFD N 1 Xerox
B8145H + Fax +
Envelope Tray HQH806829 $ 201.79 6,094 36 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $ 10.30 $ 220.67
P-71153
3% Overage Line
Item for Budgeting
Purposes $ 247.73
Totals: $8,583.90 $ 8,505.25
$8,583.90 $8,505.25
Per Month 36 Month
Savings
Total Savings $79 $2,831
X X
1. Xerox Client Manager
Date: 3-31-26 Date: Date:
X
2. Agency Rep 3. DoIT
Total Current Costs Total Proposed Costs *Devices = Stand alone printer, network printer, fax or scanner.
REQUIRED SIGNATURES/ DATE:
4/2/26
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