Central CJF.pdf
PDF 428 KB Posted
- Contract number
- 25-448DOIT-INFOT-P-71153
- Issued by
- Illinois
About this file
This Equipment Cost Justification Form is submitted by the State of Illinois Department of Innovation & Technology on behalf of the Department of Children and Family Services (DCFS). The document is prepared by agency contact Debb Markert and involves the replacement of existing multifunction devices across 31 locations in Illinois cities including Springfield, Quincy, Danville, Jerseyville, Bloomington, Lincoln, Jacksonville, Canton, Urbana, Charleston, Ottawa, and Decatur. The proposed equipment is being sourced through Xerox under Contract P-71153.
The justification compares current equipment costs against proposed replacement costs over a 36-month lease period. Current monthly costs total $9,479.03 across all locations, while the proposed monthly cost is $8,088.97, resulting in total savings of $50,042 over 36 months, or $1,390 per month. The replacement involves upgrading existing Xerox multifunction devices to newer models (C8230H, C8255H, B8245H, and B8255H series) with various configurations including black and white and color print allowances, facsimile capability, and optional accessories such as office finishers and envelope trays. Base monthly costs for proposed devices range from $197.17 to $362.32, with additional option costs where applicable. The document was signed and approved on April 2, 2026, by representatives from Xerox Client Manager, the DCFS agency, and the Department of Innovation & Technology.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| PO26-609 Xerox Southern Refresh PO Executed 260526.pdf | ||
| Northern CJF.pdf | ||
| Southern CJF.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
EQUIPMENT COST JUSTIFICATION FORM
Address: various
Location Device
Type**
Color
Device
Y/N
# of
Devices
Replaced
Device Make Model Inventory Tag # /
Xerox Serial #
Avg Monthly
Cost
Avg Monthly
Print Volume
Ref # Contract # Proposed Multi-
Function Device
B/W & Color
Allowance
Base Monthly
Cost
Additional
Options
Cost of
Options
Total Monthly
Cost
1 N. Old State Capitol Plz. Springfield, IL
62701 MFD Y 1 Xerox C8130H + FAX ELQ592923 $325.89
177 BW/ 250
Color 1 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1 N. Old State Capitol Plz. Springfield, IL
62701 MFD Y 1 Xerox C8130H + FAX ELQ592978 $325.89
1,167 BW/ 436
Color 2 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1 N. Old State Capitol Plz. Springfield, IL
62701 MFD Y 1 Xerox C8130H + FAX ELQ596257 $325.89
3,232 BW/ 501
Color 3 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
107 N 3rd St. Quincy, IL 62301 MFD N 1 Xerox B8145H + FAX HQH815546 $198.33 6,850 4 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
107 N 3rd St. Quincy, IL 62301 MFD Y 1 Xerox C8130H + FAX ELQ593128 $327.64
10,437 BW/
1,565 Color 5 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
4 W Old State Capitol Plz. Springfield, IL
62701; 5th Floor Rm 518 MFD Y 1 Xerox C8130H + FAX ELQ591998 $450.95
2,115 BW/
2,598 Color 6 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
4 W Old State Capitol Plz. Springfield, IL
62701; 7th Floor MFD Y 1 Xerox C8130H + FAX ELQ591376 $421.33
9,554 BW/
4,541 Color 7 P-71153 C8255H + FAXB/W 17200 Color 4000 362.32 362.32
4 W Old State Capitol Plz. Springfield, IL
62701, 6th Floor Copy Rm MFD Y 1 Xerox C8130H + FAX ELQ591637 $325.89
488 BW/ 57
Color 8 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
4 W Old State Capitol Plz. Springfield, IL
62701 MFD Y 1 Xerox C8130H + FAX ELQ592878 $325.89
2,253 BW/ 393
Color 9 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
4 W Old State Capitol Plz. Springfield, IL
62701; 1st Floor MFD Y 1 Xerox C8130H + FAX ELQ594066 $346.55
278 BW/ 73
Color 10 Removal Only
4 W Old State Capitol Plz. Springfield, IL
62701; 1st Floor MFD Y 1 Xerox C8130H + FAX ELQ591646 $431.91
616 BW/ 342
Color 11 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58
Office Finisher
+ 3 Hole Punch $ 31.02 $ 302.60
406 E Monroe St. Springfield, IL 62701 MFD Y 1 Xerox C8130H + FAX ELQ591462 $339.65
11,226 BW/
1,375 Colot 12 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
406 E Monroe St. Springfield, IL 62701 MFD Y 1 Xerox C8130H + FAX ELQ593022 $346.55
2,539 BW/ 316
Color 13 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
406 E Monroe St. Springfield, IL 62701 MFD N 1 Xerox B8145H + FAX HQH800946 $207.09 26,114 14 P-71153 B8255H + FAX B/W 21200 $ 236.19 $ 236.19
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
Bill to Address:
Agency: DCFS
State of Illinois Department of Innovation & Technology (Version 1.0)
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
Bill to Address:
Agency: DCFS
406 E Monroe St. Springfield, IL 62701 MFD N 1 Xerox
B8145H + FAX
+ Envelope Tray HQH801434 $202.64 13,186 15 P-71153 B8245H + FAX B/W 17000 $ 210.37 Envelope Tray $10.30 $ 220.67
406 E Monroe St. Springfield, IL 62701 MFD N 1 Xerox B8155H + FAX HQH801612 $218.14 22,367 16 P-71153 B8255H + FAX B/W 21200 $ 236.19 $ 236.19
401 N Franklin St. Danville, IL 61832 MFD Y 1 Xerox C8130H + FAX ELQ598432 $339.17
9,069 BW/ 940
Color 17 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
202 Krause Drive. JERSEYVILLE, IL
62052 MFD Y 1 Xerox
C8130H + FAX
+ Office Finisher ELQ592763 $353.53
15,136 BW/
2,710 Color 18 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 Office Finisher $ 25.50 $ 297.08
1124 N Walnut St. Springfield, IL 62702 MFD N 1 Xerox B8145H + FAX HQH815554 $198.33 2,198 19 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
1124 N Walnut St. Springfield, IL 62702 MFD Y 1 Xerox C8130H ELQ596259 $312.87
5,940 BW/
1,016 Color 20 P-71153 C8230H
B/W 7500
Color 2500 $ 258.38 $ 258.38
401 Brown St. Bloomington, IL 61701 MFD N 1 Xerox B8145H + FAX HQH805129 $198.33 5,405 21 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
405 Limit St. Lincoln, IL 62656 MFD Y 1 Xerox C8130H + FAX ELQ595511 $325.89
7,994 BW/
1,423 Color 22 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1122 Wall St,. Jacksonville, IL 62650 MFD Y 1 Xerox C8130H + FAX ELQ596242 $325.89 offline 23 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
1607 Chestnut Street Canton, IL 61520 MFD Y 1 Xerox C8130H + FAX ELQ597238 $380.48
10,269 BW/
1,078 Color 24 P-71153 C8230H + FAX
B/W 7500
Color 2500 $ 271.58 $ 271.58
508 S Race St. Urbana, IL 61801 MFD N 1 Xerox B8145H + FAX HQH816187 $198.33 4,285 25 P-71153 B8245H + FAX B/W 17000 $ 210.37 $ 210.37
508 S Race St. Urbana, IL 61801 MFD N 1 Xerox B8145H HQH815741 $185.33 1,609 26 P-71153 B8245H B/W 17000 $ 197.17 $ 197.17
508 S Race St. Urbana, IL 61801 MFD Y 1 Xerox C8130H ELQ598473 $312.87
3,174 BW/ 615
Color 27 P-71153 C8230H
B/W 7500
Color 2500 $ 258.38 $ 258.38
825 18th St. Charleston, IL 61920 MFD Y 1 Xerox C8130H ELQ597564 $317.62
7,249 BW/
2,002 Color 28 P-71153 C8230H
B/W 7500
Color 2500 $ 258.38 $ 258.38
1580 First Ave. OTTAWA, IL 61350 MFD Y 1 Xerox C8130H ELQ592020 $313.69
7,644 BW/
1,042 Color 29 P-71153 C8230H
B/W 7500
Color 2500 $ 258.38 $ 258.38
2900 N Oakland Ave. Decatur, IL 62526 MFD N 1 Xerox
B8145H + FAX
+ Envelope Tray HQH815457 $223.51 29,750 30 P-71153 B8255H + FAX B/W 21200 $ 236.19 Envelope Tray $10.30 $ 246.49
2900 N Oakland Ave. Decatur, IL 62526 MFD Y 1 Xerox C8130H ELQ596282 $ 372.96
8,807 BW/
3,517 Color 31 P-71153 C8255H
B/W 17200
Color 4000 $ 349.12 $ 349.12
Replacing 36 Month Proposed Multi-Function Device Lease
Agency Contact: Debb Markert
Bill to Address:
Agency: DCFS
P-71153
3% Overage Line
Item for Budgeting
Purposes $235.60
Totals: $9,479.03 $ 8,088.97
$9,479.03 $8,088.97
Per Month 36 Month
Savings
Total Savings $1,390 $50,042
X X
1. Xerox Client Manager
Date: 3-31-26 Date: Date:
Total Proposed Costs
X
2. Agency Rep 3. DoIT
Total Current Costs*Devices = Stand alone printer, network printer, fax or scanner.
REQUIRED SIGNATURES/ DATE:
4/2/26
File details come from the government source that posted it. Updated .