Stockpile Warehouse IFB

The Illinois Department of Public Health (IDPH) is seeking a vendor to provide a comprehensive medical logistics and asset coordination services contract for the Strategic National Stockpile (SNS) program. The procurement involves a 20,000 square foot secured warehouse facility with an additional 5,000 square feet of operating space and 40,000 square feet for Receipt, Storage, and Staging (RSS) operations. The primary objective is to establish a facility capable of storing, maintaining, and managing critical medical emergency stockpiles, including 449 ventilators, pharmaceuticals, personal protective equipment, and other essential medical supplies. The vendor must demonstrate the ability to rapidly distribute emergency medical countermeasures within 48 hours of a public health event, with comprehensive warehouse and logistics services including temperature-controlled storage, inventory management, transportation, and medical equipment maintenance. The solicitation (Solicitation Number 25-482DPH-PROCU-B-46450) requires electronic bid submissions through BidBuy by April 1, 2025, with bids remaining firm for 180 days after opening. Evaluation criteria will focus on vendor responsibility, responsiveness, and price, with the intent to award to the lowest-priced, responsive, and responsible bidder. The initial contract term is five years, with potential renewals up to a total of ten years through one-year extensions or combinations of two and three-year renewals.

The procurement includes a significant Business Enterprise Program (BEP) goal of 25% for businesses owned by minorities, women, and persons with disabilities, though there is a 0% Veteran Small Business participation goal. Vendors must submit comprehensive documentation, including a Vendor Disclosure form, Offer to the State of Illinois Contract, and a BEP Utilization Plan. The contract requires strict compliance with federal and state regulations, including HIPAA, FDA, and Department of Health and Human Services standards, with potential federal funding involvement. Specific vendor qualifications include 24/7 security, precise temperature and humidity controls, and the capability to scale warehouse operations within three hours of notification. While specific pricing details are referenced in the BidBuy Purchase Order, the solicitation emphasizes the vendor's critical role in maintaining medical equipment readiness and supporting IDPH's emergency preparedness mission. The state reserves the right to reject any or all bids and may engage in contract negotiations. Vendors must also demonstrate compliance with domestic product procurement preferences and potential tax credit opportunities for hiring qualified veterans and ex-offenders.