STC PRINT MANAGEMENT PROGRAM
- The State of South Carolina is procuring a comprehensive Statewide Term Contract (STC) for a Copy and Print Output Device Program through Solicitation Number 5400019474. The procurement seeks qualified contractors to supply copy and print output equipment, services, maintenance, and supplies across five product categories: Copier/Multifunction Devices, Network Printers, Wide-Format Printers, Digital Duplicators, and Scanners. The contract aims to serve state agencies, higher education...
- The South Carolina Department of Mental Health (SCDMH) has issued an Invitation for Bid for IT printer server software, seeking a virtual appliance solution to support 900 printers across their organization. The solicitation requires a comprehensive software platform with capabilities including printer creation and import, driver uploads and profile creation, self-installation of printers, customizable portal headers and printer location maps, secure printing, and pull printing functionality....
- The Medical University of South Carolina (MUSC) is seeking a comprehensive Managed Print Services (MPS) provider through an Invitation for Bid process in Charleston County. The procurement involves managing 203 document output devices across multiple campus locations, including printers, copiers, fax machines, and multifunction units from manufacturers such as Dell, Hewlett Packard, Sharp, and Xerox. The selected vendor must maintain 98% monthly device uptime, provide 4-hour onsite service...
- The State of South Carolina is procuring a statewide term contract for new Original Equipment Manufacturer (OEM) toner cartridges compatible with Dell, HP, Kyocera, Lexmark, Brother, and Xerox printing devices. The solicitation is structured into six separate lots, one for each manufacturer, with the primary objective of establishing a comprehensive supply contract for public procurement units across the state. Potential contractors must be authorized distributors or purchase from authorized...
- The South Carolina Department of Corrections (SCDOC), through the State Fiscal Accountability Authority's Division of Procurement Services, is seeking a three-year subscription to the Printer Logic Enterprise Print Management System. The solicitation requests one product line item for 3,000 units of Printer Logic Registration SaaS Core Internal, along with two service line items: Printer Logic Professional Service Bronze and Printer Logic Project Management. Deliverables will be made to the...
- The South Carolina State Fiscal Accountability Authority, Division of Procurement Services is soliciting competitive offers for a Statewide Term Contract (STC) for new OEM HP toner cartridges to be used by all state and local public procurement units. The procurement specifically requires brand-new, unused HP toner cartridges with no remanufactured components, compatible with HP printing devices. Contractors must be authorized by HP and maintain an online ordering portal with advanced features...
- The State of South Carolina's Fiscal Accountability Authority, Division of Procurement Services is conducting a solicitation (5400026238) to establish statewide and regional term contracts for office supplies and copy paper delivery. The procurement seeks up to four contractors: one statewide and one for each of three geographic regions (I, II, and III), with the goal of providing inside, desktop delivery of office supplies to state agencies, institutions of higher education, and optional use by...
- The South Carolina Department of Transportation (SCDOT) is soliciting quotes for the procurement of Canon PlotWave 900 scanning and copying systems through a Request for Quote (RFQ) solicitation. The specific procurement includes two Canon PlotWave 900 copy and scan systems with a minimum 22 sheets per minute D-size print speed and 650-foot roll capacity, two Canon stand-alone scanners with Image Technology, four high-capacity stackers, and two controllers with Repro Desk Studio Software. The...
- The State of South Carolina's Information Technology Management Office (ITMO) has issued a Request for Proposal (RFP) for a statewide term contract to procure an Electronic Document Management System (EDMS) for all South Carolina governmental units, including state agencies, cities, counties, and school districts. The solicitation seeks scalable, web-enabled solutions capable of electronic storage, retrieval, and management of documents with capabilities including document imaging, workflow...
- The South Carolina Department of Mental Health (SCDMH) is conducting a Request for Quote (RFQ) for the procurement of Zebra printers and associated warranty services for its Information Technology Office located in Columbia, South Carolina. The solicitation seeks quotations for four specific line items: five Zebra ZT100 Direct Thermal/Thermal Transfer Desktop Label Printers with 4.09" print width and 300 dpi resolution; five Zebra OneCare Essential three-year comprehensive warranty coverage...
The State of South Carolina Fiscal Accountability Authority's Procurement Services Office has issued a Request for Proposal (RFP) for a comprehensive Statewide Term Contract Print Management Program. The solicitation seeks qualified vendors to supply print output devices, services, and supplies across five product categories: Copier/Multifunction Devices, Network Printers, Wide-Format Printers, Digital Duplicators, and Scanners. The state anticipates installing approximately 4,235 Copier/MFD units across six segments, with projected minimum aggregate impressions exceeding 1.8 billion over the initial five-year contract term. Vendors must be manufacturers or authorized resellers/dealers with the capacity to serve all Using Governmental Units (UGUs) in South Carolina counties. Key requirements include 98% fleet uptime, four-hour service response times, comprehensive maintenance, and data security protocols. The pre-bid conference was held on March 4, 2022, via Microsoft Teams, with questions due by 5:00 PM EST that same day, and proposals were due by March 25, 2022, at 11:00 AM EST. The contract award was posted on May 23, 2022, with an initial five-year term from June 2, 2022, to June 1, 2029, and two optional one-year renewal periods. The procurement allows up to five awards per product category, with no more than one award per manufacturer designation per category. Vendors must submit both technical and business proposals, including completed pricing schedules that represent the lowest published pricing available through any public purchasing consortium. An administrative services fee of seven percent must be remitted quarterly to Procurement Services. The state has identified approximately $15 million in estimated aggregate conversion costs and requests vendors provide conversion cost assistance to facilitate program transition. Vendors must demonstrate current compliance with usage report requirements and administrative fee payments for past or present state contracts. Optional value-added services include follow-me printing solutions, network fax server solutions, and front-end software/hardware packages for production devices. The contract is mandatory for state agencies and optional for local procurement units, with provisions allowing purchase from alternate vendors offering prices at least 10% below contract pricing. While no specific set-aside designations are mentioned, vendors must provide comprehensive statewide coverage and demonstrate full contract administration capabilities.
Name | Description | Size | Type | Posted |
|---|---|---|---|---|
Amendment 4.pdf | 1MB | 11/20/25 | ||
Amendment 5.pdf | 1MB | 11/20/25 | ||
Price Proposal.xlsx | 57KB | Spreadsheet | 11/20/25 | |
Pricing Proposal.xlsx | 57KB | Spreadsheet | 11/20/25 | |
Award Notification.docx | 29KB | Document | 11/20/25 |