01.Attachment_A_-_Purpose.pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 1 of 2

SOLICITATION NO. EV00000969

STATEWIDE CONTRACT NO. SW1043M

This solicitation is a contract document and is a request for proposal in connection with the contract awarded by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses from potential suppliers to provide a contract for the purchase of Livescan fingerprint capture devices, biometric scanners, and mugshot capture stations, along with the hardware and software necessary to support standardized criminal biometric intake. The goal is to maintain an unified, standardized, interoperable biometric capture technology across city, county, and state agencies. State agencies and affiliates may also utilize this contract on an as-needed basis.

The contract is awarded as a mandatory statewide contract on behalf of the State of Oklahoma’s Office of Management and Enterprise Services (OMES). All state agencies and state affiliates may avail themselves of this contract.

1. Contract Term and Renewal Options.

1.1 The initial contract term, which begins on the execution date of this service agreement through to

04/27/2027, may be extended for up to four one-year options to renew the contract, with the final agreement end date being 04/26/2031.

1.2 Statewide contracts are moving to an annual autorenewal format, instead of manual renewals. No annual renewal notices will be supplied by the state. This does not change any substantive terms and conditions of the executed contract or any previously executed amendments. Should either party decline to renew the contract, a written termination notice shall be sent at least 30 days prior to the end of the contract term.

2. Contract Specifications. Certain contract requirements and terms are attached hereto as Exhibit 1:

Technical Response and incorporated herein.

3. Solicitation Criterion.

3.1 The bid will be evaluated using a best-value criterion, based on the following:

3.1.1 Price.

3.1.2 Ability to supply products.

3.1.3 Product acceptability.

3.2 Scope and description. Questions should be concise, identify the relevant document, include specific section references and avoid use of tables or special formatting (use simple lists).

3.2.1 The bid response must reflect for each requirement on Exhibit 1: Technical Response whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications:

3.2.3 Pricing shall be proposed using Exhibit 2, titled “Pricing.”

3.2.4 Pricing shall be proposed as follows:

3.2.4.1 Deliverable-based pricing with proposed milestones and associated payments.

3.2.4.2 Hourly rates and roles for additional professional services in connection with the project, including, without limitation, maintenance and support services and enhancement services to the extent not included in a mutually agreed Statement of Work.

3.2.4.3 Subscription and/or other pricing for post-warranty ongoing maintenance and support.

OMES Central Purchasing | October 2025 Attachment A: Statewide Contract | Page 2 of 2

3.2.5 Pricing shall be proposed as a total firm, fixed cost and include all information concerning fees, other costs and any other information relevant to the total cost.

3.2.6 Pricing shall be proposed as a detailed hourly breakdown showing the supplier staffing roles necessary to complete the work, the number of hours to be worked by each role, the hourly rate for each role and the total hours to be spent on the project.

3.2.7 Value-added products and/or services within scope of the acquisition may be included in the bid.

3.3 All technical responses. The information provided in Exhibit 1 – Technical Response will be used to evaluate the Bidder's technical proposal. Bidders are responsible for providing complete and sufficient responses to each requirement.

3.4 The response to pricing shall be proposed using Exhibit 2: Pricing.

3.5 Value-added products and/or services within scope of the acquisition are to be included in

Exhibit 2: Pricing.