TDOT Safety Accessories - UPDATED

The Tennessee Department of Transportation (TDOT) is requesting bids for high-visibility safety accessories and personal protective equipment (PPE) under ITB 40100-14012, a five-year agency term contract to be awarded to a single vendor with a proposal due date of October 16, 2026 at 2:00 PM CDT. Written questions are due October 1, 2026 at 2:00 PM CT.

The scope encompasses approximately 48,000 units across 77 line items, including Class 3 safety vests (standard, breakaway, and mesh variants in men's and women's cuts), hard hats in white and high-visibility yellow-green, reflective headwear, rain jackets, pants and bibs, leg gaiters, cooling towels, emergency whistles, trekking poles, and branded duffel bags. All items must be high-visibility yellow or lime green with reflective materials meeting applicable ANSI standards. Products must be available in multiple sizes from extra small to 7XL, with minimum wash ratings of 25x to 50x depending on item type. Respondents must submit product samples of each listed item at no cost to the State prior to bid closing.

The awarded contractor must serve all TDOT locations statewide and deliver ordered items within two weeks (ten business days) of receiving an Authorized Purchase Order, with all delivery charges included in unit bid prices. Full shipments without partial orders or back orders are required. Pricing is F.O.B. destination, unit-based in U.S. dollars, excluding Tennessee sales taxes. Prices must remain firm for 365 days after contract award; subsequent increases require independently verifiable documentation and State approval.

Respondents must register with the Tennessee Supplier Portal (EDISON), provide Tennessee sales-tax registration or exemption documentation, certify compliance with the Iran Divestment Act, and attest to freedom from debarment and criminal convictions. The contract term is 60 months with an optional 180-day extension at the State's sole discretion. Subcontracting requires prior written approval from the Central Procurement Office. Contact: Kelly Bekele, 615-253-1637, kelly.bekele@tn.gov.