Specifications_-_Version_2.pdf
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- Attached to
- TDOT Safety Accessories - UPDATED
- Solicitation number
- Event 40100-14012
- Issued by
- Tennessee
About this file
This is a specifications document for the Tennessee Department of Transportation (TDOT) Safety Accessories contract, a five-year agency term contract to be awarded to a single vendor. The contract encompasses approximately 48,000 units across 77 line items of high-visibility personal protective equipment (PPE) for TDOT employees working on roadways, facilities, and in environments exposed to highway traffic, moving vehicles, flagging operations, and nighttime conditions. Products include Class 3 safety vests (standard and breakaway styles), hard hats in white and high-visibility yellow-green, reflective headwear (beanies, sun hats, ball caps, and neck shades), rain jackets, pants and bibs in both standard and prismatic reflective options, leg gaiters, cooling towels, emergency whistles, trekking poles, and branded duffel bags and backpacks. All items must meet applicable ANSI 107 standards and be available in multiple sizes ranging from extra small to 7XL, with minimum wash ratings of 25x to 50x depending on item type. Respondents are required to submit product samples of each listed item at no cost to the State prior to bid closing. The awarded contractor must serve all TDOT locations statewide and deliver ordered items within two weeks (ten business days) of receiving an Authorized Purchase Order, with all delivery charges included in unit bid prices and full shipments required without partial orders or back orders permitted.
Pricing for this contract shall be firm for 365 days after contract award with unit-based pricing in U.S. dollars on an F.O.B. destination basis, excluding Tennessee sales taxes. Subsequent price increases require independently verifiable documentation and State approval. Respondents must register with the Tennessee Supplier Portal (EDISON), provide Tennessee sales-tax registration or exemption documentation, certify compliance with the Iran Divestment Act, and attest to freedom from debarment and criminal convictions. The contract term is 60 months with an optional 180-day extension at the State's sole discretion. Subcontracting requires prior written approval from the Central Procurement Office. Products indicated as including logos may be submitted without logos, with final logo standards to be shared with the awarded vendor following contract award; the vendor shall implement periodic logo modifications as required by TDOT.
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4.14.26
TDOT Specifications Page
TDOT Safety Accessories
Objective
The Tennessee Department of Transportation (TDOT) is seeking a contractor to provide high visibility safety accessories to TDOT Locations across Tennessee. This contract supports TDOT’s safety initiatives by ensuring consistent access to high visibility safety accessories for all employees. TDOT intends to award a five-year agency term contract to a single vendor for the purchase of these items on an as-needed basis.
Specifications:
The selected Contractor shall provide high visibility Personal Protective Equipment (PPE) for employees working on roadways or facilities where they may be exposed to highway traffic, moving vehicles, flagging, nighttime operations or moving power equipment. The items listed below in Attachment 4 are representative of TDOT’s needs; additional items consistent with the scope of this contract may be added during the contract term if required.
Samples Required - Respondents are required to submit samples of each of the listed products before bid closing date. Products indicated as including logos may be submitted without the logo.
Logos - Logos shown in Attachments 1-3 are provided for reference purposes only and are not to scale. Final logo standards will be shared with the awarded vendor. The awarded vendor shall implement periodic logo modifications as required by TDOT.
Delivery/Logistics
The selected contractor shall serve any location statewide. Delivery shall be made within 2 weeks (10 business days) of the selected contractor’s receipt of an Authorized Purchase Order. Delivery charges shall be part of the unit bid price of the contract items. All orders shall be delivered in full in a single shipment; partial shipments or back orders are not allowed.
ATTACHMENT 1
ATTACHMENT 2
ATTACHMENT 3
Attachment 4
Type ID High Visibility Accessories Minimum Requirements
1000072901 1000072900 1000072899 1000072902 1000072896 1000072897 1000145250 1000072898 1000121611 1000196201
Std. Class 3 Vest
Class 3 High-Visibility Yellow/Lime Vest
• Reflective edge piping for enhanced visibility.
• Left and right chest mic tabs.
• Zipper front closure reinforced with durable webbing.
• Two lapel grommets.
• Outside right chest 2-tier, 4-division pocket.
• Outside left chest multi-use cell pocket.
• Two lower outside cargo pockets with flaps and grommets.
• Meets ANSI 107 Type R | Class 3 Standard
• Sizes XS –7XL
• Men’s & Women’s Cut Sizes
• Minimum 50x wash rating
1000196202 1000196203 1000196204 1000196205 1000196206 1000196207 1000196208 1000196209 1000196210 1000196211
Breakaway Class 3 Vest
Class 3 High-Visibility Yellow/Lime Breakaway Vest
• Reflective edge piping for enhanced visibility.
• Left and right chest mic tabs.
• Hook & loop front closure reinforced with durable webbing.
• 5-point breakaway on shoulders, sides, and front closure.
• Two lapel grommets.
• Outside right chest 2-tier, 4-division pocket.
• Outside left chest multi-use cell pocket.
• Two lower outside cargo pockets with flaps and grommets.
• Meets ANSI 107 Type R | Class 3 Standard
• Sizes S – 7XL
1000196212 Leg Gaiters
High Visibility Yellow/ Lime Leg Gaiters
• 2" Retro reflective Tape with 360 Degree Reflective Coverage.
• 3M™ Scotchlite™ Reflective Material – 8906 Silver Fabric Trim.
• 100% Knit Mesh Polyester Mesh.
• Hook & Loop Closure.
• Meets ANSI 107 Type R Supplemental Class E Standard.
1000196213 Sun Hat
High Visibility Yellow/Lime Sun Hat
• 1" Retro reflective Tape with 360 Degree Reflective Coverage.
• 3M™ Scotchlite™ Reflective Material – 8906 Silver Fabric Trim.
• 100% Knit Mesh Polyester Mesh.
• Drawstring mesh side panels.
• Meets ANSI 107 - 2010 headwear standard.
1000196214 Ball Cap
High Visibility Ball Cap
• 360 Degree Reflective Coverage.
• 3M™ Scotchlite™ Reflective Material – 8710 Silver Transfer Film.
• 100% Polyester fabric.
• Two-Tone High Visibility Fluorescent Lime & Black.
• Cotton/terry cloth Sweatband
• Mesh Side Panels.
• Meets ANSI 107-2010 headwear standard.
1000196215 Neck Shade
High Visibility Neck Shade for Hard Hat
• 2" Retro reflective Tape across nape of neck.
• 3M™ Scotchlite™ Reflective Material – 8906 Silver Fabric Trim.
• 100% Knit Mesh Polyester Mesh.
• Elastic band sewn into Contrasting Trim.
1000196216 Reflective Beanie
High Visibility Reflective Beanie
• Rib knit with single band/multiple bands of reflective threads.
(total minimum of 1.5-inch high)
• Brushed anti-pilling fleece, 360° ear and forehead coverage on inside of cap.
• High visibility lime green.
• Must be available in XXL. (“one size fits all” not acceptable)
1000196217 Cooling Towel
High Visibility Cooling Towel
• 8-inch x 36-inch.
• 100% polyester CoolCore honeycomb knit fabric.
• Reusable; machine washable.
• UPF 50+ Sun Protection
• Antimicrobial and hypoallergenic.
• High visibility lime green.
1000181480
Full Brim Vented Hard Hat meeting ANSI/ISEA Z89.1-2014 (R2019)
Type 1; Class C
• Color: White
• Material: HDPE
• Imprinted TDOT Logo: 3 color (Red, Blue, Grey)
• Suspension: 4-point w/ratcheting adjustment
• Maximum Weight: 15 ounces
• Optional chin strap
• Reflective Markings:
• 2 color (Silver on top, blue on sides/rear)
• Total Area: 10 in2 minimum (approx.)
1000181482
Type 1; Class C
• Color: High Visibility Yellow-Green
• Material: HDPE
• Imprinted TDOT Logo: Black
• Suspension: 4-point w/ratcheting adjustment
• Maximum Weight: 15 ounces
• Optional Chin Strap
• Reflective Markings:
• 1 color (Silver on top, sides, and rear)
1000211098
Type 2; Class C
• Color: White
• Material: HDPE
• Imprinted TDOT Logo: 3 color (Red, Blue, Grey)
• Suspension: 4-point w/ratcheting adjustment
• Maximum Weight: 20 ounces
• Optional Chin Strap
• Reflective Markings:
• 2 color (Silver on top, blue on sides/rear)
1000211099
Type 2; Class C
• Color: High Visibility Yellow-Green
• Material: HDPE
• Imprinted TDOT Logo: Black
• Suspension: 4-point w/ratcheting adjustment
• Maximum Weight: 20 ounces
• Optional Chin Strap
• Reflective Markings:
• 1 color (Silver on top, sides, and rear)
1000210458 Trekking Poles (pr)
• Aluminum pole with cork grip
• Adjustable/Collapsable with lever-locks
• Carbide tip
• Minimum extended length of 51 inches
1000206258 Emergency Whistle
• Resqme “Whistles for Life” Emergency Whistle
• Hi-Vis Orange customized with TDOT-approved logo
• Key Chain attachment
1000211097 Emergency Tool
• Resqme vehicle emergency escape tool
• Hi-Vis lime green customized with TDOT-approved logo
• Vehicle sun visor attachment clip
1000201968 PPE Duffel Bag
• 26” W x 12” H x 11” D (approx.)
• Blue/Black customized with TDOT-approved logo
• Pocket at each end
• Hand straps and shoulder strap
1000211096 PPE Back Pack
• High Visibility Yellow-Green
• 2” Sewn Reflective Tape Material
• 600 Denier Polyester on PVC
• Wet/Dry Storage Compartments
• Zippered Side Pocket
• Water Bottle Holder
• Zippered Expandible Mesh Front Storage Compartment
• Padded Adjustable Shoulder Straps (adjustable from 17” to 30”)
• Interior Audio Pocket with Cord Port
• Sturdy Web Haul Loop & ID Pocket
• Dimensions: 13.5” x 9.5” x 18.5”
1000210532 1000210533 1000210534 1000210535
Std. Hi-Viz Rain Jacket
• ANSI/ISEA 107-2015 / ANSI/ISEA 107-2020 Type R | Class 3
• High Visibility Yellow/Lime fabric
• 2-inch glass bead reflective tape
• Black lower body and sleeves
• Adjustable wrist cuffs.
• Hood that fits into collar.
• Mesh liner.
• Two outside pockets with storm flaps and snaps.
• Left chest radio pocket.
• Sizes S – 5XL
• Minimum 25x wash rating
1000210536 1000210537 1000210538 1000210539
Std. Hi-Vis Rain Pants
• ANSI/ISEA 107-2015 / ANSI/ISEA 107-2020 Class E
• 2-inch glass bead reflective tape
• Elastic waist with drawstring.
• Adjustable leg cuffs.
• Sizes S – 5XL
• Minimum 25x wash rating
1000211072 1000211073 1000211074 1000211075 1000211076 1000211077 1000211078 1000211079
Std. Hi-Vis Rain Bib
• 2-inch glass bead reflective tape
• Adjustable leg cuffs
• High quality elastic suspenders with quick release buckle.
• Sizes S – 5XL
• Minimum 25x wash rating
1000211080 1000211081 1000211082 1000211083
Prismatic Hi-Viz Rain Jacket
• ANSI/ISEA 107-2015 / ANSI/ISEA 107-2020 Type R | Class 3
• 2-inch Oralite® prismatic reflective tape
• Waterproof material with seam sealed construction
• Black lower body and sleeves
• Adjustable wrist cuffs.
• Vented cape back
• Hood that fits into collar.
• Mesh liner.
• D-ring access on back.
• Two outside pockets with storm flaps and snaps.
• Left chest radio pocket.
• Sizes S – 5XL
• Minimum 25x wash rating
1000211084 1000211085 1000211086 1000211087
Prismatic Hi-Viz Rain Pants
• 2-inch Oralite® prismatic reflective tape
• Elastic waist with drawstring.
• Adjustable leg cuff straps.
• Zipper cuff for boot access.
• Large left and right side gusseted cargo pockets with reflective trim.
• Sizes S – 5XL
• Minimum 25x wash rating
1000211088 1000211089 1000211090 1000211091 1000211092 1000211093 1000211094 1000211095
Prismatic Hi-Viz Rain Bib
• 2-inch Oralite® prismatic reflective tape
• Elastic waist with drawstring.
• Adjustable leg cuff straps.
• Zipper cuff for boot access.
• Adjustable leg cuff straps.
• High quality elastic suspenders with quick release buckle.
• Large chest patch pocket with zipper/storm flap.
• Right side cargo pocket with grommets for water drainage.
• Sizes S – 5XL
• Minimum 25x wash rating
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