TEMA Incident Management Response Trailer - UPDATED

The Tennessee Emergency Management Agency (TEMA) is seeking to procure four Incident Management Response Trailers through an Invitation to Bid (ITB) issued for Davidson County. The trailers are specialized mobile units designed to support emergency responders across Tennessee during disasters and emergencies, with specific technical requirements including an 8.5 feet wide by 7.5 feet high by 24 feet long configuration, silver exterior, and white dry-erase interior. Each trailer must include comprehensive features such as an Onan 7.0 kW gas generator, automatic 50-amp transfer switch, LED lighting, a 21-foot awning, climate control systems, kitchen appliances, two 50-inch smart televisions, Starlink connectivity, and specialized cabinetry. The procurement process includes a pre-response conference scheduled for November 5, 2025, at 10:30 AM Central via Microsoft Teams, with written questions due by 2:00 PM Central on November 7, 2025. Responses are due by November 21, 2025, with the contract effective date of November 15, 2025, and a potential twelve-month term extendable by an additional 180 days.

The contract will be awarded to the lowest-cost responsive and responsible bidder, with a maximum liability of $500,000 and contractor liability limited to two times the maximum liability amount. Respondents must be registered with the State of Tennessee Supplier Portal and comply with all applicable Tennessee laws, including contractor licensing requirements, nondiscrimination provisions, and debarment certifications. Insurance requirements include workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000). Bidders must provide unit pricing, brand and model information, delivery timelines, and submit a Compliance Matrix demonstrating their ability to meet or exceed the detailed technical specifications. The procurement does not explicitly mention set-aside designations or restrictions for specific types of enterprises, and the contract allows for a single source apparatus manufacturer to design, fabricate, and assemble the complete trailer unit.