RM27-1 Vehicles

The State of Utah Division of Purchasing is requesting proposals for vehicles under RFP RM27-1, with bids due August 13, 2026. The procurement may result in multiple awards based on vendors meeting both a technical score threshold of 600 points (60% of 1,000 technical points) and a total score threshold that combines technical and cost evaluation.

The scope covers vehicles for eligible users including State of Utah departments, political subdivisions (counties, cities, school districts), nonprofit organizations, and federal agencies authorized to participate in State Cooperative Contracts. Respondents must submit pricing for model year 2027 vehicles using MSRP, discounts, credits, and final costs with destination charges included. Vendors must guarantee pricing for 12 months and maintain percentage discounts for the five-year contract term. Annually, typically in August for September 1st implementation, vendors must submit updated pricing for new model year vehicles. Preventative maintenance and repair services pricing must also be submitted, structured as percentage discounts off published prices, maximum markups on parts, or discounts off hourly rates.

Technical evaluation uses four criteria: Discounts (375 points, 37.5% weight), Customer Service (250 points, 25% weight), Warranty (250 points, 25% weight), and Delivery Process (125 points, 12.5% weight). Vendors advancing past the 600-point threshold proceed to cost evaluation, where the lowest-cost vendor receives 100 percent of cost points and other vendors receive proportional points based on pricing relative to the lowest bid.

The contract term is five years. An administrative fee of 0.50% applies to all transactions, payable quarterly to the Division of Purchasing along with utilization reports by customer type. Vendors must submit technical responses and cost proposals in separate components. All technology-related products must comply with FedRAMP or GovRAMP requirements and DTS Enterprise Information Security Policy. The State does not guarantee any minimum purchase amount.