Vanpool Operations and Management Services

Pinal County Air Quality Control District is issuing a Request for Proposal (RFP) to procure comprehensive Vanpool Operations and Management Services for the County's employee vanpool subsidy program. The solicitation seeks a qualified vendor to provide vehicle leasing, rider management, centralized billing, fuel card administration, reporting capabilities, and web-based or mobile platform access to support four active vanpools with fewer than fifty participating riders. Key deliverables include all-inclusive pricing covering vehicle lease costs, administrative and management services, platform access, fuel card administration, reporting services, customer support, and roadside assistance. Vendors must demonstrate a minimum of five years of experience providing vanpool operations or commuter transportation services to governmental agencies or large employers and must maintain an office within 150 miles of Pinal County. Evaluation criteria include experience with similar government entities, platform user interface and functionality, reporting capabilities, emergency response times, vehicle quality and fuel efficiency, and cost. The submission deadline is 2:00 p.m. MST on June 23, 2026, with a question submission deadline of May 29, 2026. Award notification is anticipated in August 2026, with contract commencement on September 1, 2026, and an initial contract term extending through August 31, 2027, with County options to renew for four additional one-year periods subject to annual appropriations and satisfactory vendor performance.

No specific set-aside designations or restrictions limiting organizational types are identified in the solicitation materials provided. The County is subject to Arizona Transaction Privilege Tax and local sales/use taxes, which must be identified separately in vendor proposals. No incumbent vendors or current contractors are listed in the available documentation. The County estimates an annual subsidy budget of approximately $72,799 for the vanpool program, provided for informational purposes only and not guaranteed as minimum compensation to the selected vendor. Award will be made to the vendor receiving the highest evaluation score, with consideration given to trade-offs between technical qualifications and pricing. Proposals must be submitted electronically through the Bonfire Purchasing System.