Staff Evaluation and Compliance Training Module

Tolleson Union High School District #214 is requesting proposals for a Staff Evaluation and Compliance Training Module under RFP 27-14-31, with proposals due August 13, 2026, at 12:00 p.m. MST and questions due by August 5, 2026. Federal compliance certifications under 2 CFR Part 200 apply, and all services must be performed within United States borders.

The District seeks a comprehensive solution including a 9–12 grade employee training, safety, and compliance library; certified and classified staff evaluation and professional development tracking systems; Microsoft Entra ID single sign-on integration; implementation, configuration, data preparation, onboarding, and training services; and ongoing technical support, maintenance, and software updates. The vendor must comply with FERPA, PPRA, and Arizona data protection statutes and execute a data security and confidentiality agreement. E-Verify, debarment certification, and non-collusion affidavits are mandatory. MWBE HUB vendor designation framework applies, though specific participation goals are not detailed in the source material.

Proposals are evaluated on a 100-point scale with a 70-point minimum threshold: Cost (35 points), Technical Solution & Scope of Services (25 points), Qualifications, Experience, and Past Performance (20 points), Implementation, Integration, Training, and Support (10 points), and Proposal Responsiveness and Overall Quality (10 points). Cost evaluation includes total service costs, subscription and licensing fees, implementation and training costs, and pricing methodology. Vendors may propose per-employee, tiered, fixed annual, or alternative pricing structures and should indicate volume or tiered discounts and prompt-payment terms.

The initial contract term runs September 22, 2026, through June 30, 2027, with an option to renew for up to four additional one-year terms. Payment terms are Net 30 days. Interviews may occur between August 27 and September 3, 2026; best and final offers, if requested, are due between September 4 and 9. The District anticipates award notice on September 23, 2026. Vendors must register separately at the Bonfire Procurement Portal and submit a current IRS W-9.