ITB_40100-14012_Safety_Accessories%20_Questions_and_Comments.pdf

ITB # 40100-14012 – Questions & Comments Page 1 of 3

STATE OF TENNESSEE

DEPARTMENT OF TRANSPORTATION

INVITATION TO BID (ITB) # 40100-14012

AMENDMENT #1 FOR SAFETY ACCESSORIES

DATE: October 7, 2026

RFP # 40100-01012 IS AMENDED AS FOLLOWS:

1. State responses to questions and comments in the table below amend and clarify this ITB.

Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.

ITB Section Question/Comment

Answer

1 General We are requesting to provide Last Bid Winner Price Tabulation

The state does not offer last bid winner price tabulation. If you would like visibility into pricing for past contracts, please submit a public records request by filling out the form here:

https://www.tn.gov/hr/about/public-records-request.html

Terms and Conditions

Can we bid on various items and skip some items on bid list?

No, a single contract will be awarded for all line items to the respondent whose response meets the requirements and criteria.

3 Specifications

On the trekking poles is there a certain quality level required? Like a certain manufacturer or additional specifications?

The minimum requirements are listed in Attachment 4.

4 Specifications

On the prismatic hooded rain jackets, pants and bibs I wanted to be sure on the wording "prismatic". Is it similar to this image?

Prismatic reflective tape uses precisely engineered prism arrays to deliver high-intensity retro reflectivity, outperforming traditional glass-bead tapes in brightness, range, and efficiency. Example images are provided in the specifications Attachment 4.

https://www.tn.gov/hr/about/public-records-request.html https://www.tn.gov/hr/about/public-records-request.html

ITB # 40100-14012 – Questions & Comments Page 2 of 3

5 Specifications

Are additional specifications going to be listed for the printed hard hats like required reflective striping and reflective strips?

No, all required specifications and reflective markings are already presented in the specifications Attachment 4.

6 Specifications

Several items list the part number for approved vendor. I assume if you quote those items we don't need to supply samples.

Respondents are required to submit samples of each of the listed products before bid closing date.

7 Specifications

In Appendix A some items show Approved Vendor and the part number.

Some are blank. On the products requested with no Approved Vendor or part number do they have product that has been tested or that is preferred?

There is no Appendix A in the solicitation. In Attachment 4, items that specify a particular brand must be provided exactly as listed. Any items that do not list a brand or part number simply need to meet all minimum specifications outlined in Attachment 4.

8 General

We are currently providing a website for ease of ordering with images and part numbers. Will this be required?

Providing a website with images and part numbers is not a requirement of this ITB, and it is not considered in the award evaluation, which is based solely on lowest responsive cost meeting all specifications.

However, vendors are welcome to offer an ordering website if they choose, and such a resource may support ease of ordering and contribute to end-user satisfaction.

9 Specifications

The Event Details ask respondents to confirm compliance with a ten (10) business-day delivery requirement, while the Specifications state that delivery shall be made within two (2) weeks after receipt of an Authorized Purchase Order. Please confirm which delivery timeframe will govern the resulting contract.

Delivery shall be made within 10 business days after receipt of an Authorized Purchase Order. Please see updated verbiage in the specifications document.

10 Specifications

The Specifications for the Breakaway Class 3 Vest list sizes S through 5XL;

however, the Edison line-item schedule also includes 6XL and 7XL.

Please confirm whether the awarded contractor is required to provide 6XL and 7XL breakaway vests meeting the same technical specifications, or whether those line items should be treated differently.

The awarded contractor is required to provide sizes S – 7XL for the Breakaway Class 3 Vest. Please see updated specification requirement.

ITB # 40100-14012 – Questions & Comments Page 3 of 3

11 Specifications

Please confirm that one sample is required for each unique product, and that separate samples are not required for every size when the same product appears under multiple size line items.

Also, please confirm that samples for products requiring TDOT or Work4Us logos may be submitted without the logo prior to award.

Yes, only one sample is required for each unique product, regardless of how many sizes are listed for that product.

Samples requiring logos may be submitted without the logo.

12 Specifications

On the hard hats currently, The bid mentions only full brim so I was just confirming that.

Yes, TDOT confirms that the cap-style hard hat is not being requested as part of this ITB. In place of the cap style, TDOT has expanded the request for full-brim hard hats to include both Type 1 and Type 2, with Type 1 carried over from the current contract and Type 2 newly added for this ITB.

2. Delete Specifications document in its entirety, and replace it with Specifications Version 2, attached to this amendment. Revisions of the original Specifications document are emphasized within the new release. Any sentence or paragraph containing revised or new text is highlighted.

3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this ITB not expressly amended herein shall remain in full force and effect.