RFP 26-87928 CRMNFBid Documents

The Indiana Department of Administration is requesting proposals for a Comprehensive Rehabilitative Management Needs Facility (CRMNF) to serve individuals with intellectual and developmental disabilities under RFP 26-87928, with proposals due October 30, 2026 at 3:00 PM Eastern Time. A 3% Indiana Veteran Owned Small Business (IVOSB) subcontracting goal applies; the Buy Indiana Initiative offers an additional 5 evaluation points.

The scope is to establish and operate a residential ICF/IID (Intermediate Care Facility for Individuals with Intellectual and Developmental Disabilities) facility serving 10 to 20 individuals with complex intellectual, developmental, behavioral, medical, and psychiatric needs. The facility must be located in a secure campus-style environment, provide 24/7 clinical supervision, active treatment, behavioral support, psychiatric and medical oversight, and coordinated discharge planning. The provider must comply with CMS 42 CFR Part 483.450, Indiana Administrative Code 405, 410, and 460, and Indiana Department of Health Life Safety Code requirements. Services include room and board, nursing care, medical and nonmedical supplies, durable medical equipment, mental health services, therapy services, transportation, and habilitation services delivered within an all-inclusive Medicaid per diem daily rate.

The State will provide $2 million in startup costs for facility renovation, security upgrades, equipment, and initial staff onboarding, distributed in five milestone payments (20% each upon contract award, notice to proceed, 50% construction completion and IDOH life safety survey, full completion and IDOH certification, and project closeout). The contract term is four years from January 1, 2027, with a two-year renewal option. The facility must achieve operational readiness no later than January 1, 2028. The State does not guarantee coverage for construction or facility readiness cost overruns.

Proposals are evaluated on 91 points: management and quality (50 points), cost (30 points normalized to lowest bidder), Buy Indiana (5 points), and IVOSB commitment (5 points plus 1 potential bonus point). A pre-proposal conference is scheduled for September 30, 2026 at 10:40 AM at the Indiana Government Center South in Indianapolis, with virtual participation available. Questions are due October 7, 2026; responses post by October 14, 2026. Award recommendations are expected in December 2026. Respondents must register with the Indiana Procurement Division and maintain good standing with the Secretary of State. Pricing must be firm for 180 days from award issuance.