12-Bid Cost Form.pdf
PDF 183 KB Posted
- Attached to
- Staff Evaluation and Compliance Training Module
- Solicitation number
- RFP 27-14-31
- Issued by
- Maricopa County, Tucson City, Arizona
About this file
This is a bid cost form for Request for Proposal #27-14-31 issued by Tolleson Union High School District #214 in Tolleson, Arizona, soliciting proposals for a Staff Evaluation and Compliance Training Module. The district is seeking a comprehensive solution that includes a 9-12 grade employee training, safety, and compliance library; certified and classified staff evaluation and professional development tracking systems; implementation, configuration, data preparation, onboarding, and training services; Microsoft Entra ID single sign-on integration; and ongoing technical support, maintenance, and software updates. Proposals are due on August 13, 2026, at 12:00 p.m. MST. The contract term extends for five years, with annual renewal pricing requested for years two through five.
Vendors must provide all-inclusive pricing covering software, licensing, implementation, configuration, training, technical support, maintenance, updates, reporting, and any other costs necessary to deliver a fully operational solution. The cost form allows vendors to specify their pricing methodology, which may be based on per-employee, tiered pricing, fixed annual fees, or other structures, along with estimated number of users, volume or tiered discounts, and any applicable pricing assumptions or exceptions. The district accepts payment via Procurement Card and requests vendors indicate whether they offer prompt payment discounts for payments received within seventy-two hours of processing. Vendors must confirm their understanding of the district's rules, regulations, and policies and provide authorized signatures from company representatives.
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Text version
Request for Proposal
Staff Evaluation and Compliance Training Module
RFP # 27-14-31
Tolleson Union High School District #214
Purchasing Department
9801 W Van Buren
Tolleson, AZ 85353
RFP 27-14-31 Staff Evaluation and Compliance Training Module
DUE DATE & TIME: 8/13/26 @12:00pm MST
Vendor Name:
The Vendor shall provide all costs necessary to furnish the services described in the Scope of Work. Pricing shall include all software, licensing, implementation, configuration, onboarding, training, technical support, maintenance, updates, reporting, Microsoft Entra ID (SSO) integration, and any other costs required to provide a complete, fully operational solution. Any costs not identified below shall be deemed included in the Total Proposed Cost.
Cost Item Year 1 Cost
A. 9–12 Grade Employee Training, Safety & Compliance Library (Annual Subscription) $____________
B. Certified Staff Evaluation & Professional Development Tracking (Annual Subscription) $____________
C. Classified Staff Evaluation & Professional Development Tracking (Annual Subscription) $____________
D. Implementation, Configuration, Data Preparation, Onboarding & Training (if not included above)
E. Microsoft Entra ID (SSO) Integration (if not included above) $____________
F. Ongoing Technical Support, Maintenance & Software Updates (if not included above) $____________
G. Other Costs (Itemize below) $____________
TOTAL PROPOSED FIRST-YEAR COST $____________
Other Costs Description (if applicable):
Annual Renewal Pricing (if applicable)
Contract Year Annual Cost
Year 2 $____________
Year 3 $____________
Year 4 $____________
Year 5 $____________
Request for Proposal
Staff Evaluation and Compliance Training Module
RFP # 27-14-31
Tolleson Union High School District #214
Purchasing Department
9801 W Van Buren
Tolleson, AZ 85353
RFP 27-14-31 Staff Evaluation and Compliance Training Module
DUE DATE & TIME: 8/13/26 @12:00pm MST
Pricing Information
The Vendor shall provide the following information if applicable:
• Pricing Methodology/Basis: ☐ Per Employee ☐ Tiered Pricing ☐ Fixed Annual Fee ☐ Other:
• Estimated Number of Users Included: ____________________
• Volume or Tiered Pricing Discounts: ____________________________________________
• Pricing Assumptions/Exceptions: ________________________________________________
I/We, the undersigned, propose to provide the service necessary for the scope of work and specifications. (Please expand spreadsheet as an attachment if additional fields for data entry are required. Note company name on each attached sheet.)
I/We further declare that I/we have carefully read and examined all information to the referenced
Request for Bid. I/We agree to comply with the District’s rules, regulations and policies.
The District utilizes a Procurement Card program to both improve and expedite the purchasing and payment process.
Will you allow payment using the Procurement Card? ____ Yes ____ No
Will you provide a prompt payment discount taking into consideration receipt of payment within seventy-two (72) hours from time of payment processing? ____ Yes ____ No
If yes, please indicate the prompt payment discount that will be provided: ____________________
Name of Company Proposing
Date Signed
Authorized Signature/Local Representative
Telephone/Fax Number
Type Name and Position Held with Firm
Mailing Address City State Zip
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