Event_13750_Incident_Response_Trailer_Compliance_Matrix_.xlsx

This is a Compliance Matrix for an Invitation to Bid (ITB) issued by the Tennessee Emergency Management Agency (TEMA) for the procurement of four Incident Management Response Trailers through Davidson County. The trailers are specialized mobile units designed to support emergency responders during disasters and emergencies throughout Tennessee. The procurement requires bidders to complete a detailed compliance matrix (Event 34101-13750) documenting whether their proposed trailers meet or exceed state technical specifications across multiple categories, including general requirements, chassis and structural components, doors and access, generator and power systems, electrical and lighting, interior finishes, cabinets and fixtures, appliances and equipment, HVAC systems, safety features, and connectivity options. The compliance matrix provided shows all requirement categories marked as false for both "Meets" and "Exceeds" columns, indicating this is a blank template requiring bidder completion. The pre-response conference was scheduled for November 5, 2025, with written questions due by November 7, 2025, and bids due by November 21, 2025. The contract has an effective date of November 15, 2025, with a twelve-month term extendable by an additional 180 days, with award going to the lowest-cost responsive and responsible bidder.

Bidders must provide detailed specifications showing how their products meet or exceed the state requirements, with documentation submitted either within the Detailed Notes column or as attached specification sheets. Key specifications include an 8.5-foot width by 7.5-foot height by 24-foot length configuration, silver exterior, white dry-erase interior, an Onan 7.0 kW gas generator, automatic 50-amp transfer switch, LED lighting, 21-foot awning, climate control systems, kitchen appliances, two 50-inch smart televisions, and Starlink connectivity. Respondents must be registered with the State of Tennessee Supplier Portal and comply with all applicable Tennessee laws, including contractor licensing requirements and debarment certifications. Insurance requirements include workers' compensation ($1,000,000), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), and automobile liability ($1,000,000). The contract establishes a maximum liability of $500,000 with contractor liability limited to two times the maximum liability amount. No set-aside designations or incumbent information are specified in the documentation.