Transitional living facility HVAC replacement

The West Virginia Office of Shared Administration Purchasing Division, on behalf of the Department of Health Facilities at William R. Sharpe, Jr. Hospital, is requesting quotations for HVAC replacement at the Transitional Living Facility in Weston, West Virginia (ARFQ WSH2700000005), with quotations due September 23, 2026 at 10:30 a.m. EDT and a mandatory pre-bid meeting on September 9, 2026 at 1:00 p.m. EDT.

The scope requires removal of existing HVAC equipment and ductwork and installation of specified Trane air handler/DX and condensing units (Model 5TXCC009AS3HCA with 5TTR5036A1, and two units of Model 5TXCD010AS3HCA with 5TTR5060A1). The contractor must also replace all ductwork with insulated rigid round and flexible ductwork per the specifications in Exhibit C, with flexible supply duct limited to five feet from the main trunk line; connect new units to the existing control system; and test for proper operation. All specified equipment allows "or equal" substitutions subject to approval during the question-and-answer period. Vendors must hold a current West Virginia Contractor's License and demonstrate successful completion of at least three similar projects. Work hours are 7:00 a.m. to 7:00 p.m. Monday–Friday, excluding state holidays, with any outside-hours work requiring advance Agency approval at no cost to the vendor.

The contract term is 180 days from receipt of the notice to proceed. The apparent successful bidder must provide a West Virginia Contractor's License, bid bond, performance bond, and labor/material payment bond each in the amount of $1 million or more, plus commercial general liability and automobile liability insurance at $1 million or more per occurrence. Pricing must be firm for the contract life. Questions are due September 16, 2026 at 10:30 a.m. EDT.

Compliance requirements include Drug Free Workplace Affidavit (WV Code 21-1D), Purchasing Affidavit confirming no state debt or employer default, prevailing wage (if applicable), HIPAA Business Associate Agreement, and Federal Funds Addendum provisions (domestic preferences, Davis-Bacon compliance for construction over $2,000, debarment checks, Byrd Anti-Lobbying certification if award exceeds $100,000). Bid submissions are via wvOASIS or sealed delivery to OSA Purchasing, Kanawha Valley Bank Building, 300 Capitol Street, 7th Floor, Charleston, WV 25301.