SW1043M- livescan

The Oklahoma Office of Management and Enterprise Services (OMES) Central Purchasing division is soliciting responses for a mandatory statewide contract to supply Livescan fingerprint capture devices, biometric scanners, mugshot capture stations, and associated hardware and software to support standardized criminal biometric intake across city, county, and state agencies, with proposals due October 6, 2026 at 3 p.m. CST.

The scope encompasses approximately 150 Livescan devices deployed statewide in two configurations — Type-1 for jail use with secured metal cabinets and lockable keyboards, and Type-2 for public and non-jail agency use. All devices must be FBI-certified for Next Generation Identification (NGI) compliance, capture 10 fingerprints and palm prints (upper, lower, and writer's palm), and produce NIST-compliant Type-2, Type-4, Type-10, and Type-15 records with mug-shot and scars/marks/tattoo documentation. Devices must support seven transaction workflows (Criminal Adult, Criminal Juvenile, Police Applicant, OSBI Handgun License, Criminal Inquiry, Criminal Non-Reportable Offense, and Civilian Applicant), operate on Microsoft Windows 11 with full security patches, integrate with Oklahoma jail record management systems including ODIS, JailTracker, and TIGER TRACK, and maintain 4,000 compressed transaction storage with RAID-enabled mirrored disk drives. All devices require a one-year warranty and an additional four-year technical support and software maintenance plan.

The initial contract term runs from execution through April 27, 2027, with four optional one-year renewal periods and automatic annual renewal thereafter. Either party may terminate with 30 days' written notice. Bidders must submit firm fixed pricing including deliverable-based milestones, hourly rates and staffing roles for professional services and maintenance, and post-warranty support pricing across five years. All pricing must remain firm for 120 days following the bid due date. A 1% contract management fee assessed on all transactions must be included in supplier pricing. The contract includes comprehensive IT security requirements under CJIS, FERPA, HIPAA, and IRS Publication 1075 compliance; all customer data must be encrypted at rest and in transit, and suppliers must report security incidents within five days and breaches within 24 hours. Suppliers must carry commercial general liability insurance of not less than $2 million per occurrence and security/privacy liability insurance of not less than $5 million per occurrence. Questions are due by September 22, 2026, and requests for administrative review by August 27, 2026. The contracting officer is Cini Zacharia (Cini.zacharia@omes.ok.gov, 405-522-9078).